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  1. Hello, Our organization just held an election of officers. One newly-elected officer has had to resign before taking office. The officer is the president of a division within the organization, and there is no president-elect of the divisions. This is what our bylaws say: "All officers and elected members of the Executive Board shall take office at the adjournment of the annual conference and serve for a two year term or until their successors take office." In case of a vacancy, the Board appoints someone to fill the rest of the term. But the officer has not yet taken office. The bylaws do not mention holding a special election, but I'm wondering if that would be the right solution. I've searched through my copy of RONR, and find related situations, but they're not close enough to make it clear to me. Thanks for any advice.
  2. We have an elected nominating committee that prepares and presents a slate of candidates for offices at our annual meting. Our bylaws also provide for nominations from the floor. If nominations are properly made from the floor, can speakers give speeches for or against the nominee?
  3. My organization is about to have elections. How to we determine who speaks first between a challenger and an incumbent?
  4. At the Annual Meeting votes were cast to fill several broad members. After the ballets where cast the President stated that the votes would be count later and the results would be in the minutes. Is these allowed under the rules?
  5. RONR (11th ed.) p. 458, ll. 19-22 “Although in many instances the vice-president will be the logical nominee for president, the society should have the freedom to make its own choice and to elect the most promising candidate at that particular time.”VP QUESTION: What fundamental parliamentary principles are violated in the instance that the vice president automatically becomes the next president (such that effectively there is never an election for president, rather only ever elections for vice president)? Citations?
  6. Can members pass out hand bills to influence the vote during the meeting where the vote occurs? Can they stand in the building and do the same? Are they allowed to stand next to the voting table & the ballot box to try to influence the vote?
  7. How do you change the chair of a meeting in the middle of the meeting. For example: -- BoD Member A is the chair at annual meeting -- Member A is also running for a new term -- BoD Member B is the chair for the candidate discussion portion of the meeting and the election voting process.\ -- A needs to transfer the chairmanship to B How do you do this? Thanks!
  8. Guest

    ties in elections

    Our board has an election coming up next week. As our president has just resigned we are left with an even number of members and the likelihood of a tie is great. How is this handled? Our by-laws do not permit balloting, but instead require a show of hands. Thanks.
  9. Guest

    Newly elected officers

    When do the newly elected board of an organization usually takes their positions? They were elected in November and in January they assume their responsibilities in accordance to our by laws. DO they take them under old business or new business?
  10. Guest


    We have individuals that want to be elected to positions in our volunteer community service organization. The individuals do not have all the qualification required by our by-laws. The people that do have the qualifications do not want the positions that are open for election. Can the executive board of the organization vote to allow the nominations and election to go on as presented by the nomination committee and the nominations made by the members? Most of the members are okay with letting the elections to take place. When the by-laws were re-written we had many people and never thought this issue would ever come up!
  11. Guest


