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  1. It is my understanding that the method of appointing committee members is to be stated in the by-laws. Ours are not. We have chosen and voted on our methods for both standing and special committees at our meeting last month. Our bylaws are to be amended at the annual meeting which is several months away and will be added to by law amendments at that time. What do we call the new procedures in the interim?
  2. Guest

    Voting questions

    We have had a an assocation since 1955. Right now our by-laws written in the 90's are out dated. We have 18 people on the board of directors. Our by-laws say 6-9 people. We are in process of updating. We made a petetion to fight the density of a development that will butt up to our neighborhood. We had a vote of yes to do petition with 1 no. Can we still run the petiton legally with this vote? Also the board was asked to vote to spend funds to pay for attorney to give us strategy, that vote was all yes with 1 no. There are about 100 memebrs. Do we need to get a member vote as well to legally s
  3. Hi everyone, Our by-laws state that the nomination for Officers will be conducted at an October meeting, the election then conducted and the results read at the December meeting. Due to some financial ambiguity, it doesn't seem like we have the monies to fund both an election and conduct the day-to-day activities of the organization, and it seems like there might have been some issue with the finances that are still being sorted out. A general member made a motion to postpone the election to a later meeting (picked a definite date), in order to get the finances of the organization in orde
  4. Our HOA brd of directors(of which I'm one) recommends the re-activating of a past (several years) committee that is not nor never was listed and defined in our by-laws. I cannot find in our By-Laws specific verbiage stating the board has the "authorization for the formation of additional standing committees" as RROO says is required or an amendment is needed. Yet, under "Powers" our By-Laws read, "The Board of Directors shall have all powers over control and management of the Assoc. except such as shall be exercised by the members." 1. Must a member vote be taken if majority members do w
  5. I am treasurer of a women's organization with bylaws that some interpret differently. "Who" gets to decide how wording will be interpreted when there is a difference of opinion by a very small, but vocal minority of past officers? A proposed budget was tabled at a recent meeting in order to obtain clarifying info from me (the treasurer) who was out of the state. Now, less than 3 of 36 members want to have the 2018 year-long budget approved by email vote in a special meeting. The other members have not had any opportunity to weigh in or discuss the budget. Our by-laws state: "Spe
  6. Guest

    Number of members

    The By-laws of an organization require a minimum and maximum number of Directors. If, for reasons of inattention, the Board has let the number of Directors fall below the minimum number, what are the consequences? Can the Board conduct business if the minimum number requirement has not been met? (This is not a question about quorum.)
  7. Our constitution tasks the president with appointing a number of "general staff" positions, and the Executive Board with appointing a number of "independent staff" positions. The constitution does not specify the term for such positions, nor a procedure for removing staff. Can the president unilaterally remove general staff, and the executive board independent staff? I know RONR says that a president with the authority to appoint committee members may also remove them, but I'm not sure if that applies to other things as well. Here is a link to our constitution. Articles 7-9 are particula
  8. I am in the middle of putting together a presentation to the Board I sit on (youth sports organization) regarding the fallibility and pure danger of "co-anything," as our Board currently has this issue -- two of its board positions are being shared (and have been in the past). Our By-Laws are silent as to shared positions (specifically it states, "The Board of Directors shall consist of seven (7) members; the four (4) elected officers (President, Vice President, Secretary, and Treasurer), the Cheerleading Commissioner, the Football Commissioner, and one (1) member-at-large..."). The position
  9. Our by-laws say: "The majority of those members present and voting shall decide any question, unless the bylaws specify otherwise." There is a motion pending in 2 parts. Part 1 says the second one shall pass with 80% voting for it. And then there is a motion that, if the first were passed, would require 80+% to pass. Is this allowed? Can we pass a special one time rule that goes against a sentence in the by-laws.
  10. In the By-Laws some items say as defined in policies and procedures. Is this a good way or should item be completely defined in the by-laws. If By-laws are amendment and sent to the IRS do you have to include the policies and procedures?
  11. I am part of a small Association started 150 years ago. We are a non-denominational Christian campground. 3 years ago we presented by-law changes at our Annual Meeting with the plan to have a year to review and then vote on them. The president took no action on them. The President has recently appointed another group to begin putting together new by-law changes. Is this allowed under Roberts Rules? My interpretation of Roberts Rules is that before new by-laws can be proposed the original changes that were proposed 3 years ago must be voted on at the next Annual Meeting. Hoping for some
  12. What should the date be on the front cover of an organization's Constitution and By-Laws?
  13. I have a quick question. I know that a By-law which creates a rule of order can be suspended, just like any other rule of order, however would the organization, when creating such a By-law (or series of By-laws) could not add a statement that "Any Rules of Order found in theses By-laws cannot be suspended." I do not see a reason why this would not be allowed, especially as the By-laws would supersede anything found in RONR (in this case the rule about suspending rules of order.) I am thinking that any such statement would be acceptable, but I thought that I would ask for feedback.
  14. Hello all, I work at a university that has shared governance with 5 constituent groups. We recently added two groups with constituent status. Previously in the by-laws of one of the groups, it stated all three groups who were originally involved in monthly meetings with the chancellor. We were wondering if it would be in accordance to Robert's Rules to not list every group, but instead say something more vague so that we do not have to amend every time a new group is added. Thank you in advance!
  15. Our HOA was incorporated in 1982 but our By-laws were never signed or recorded. . In 2009, the BOD was informed of this fact. Needless to say this anomaly was never corrected. The recent BODs do not follow the By-laws especially Voting procedures and Fiscal Management responsibilities. My question is: Do we even have valid By-laws? Thank you, in advance, for your opinions.
  16. Our organization was recently formed and we have prepared By-Laws for the organization What is the requirement for the organization's Officers and Dierctors (and general members) to sign/acknowledge the By-Laws?
  17. We will be voting on several amendments to the constitution & by-laws at our next meeting. Do they have to be voted on one at a time or can we approve all the amendments with one motion?
  18. Guest

