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  1. Does RONR 12th Ed indicate how a standing committee can be dissolved? Background: the standing committee I'm referring to is not specifically stated in our bylaws (only the EC and Audit committee); there is no real use of the committee any longer, so our ED & board president are wanting to dissolve it. Thanks in advance for your help! Koleen
  2. Hi! I am looking for the proper way to handle a complicated committee. I'll start with saying that this organization has not had a good history of thorough documentation. There are not many published minutes, and I will be asked some questions (since I'm on the current board and handling member communications). Here's the background: -Sometime in 2016, a special committee was formed. I cannot locate documentation of the date or meeting when this happened. -There were a few updates from this committee to the board as documented in meeting minutes in 2016, but nothing since Sept.
  3. Our bylaws state that committees are formed by the governing council or the executive board, and the committee chair is appointed by the president. Some people have argued that the president can form a task force without board approval, because it's just a task force, not a committee. I've read the section on committees in RONR (11th ed., 493-497), and it states that the president can't form a committee unless authorized by the bylaws (495 line 15). I've never found the phrase "task force" in RONR, and as far as I can see, it's just another name for a committee, and forming one should follow
  4. Wow. I have been reading some of the discussions concerning bylaw changes. They are quite extensive. Here's my question. Our Post bylaws state we are to review and make changes to our bylaws annually in June. We have our elections in May, and our Department has its convention and elections in June. The Commander and some of our members agree that we need to change the annual review in our bylaws to something more manageable. I believe the bylaws should be reviewed as often as necessary or when numerous changes need to be made, and not wait for the annual requirement. There is too much going on
  5. Guest

    committees

    if organization by-laws stipulate that a committe have one member from another specific committee, who selects that person? the specific committee or the whole assembly? Example: committee 1 has 7 members. one member must be from committee 2, one member from committee 3, and 5 general members. committee 2 and 3 are permanent committees.
  6. Hi, I have a question regarding a motion to send back to committee a proposal. In our club, a standing committee reviews proposals to amend the club rules and bylaws. The committee reviews the proposal and reviews it for consistency with the existing rules and bylaws and works with the member(s) submitting the proposal. The proposal is mailed out in advance of the next scheduled meeting and presented to membership. After a discussion the proposal is voted on. Several times the proposal is neither approved or rejected, rather a motion is made from the floor to send the proposal
  7. My committee/organization has a set the business quorum to 50% plus 1. Recently one of the members resigned prior to the regularly scheduled meeting. When does the quorum adjust?Does the quorum remain the same for the regularly scheduled meeting? Does the quorum change once the member submits the resignation?Can the meeting be called to order if the current quorum is not met because of the resignation?Should we vote to accept the resignation and change the quorum to reflect the new membership number and conduct business?Are we required to vote on a resignation of a committee member?
  8. My Volunteer Fire Department has finally formed a by laws revision committee. This will hopefully solve a few problems with our current by laws including the fact that nobody has a complete current copy. However the way the committee has been appointed and is operating is raising some questions. 1) The President (who appoints all committees unless otherwise specified) has appointed himself to this committee and is acting as chairman. In most other associations I have been in the President can't serve on committees because he has oversight of those committees. None of the available bylaws
  9. If a committee is charged (but not given "full power") to take particular actions on behalf of the assembly, and the committee acts on that charge within the proper scope of that charge, but the assembly disagrees with a particular action already taken in accordance with that charge, can the assembly countermand the action? If not, are there any other options available aside from further instructions or amending the charges for the future?
  10. Can an member start a committee without the boards approval?
  11. Our organization has standing committees that must receive approval from the Board/membership in order to carry out any actions. If the membership wants to give power to a standing committee already in existence to act for the assembly without first having to get Board/membership approval, what would be the right way for the membership to go about it and would the action granting power need a 2/3 vote in order to pass?
  12. A standing committee may make a recommendation to the assembly of its own initiative (p. 514). Situation: standing committee (A) is charged with making policy recommendations to the assembly regarding subject X. There are no assembly rules regarding automatic referral on any subject. An assembly member, who is not a member of committee (A), contacts the chair (or any) member of this committee with a suggestion for a policy amendment on subject x, in the hopes the committee will recommend the amendment to the assembly. The chair of the committee (or other committee member) brings the item
  13. A committee is charged with advising a non-profit organization's executive on the creation of policies regarding how the organization handles internal complaints. The executive currently effects the policy. The assembly wishes to change this so that the committee's charges are not merely to advise the executive on policy but rather to create and implement/effect policies around internal complaints itself. 1) Considering no conflict with superseding parliamentary authority or organizational policies, am I correct that the assembly may do this? 2) If this committee remains a committee
  14. RONR states that nonmembers may be appointed to a committee, "even to the position of committee chairman" (pp., 492-493), but I cannot find any discussion regarding the rights of those members in committee. I understand that nonmembers do not have the right to speak or vote in assembly meetings, but it would seem difficult for a nonmember committee chair to break a vote in committee if he or she does not have the right to vote in committee, even if not in assembly. So, my question is this: if an assembly nonmember is appointed to a committee, to any or no particular position, does that assembl
  15. Our bylaws provide for a Steering Committee. The relevant portion of our bylaws is as follows: Is our Steering Committee actually a board? If so, what rules differ? What is the practical difference between a committee and a board? The discussion on p. 9 seems to boil down to "boards have the authority of the assembly and committees don't", but I'm not certain I understand it properly.
  16. Our bylaws contain this paragraph: The problem is that "Caucuses" should have been "Caucuses and Clubs", but it was left out of the bylaws during a recent amendment. We're working on getting it put back in. In the meantime, though, I've received this question (as chair of the Bylaws Committee): "If the Steering Committee would agree to allow the club presidents to vote until we change the Bylaws, do you see any obstacles to that?" I know that allowing those who are not members of the assembly to vote is prohibited, but how does it apply to the committee specifically? Everyone
  17. I know that the president of an organization doesn't count toward quorum if the bylaws specify that they are ex officio members of every committee. Does this extend to other officers with a similar provision? In our organization, the chair and both vice chairs are ex officio members of every committee. With five appointed members and three ex officio members, does that make our quorum five (majority of 8), four (majority of 7), or three (majority of 5)?
  18. Our club elections are coming up next month, per the by-laws, the nominating committee must meet before October 1st and choose members that are willing to hold the offices available. The slate is then presented to the secretary, who sends it out to the membership no less than 10 days prior to the October meeting. At the meeting, members are able to nominate candidates from the floor, then elections take place in November. According to one committee member, the slate submitted to the secretary is not the slate that the committee agreed upon. Specifically, the chairman, whom the committee nomina
  19. Guest

