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Found 10 results

  1. Hello; My wife and I are on the board of directors for a non profit community theater. we decided to put together a proposal to present to the board about putting on a show in the fall. I as the director, and my wife as the choreographer. In the proposal, we also had a projected budget as well as a preliminary list of folks that were interested in other production positions. One of those folks is also on the board and had expressed initial interest in being our costumer. This person was sick and could not physically be at this meeting. All of the above mentioned production positions are paid positions. There was discussion and a vote. My wife and I were not allowed to vote and had to leave the room while voting took place. The vote went to a 4 to 4 tie. When it was suggested by a board member that the missing member could be contacted via text or call to break this tie, it was quickly squashed and the motion tabled until the next months board meeting. My questions are as follows...According to Roberts Rules... 1. Should my wife and I be told to leave the room during the vote or excluded from the vote due to a conflict of interest? 2. Should the missing board member been able to vote via text or phone call? 3. Does a tie mean that the answer to the proposal should have been no and could not be tabled? 4. Does the missing member being interested in a paying production staff position automatically exempt her from voting if the motion was lawfully tabled until the next meeting? (She will be at the next board meeting) Thank you!
  2. Hello; My wife and I are on the board of directors for a non profit community theater. we decided to put together a proposal to present to the board about putting on a show in the fall. I as the director, and my wife as the choreographer. In the proposal, we also had a projected budget as well as a preliminary list of folks that were interested in other production positions. One of those folks is also on the board and had expressed initial interest in being our costumer. This person was sick and could not physically be at this meeting. All of the above mentioned production positions are paid positions. There was discussion and a vote. My wife and I were not allowed to vote and had to leave the room while voting took place. The vote went to a 4 to 4 tie. When it was suggested by a board member that the missing member could be contacted via text or call to break this tie, it was quickly squashed and the motion tabled until the next months board meeting. My questions are as follows...According to Roberts Rules... 1. Should my wife and I be told to leave the room during the vote or excluded from the vote due to a conflict of interest? 2. Should the missing board member been able to vote via text or phone call? 3. Does a tie mean that the answer to the proposal should have been no and could not be tabled? 4. Does the missing member being interested in a paying production staff position automatically exempt her from voting if the motion was lawfully tabled until the next meeting? (She will be at the next board meeting) Thank you!
  3. Guest

    Correct Minutes

    What is the approprate verbage to record in the minutes when the chair has to temporarily leave the meeting due to a conflict in interest and turns the meeting over to a stand-in?
  4. Our club have no "Conflict of Interest" in our By Law or PPM or Guidelines. Our 4 Board of Directors are involved in other organization that we are partner with to set up a big event in two weeks. The event committees asked us to loan $1,100 for musical rental. Our orgnization doesn't have enough money in account but we can try and come up. So, President asked all Board of Directors to vote whether we should help them with the money we have or declined. Our 4 board of directors voted approved. I disagreed because they are involved in other organization and won't help with money too. I believe that they should be absentee from being involved in the vote. Am I wrong or right? I could not find right RROR stated anything related or similar to it. Please advise ... Thank you for your time. LD
  5. Hello, I've recently moved into a development consisting of 11 single family homes and 5 vacant lots which operate as a condo association. I'm confused as to how that can happen, but that's not my question here. My question is this, the president of the association owns a property management company that manages associations. His company currently manages our association. Is there a conflict of interest? I do not know what's transpired at the meetings, as I have not been privey to any meeting minutes since moving there. Thanks.
  6. Good afternoon, Recently, a member of a small Commission (6 people) that I serve as staff for asked the following: Is there a difference between an abstention and a recusal (which, based on what I've read so far is to not vote because of a conflict of interest)? I was not sure of the answer. As I explained, I equated an abstention with a simple non-vote (covering a number of circumstances), while a recusal was a conflict of interest. However, it seems as if a member's recusal is not specified in Robert's Rules - only a non-vote in conflict of interest circumstances. If a member had a conflict of interest and did not vote, would abstention be a suitable description? Or, should their "non-vote" be described differently. Thank you, Meghan
  7. I'm one of the board of directors of a homeowner's association. There is another board of director who is the president, and he also owns his pool service company. He is currently servicing our association swimming pool and is paid $5,200/year + chemicals and supplies (~ $1,500 / year) with the association funds. There are many homeowners are are very angry and disturbed when I found out of this a few months ago, but we're not sure if their concern is valid or not. Is there anything in RONR that discusses a potential conflict of interest with the President being paid for doing pool services for the association? In our by-laws, there is the following clause that I'm not sure would apply to this situation to allow the president to continue the pool service: "This Association is not organized for profit. No member, member of the Board or Directors or Officer shall receive or shall be lawfully entitled to receive any pecuniary profit from the operations of the Association., and in no event shall any part of the funds or assets of the Association be paid as salary or compensation to, or distributed to, or inure to the benefit of any member, any member of the Board of Directors or Officer, provided, however, always (a) that reasonable compensation may be paid to any member, Director or Officer while acting as an agent or employee of the Association for services rendered in effecting one (1) or more of the purposes of the Association, and ( that for his actual and reasonable expenses incurred in connection with the administration of the affairs of the Association." One of the duties of Board of Directors is: "To keep in good order, condition and repair all of the Common Properties." I think that keeping the pool serviced would be part of this duty. By the way, we were discussing if shifting his position to be vice-president would help reduce the anger of the homeowners, but could there still be a conflict of interest? Please help bring peace and order back to our HOA. Thanks.
  8. As the question of a "direct or indirect interest" (i.e. 'conflict of interest') does seem to come up a lot on the forum, I have a question: Should an organization create rules regarding how to deal with conflicts of interest? And if so, what types of restrictions should there be?
  9. Guest

    Abstaining

    What are the various definitions that would be used to describe when a person would choose to abstain?
  10. My board tabled adopting some important documents such as a confidentiality agreement and conflict of interest document. We found out later that there were some actions going on that were not organization related but that would be a conflict of interest with their board position that was occurring. How does the current board president get those documents passed even though half of the board has involvement with the activity?
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