    By-laws broken

    If a fire deptmen has by-laws in place and the are some of the by-laws broken does it make the bl-laws all null and void. I feel all the by-laws should be followed and if some are not followed why do you have to follow them all the should be null and void and we should have to revert back to the Roberts rules of order
  19. Guest

    By-laws broken

    If a fire deptmen has by-laws in place and the are some of the by-laws broken does it make the bl-laws all null and void. I feel all the by-laws should be followed and if some are not followed why do you have to follow them all the should be null and void and we should have to revert back to the Roberts rules of order
  20. Guest

    By-Law Question

    Our HOA has by-laws which are state mandated to follow Roberts Rules. There is no mention, provision or prohibition regarding the President having the ability to appoint a committee. The covenants are also silent on this. The President has appointed an Architectural Committee. Is this a valid appointment, a voidable appointment, or do the bylaws have to be modified?
  21. The current by-law for amending a by-law of our non-profit corporation states by majority vote. A proposal to amend this to state by 2/3 vote at the annual or special called meeting quoting Robert's Rules and section 615 of NYS non-profit laws was not passed because the majority of the Directors and the present voting members believe the simple majority is the way to get things done. Is there any other way to change this to protect the minority of our corporation which is 49 owner/members total?
  22. Guest

    Elections

    FACTS: Our bylaws state there shall be "no less than 3 nor more than 5" Board members. There is nothing else in reference to this statement in the bylaws, covenants, state statutes, etc. We had our annual meeting. During the election process, prior to nominations, a motion was made and passed to limit the size of the Board to 3 people. Three people were ultimately elected. An outgoing Board member said this was illegal, based upon the wording. He contends that despite the motion, if 5 people ran, all five would be elected. Others believe that if 5 people ran, only the top 3 vote getters wo
  23. Guest

    Regular meetings

    According to the by-laws of our club, we are to have monthly executive board and general meetings. In place of a general meeting, we have a special event scheduled. Do we have to have some sort of meeting? If so, what would constitute a meeting? If not, can we skip the meeting and go on to the next month? Or, can we call the meeting to order and adjourn it until the next month?
  24. Guest

    Suspending by-laws

    Our bylaws state that "all questions of parliamentary procedure not provided for in these bylaws shall be conducted under Roberts Rules of Order". They also require public notice of seven (7) days preceding the day fixed for a Special meeting. Because he was wanting to expidite the appointment of a committee member who couldn't be voted on that night, our moderator said he was suspending (per Roberts Rules) the bylaw of 7 days notice and giving a three (3) day notice of a Special business meeting. Our bylaws have no provision anywhere for suspension. Is this allowed under Roberts Rules?
  25. Every few years we elect members to a standing committee that has 6 people on it. Since terms on this committee last for two election cycles, we never have to replace everyone at once. Typically we have three openings, and exactly three people who run, so they all make it on. This year we have four openings and seven people running. Our by-laws are silent on voting methods/requirements, so here is the question: some have suggested that on the ballot we should only be able to vote for four of the seven, since there are four spots open. Others have said that Approval Voting is more standard in t
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