    Standing Committees

    Good afternoon, I have several intermingled questions about the authority of a standing committee. I chair a standing committee and fundraising is one of the tasks that is listed in our bylaws. Our chapter president told me that I am required to present a proposal, with details of the fundraising event, to our Chapter in order to get approval. The chapter president said a motion is needed for the event to be approved. My preliminary understanding of a standing committee is that the committee can move forward with tasks as established by the bylaws. Are motions for approval required for st
  20. Our bylaws state the President appoints the chairperson and all members of the standing committees and be an ex-officio member of all committees. Our current President was a committee chair when they were elected President. At first, they agreed to step down from the committee and appoint a new chair. Now the President has stated that they will continue as chair of the committee. Is this proper? Can the President be chair of a committee if bylaws state they are an ex-officio member of the committee? Also, our officers and committee chairpersons receive compensation. If the President ca
  21. If it is the responsibility of the president to appoint committee chairs and a vote of the B.O.D. is required to approval the appointments. Is the President as a member of the B.O.D. allowed to vote. I was told that since the president is appointing the chairs that they are now considered bias and should remove him(her)self from the vote.
  22. I'm on a committee of 4 people that has been tasked with planning the program for an event. Since the committee is so small and we almost always agree on things, is it okay to just run on unanimous consent until someone disagrees with something and raises an objection? The parliamentary authority is RONR and no bylaws provision contradicts my plan.
  23. We have a small board of trustees - 7 members. We have committees of 2 with the chair an ex-officio of each. A new chair of a committee would like to invite another board member to be on the committee. Are there rules concerning how many members may be on a committee? My concern is that with the 3 members (vs. 2) and the chair they would constitute a quorum in the larger board. IF there is some guidance, can you point me to it? Thank you so much.
  24. Does a recommendation from a committee concerning the usage of funds on their budget line for an event requires a vote or not? Do the committee even needs to bring forth any recommendations since the budget was already approved by the members and the expenditure is within their budget line?
  25. Our faculty charter & bylaws allow the Faculty Advisory Committee (FAC) to recommend charter/bylaw amendments to be ratified (or not) by the faculty as a whole. The charter and bylaws do not specify whether or not proposed amendments must be submitted for ratification individually, or if proposed amendments could be submitted for ratification as a "slate" to be voted up or down in its entirety. I'm new in the Parliamentarian position, and I need help... I am given to understand that the FAC would prefer to recommend a slate of amendments rather than individual amendments. It seems
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