    Can someone nominate themselves from the floor for a position?
  12. In our organizations, that consists of about 12 members, we have by laws that are not too specific. In October, we took nominations from our floor of those interested in board positions; without having our nominating committee appointed in September. The President took the roll on as "chair" for this situation, but was never stated in our meeting she was chair. We had one member decline President but offered herself as Vice President and was also nominated for Treasurer. At the November meeting, the nominated individual was not present at this meeting to rescind her name from either list or to accept the nomination again. The quorum of members went into a discussion regarding if she defintiely wanted any of these positions or not. Afraid that she may not want them, the membership took a vote to see if we should keep them on the ballot. The decision was denied so the floor was reopened for nominations. Did our organization handle this situation the correct way according to Robert's Rules? Should they have been left on as a nominee, or is the voting nulled and void? To throw another loop in the situtation; It states in our by laws "if only one name is submitteed by commitee [which we didn't have] for an office and there are no nominations from the floor for that office, the Secretary may cast a ballot." Does this mean that the Secretary has to cast a unanimous ballot in order for the nominee to be elected for the position? At the November election meeting, the Secretary did not cast a unanimous ballot and it was assumed by all members present that they automatically were elected at their positions. Are we correct or are the elections null and void also for this reason?
  13. We have a small church and a small board for this church. The bylaws specify the officers are President, Secretary, and Treasurer. The bylaws state the President is President for 3 years. It also states the nominating committee will recommend a "slate" of officers every November, for elections every December, for offices to begin/take effect in January. It also states that the Secretary automatically becomes President. It also states that nominations will be heard from the floor (in December). I see a lot of problems and ambiguity with this set up. I intend to move for a modification of the bylaws at the November meeting prior to nominations and elections. I would move to have annual elections for all officers and that a nominating committee is unnecessary given how small we are. It seems to me that the nominating committee implies to the few remaining board members that they must go with the nominating committee's recomendation and that to make a nomination from the floor would be a social faux pas in our small group--thus not encouraging a healthy debate. Additionally, I cannot understand why a Secretary should automatically become President, which also seems to violate debate and make pointless a nominating committee--with respect to office of President--and makes pointless nominations from the floor, and precludes debate. My questions: 1) What argument, per RONR, would there be against the Secretary (or any office for that matter) automatically assuming another office once the term has expired (versus prior to the expiration of the term of office)? 2) What argument, per RONR, would there be against having one officer assuming another office AND having nominations from the floor (and committee)? 3) Aw heck--what other arguments are there agains such a mess? N.B. I do not need confirmation that this is a mess and that the bylaws need to be amended, I need arguments, citations, supporting cleaning up this mess to present to the board. Thanks in advance.
  14. Guest

    Removing an officer

    Specific question, IF bylaws spell out REMOVAL OF ACTIVE CHAPTER OFFICERS. Certain parties want to impeach the newly elected president, however he has not even been installed.initiated nor done anything against the bylaws. Does Roberts Rules explain that active officers are only installed officers, it seems rather common sense, and also, does Roberts Rules explain what grounds are necessary for impeachment charges
  15. I would like to know if there is a recommendation for the length of a term of office/how frequently elections should be held. I work with several boards in one capacity or another. Each of the boards has different lengths of terms for the officers. One is annual for all positions. One is bi-annual. Another is ... odd. The office of president is a two year term with an "optional" additional year. (The bylaws do not specify who can exercise this option.) The vice president, per the bylaws, automatically becomes president--no election. I find the bizarre and concerning. The office of president is effectively tied up for 4-6 years, er...longer I suppose. Currently, neither the president or the vice president are doing well in their positions and I am concerned for the board that they are "stuck" with incompetence for years. In fact, years that actually exceed the length of appointments of the members. I would like advice or opinion on this issue whether it be RRoO, or opinion from experience. I am of the opinion that every board should have annual elections for every position. This way, either the current officers are affirmed in their positions or they can be easily replaced if the board is not satisfied with the job.
  16. Our Board has 6 year term limits. An elected term is 3 years. A board member has served for 4 years (he took over a partial term of another person). Can he run for another 3 year term despite the fact he can only serve less than 2 years of the term due to the term limits?
  17. The Secretary of my Hoa will be out of town is it right/legal for him to have the President step in for him at the annual elections for which all three of their seats will be voted on for new directors ( none of them Pres,VP and Sec are running due to the damage they've done in the hoa they are tring to control the votes though to get their friends in )or should one of the other two directors at large who hold no official position be selected to vote the proxy's left for the secretary to use as he sees fit. Also can the daughter of a homeowner serve as a board member although she does own property in the hoa and just lives with her parents.
  18. Hi, My fraternity president recently stepped down, and the vice president took his spot. We suspended the rules to immediately nominate and elect a new vice president in the same day. After nominations myself and another brother were running. The other brother spoke first and I left the room, but all he declined the position in the middle of his speech. At this point I was under the impression that I was running unopposed, so I gave a simple speech. When I left the room for voting the president brought up someone who had mailed in his nomination, but who he had failed to bring up in during the nomination period. The other person won the election. My question is: Was the person allowed to run if his nomination was not brought up during nominations? And could you site where in Robert's Rules I could find the information? Thank you J
  19. Hello, At my university, the general faculty meeting last April elected several people to standing committees. The minutes of the meeting erroneously dropped the name of one elected member. But the error was not detected when the minutes were subsequently approved. The terms of service on standing committees has already started. My question is this: Is the member whose name was dropped from the approved minutes still an elected member of the committee to which he was elected? In other words, can he serve on the standing committee before the approved minutes are corrected at the next general faculty meeting? Note that last year's secretary acknowledges the error. He emailed last year's chair of that particular committee the names of those elected to the committee. That email exists. And the fact of the election and its results are not challenged by anyone. I would appreciate your views.
  20. We have a 15 member Board of Directors for a social service non-profit. We are dedicated to best practices and want to be sure we do things right as we are growing our Board and organization. Here is where I am confused... Our Board is getting ready to go through a nominating process for our Directors and Officers (Pres, VP, etc as outlined in our Bylaws). Our Bylaws state that the Executive Committee is charged to "set the slate of officers". Problem is our Bylaws have on Article for Officers and a totally seperate Article for Directors. No where in our Bylaws does it refer to a Director as an Officer. So we are trying to determine who is responsible for nominating the Directors. I read throught the 11th ED and it refers to Directors under the Officers section, so I am wondering if the Executive Committee would be the ones to nominate Directors as well, even though they are not refered to as officers in the Bylaws (and in fact have their own Article in the Bylaws). A BIG thank you for anyone who can help us ensure our nominating process is correct based on Roberts Rules and our Bylaws!
  21. This question came up at our annual meeting earlier this month. We currently have five members on our Board of Directors. Our bylaws state: "...terms shall be for two years. Elections of new Directors shall take place at the XXX’s Annual Meeting as specified in these Bylaws." and "Voting requirement are as follows. Changes in the XXX Bylaws, Articles of Incorporation, or Mission Statement, as well as election or removal of Directors will require a two-thirds majority vote by all present and voting." Three of the five Directors had completed their current 2-year term, and all three were being re-nominated for new terms. The question was whether the termed-out Board members should be permitted to vote. Thanks in advance for your input.
  22. Guest

