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Found 12 results

  1. Can discussion/debate transpire on an item being introduced for a public hearing? Our elected body considered an item captioned, “Consider the introduction of an ordinance to change the organizational structure of various departments and calling a public hearing on ‘date’.” The body was informed that it could not discuss or debate the particulars of the agenda item because the caption did not include the words “and discuss”. Does the item require that the public hearing is called before discussing the matter? If so, does this preclude the body from making changes to the proposed ordinance before the public hearing? Lastly, can either minor or substantial changes be made to an ordinance at the public hearing to adopt the ordinance?
  2. This was posted before, but with too many details, and the results, no surprise, were tangled. Apologies. Here it is again, stripped down and simplified. To guide us in the future. Assume: A grantee organization asked for another ,annual grant, $80,000 as they got last year. A trustee submitted a motion , on time and in writing, saying: "I move to again fund the grant request, as presented, $ 80,000, and also the customary 10% contingency of $ 8,000. .. An $88,000 grant for 2020." A discussion ensued: There was a suggestion to cut down to $50,000 another to reject it entirely, or to give just the requested amount, $80,000 and no more,theoutcome and so on. No one moved to amend the motion on the table ($80,000 as last year plus 10%).. The vote was in favor of granting. The yes carried. The Executive Secretary entered the outcome in the minutes thus: "...This was followed by a discussion among the Trustees. There were 5 No votes and 6 Yes Votes. Thus, (the applicant organizaion) will receive the full grant amount requested." The Treasurer interpreted this as an approval of the Grantee's request, $80,000. But the Trustee's motion on the table was different, to give an $88,0000 grant. While there was " a discussion among the trustees" as the Ex Sec reported, no one moved formally to amend the Trustee's proposal of giving $88,000. The question: Do opinions expressed during a discussion affect or amend the motion on the table? Or can you change the motion only by a proper procedure to amend it? Thank you, Yoram
  3. Our organization gives grants. A foundation that was granted $85,000 in 2019, asked for another $85,000 grant for 2020. A Trustee filed a motion with the executive secretary, ahead of the Trustees meeting , writing: "I move to again fund the grant request, as presented, $ 85,000, and also the customary 10% contingency of $ 8,500. .. A $93,500 grant for 2020." The grants officer proposed to give only a $50,000 grant. The Trustees thus had two motions on the table: The Grants officer: $50,000 A Trustee: $ 93,500 At the meeting, the two motions were presented. As the Executive Secretary reported later in the minutes: "...This was followed by a discussion among the Trustees. A vote, either yes or no, was held on the motion to approve a $50K grant, instead of the full amount, There were 6 No votes and 5 Yes Votes. Thus, (the Grantee- applicant) will receive the full grant amount requested." The Treasurer interpreted this as an approval of the Grantee's request, $85,000. But the Trustee's motion was different, to give a $93,500 grant. While there was " a discussion among the trustees" as the Ex Sec reported, there was no motion to amend the Trustee's proposal of giving a $93,500 grant (the Grantee's $85,000 request and an added 10% contingency). The question: Do opinions expressed during a discussion affect or amend the motion on the table? Or can the motion be changed only by a proper procedure to amend it? In other words: Did the 6-5 vote authorize the $93,500 that was specified in the Trustee's motion, or just the Grantee's request for $85,000 grant, (a sum that was brought up during the discussion, but never properly incorporated into or used to amend the $93,500 motion?) Thank you, Yoram
  4. Guest

    Call the question

    After a motion has been made and a second follows, the chair asks for discussion. After discussion has come to an end, and a person is recognized to speak, they announce "I call the question" does the membership have to move, second and vote on "calling the question"? Or do you just procede to the motion that was on the floor and vote?
  5. I am chair of a local planning commission. One member of our commission is requesting that, once we close the public hearing, we allow discussion among the commission members PRIOR to a motion. Our municipal code clearly states that the current version of Roberts Rules of Order are to be followed by our governing body and all other boards and commission. Our legal counsel is also not comfortable allowing discussion prior to a motion - mostly due to the code requirements, I believe. This issue raises its head about once every six months. I have heard of other commissions and groups allowing this but the issue is whether the discussion remains germain to the subject at hand. In any given hearing we can be looking at several action items. Any thoughts?
  6. After an exuctive session, can one who was in the executive session discuss issues discussed in the executive session with another board member who was in the same executive session. In this scenario, both board members who were in the executive session would be absolutely certain that they couldn't be overheard by anyone else..
  7. I'm secretary for a club and the club board at the last minute asked me if we could move a discussion that was recorded in the board minutes to the excutive session minutes so that the general members of the club wouldn't see who we were discussing. It is my understanding that minutes are recorded in the order in which they are discussed and if they want an item to remain "private" they need to wait until excutive session is called. Our minutes are posted for club members to see after they have been approved. am I incorrect in thinking we may not move an item if it was discussed in the board meeting? Thanks Mary
  8. A motion is made and seconded and discussion by the Board begins. Does the community have the right to comment at this time or is it only the Board that may discuss the motion?
  9. Guest

    Multi-part motion

    Can a motion be made in, say, three parts, seconded, and then followed by discussion and voting on each part separately?
  10. Our school board of 5 memebers doesn't always want the audience (teachers) to comment during discussion of the agenda items. The teachers get a 'teacher report' at the begining of the meeting, but when they talk about items on the agenda during the meeting to be voted on or just be discussed we are not sure of the protocal. Is there a time limit for comments, either per person or in general? And I assume people are called on by the board, but the board must allow comments? Our new board president wants to keep the meeting very breif and doesn't value teacher input and we want to be ready!
  11. Is it permissable to ask staff to leave when discussing staff compensation and performance?
  12. I am a new school board member seeking a solution to a problem I have encountered. If we have an item on our agenda can we discuss it BEFORE a motion is made. My board currently does not allow discussion of an item of business until after a motion has been made and seconded. This leads to problems when particularly controversial or unclear issues are presented to the board. Is there a way to allow discussion to occur before a proper motion is made?
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