    write-in candidate

    The write-in candidate received 80% of the vote and was declared the winner on Voting Day by the Election Chair and Presiding Officer. There were three times the quorum required. The vote 'takes effect' in a few weeks, at the final meeting of the year. The side that lost wants to throw out the write-in candidate because the official ballot - one candidate per office using the outdated approve/ disapprove method, but no space for a write-in - was 'altered' according to them by adding a few typewritten lines in the tiny space available: "I vote for the following write-in candidates: President: Mary; Vice-President: Julie, etc. Do write-ins have to be handwritten?
  23. if we have one candidate per office do we need to run an election or can the candidates be declared winners?
  24. Outgoing president announced resignation in advance to Board and then at meeting of members (effective at the end of that meeting) President stated that nominations will be taken for the vacated presidency. Member of board corrected president clarifying that the position vacated is that of VP and the VP should take president's job for the remainder of the term (no specific rules exist for the association) President got testy and demanded to immediately have the RONR rule pointed out. While board was member looking for rule in RONR, VP declined and stated he wanted to stay VP, but would take on president's responsibility only until the next monthly meeting. What happened next was that the board member searching for rule decided not to hold up meeting and deferred to VP's wishes (not familiar with brand new book and never thought that issue would be challenged...thought it was common knowledge and practice) This is a completely volunteer association and no one felt VP could be compeled to comply. Also, he is a good person to stay as VP to keep any president in line (we have a lot of prima donna/dictator wanna-bes waiting in the wings). One motion was made and seconded (no vote) for a nomination. President announced nominations would be accepted up until and including the next monthly meeting at which time the election would take place. What should have happened? Thank you.
  25. Our bylaws require a written ballot and email is defined as written. Do email ballots count if the member is not present at the meeting?
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