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Found 8 results

  1. How does an organization "make" someone an ex-officio officer? I've read they are not elected or appointed. If there is no mention of an ex-officio position in the Bylaws, can the Board of Directors just agree? Specifically, we recently lost our secretary and have a candidate to replace her. Due to our process, the voting is not until May. The candidate was previously secretary for numerous years, so she has the experience and knowledge. She is also an assistant treasurer, although not a board position. Can she become an ex-officio secretary? And if so, how?
  2. Our bylaws state the President appoints the chairperson and all members of the standing committees and be an ex-officio member of all committees. Our current President was a committee chair when they were elected President. At first, they agreed to step down from the committee and appoint a new chair. Now the President has stated that they will continue as chair of the committee. Is this proper? Can the President be chair of a committee if bylaws state they are an ex-officio member of the committee? Also, our officers and committee chairpersons receive compensation. If the President can be committee chair, should she get paid as President and as committee chair?
  3. The document called The Discipline 2014 is our bylaws for our denomination and local churches. The Discipline states I as a Pastor am an Ex-Officio member of all committees. Here is the section from The Discipline under duties of a minister. P 51. m. Ex Officio Member ¶583. The Minister is an ex officio member of all program and administrative bodies of the local church. He shall be an advisory member of the Board of Trustees except where the laws of the country or state require him to be a member of such a board (¶713). The first sentence of ¶583 seems to be clear. As such according to Roberts Rules of Order I have the same rights as all others members including voting. It appears that I am not counted when we are determining if there is a quorum present. Two other questions: What does The Discipline mean by the second sentence in ¶583 (see above) by the wording " advisory member"? I find no mention of this in RRO i.e. being an advisory member. Does anyone know if the laws of our state (Oregon) or county (Linn) rerquire me to be a member of the Trustees? Appreciate any help that any of you can offer.
  4. I have looked up the definition of ex-officio board members, their rights and duties, etc. but have not found out how they become such members of a board. Does the board elect them, are they appointed at the pleasure of the chair? I looked in our org's bylaws, which mentions them, but not how they are so named. Thanks for any guidance!
  5. National organization "A" with a constitution. Subordinate local "B" of the national organization with bylaws subordinate to A's constitution. Subordinate chapter "C" of the local organization with bylaws subordinate to B's bylaws. All members of C are members of B, not all members of B are members of C. Both A's constitution and B's bylaws provide for a member of C to be elected by C's members to sit on the executive board of B (with voice and vote). Until recently, C elected it's own executive board (chairman, vice chairman, secretary, treasurer, Sgt@arms) and a seperate member-at-large (the member of B's executive board). C recently changed their bylaws to have "The elected chairman of [C] serve as a member-at-large of [b's] executive board with voice and vote in accordance with [A's] constitution. The term to run with and by virtue of holding said office." C's bylaws further state that "The vice chairman shall assist the chariman and assume the duties of the chairman in his absence." C also has the provision that if the chairman office is vacant, the vice chairman becomes chairman and an election will be held to fill the vacant vice chairman seat. During one of B's recent executive board meetings, C sent their vice chairman to attend, as the chairman was unable to attend due to a schedule conflict (the executive board meeting was rescheduled). The question is: Does the vice chairman, by virtue of his assuming the duties of the chairman in his absence, have voice and vote within B's executive board, or, because it is only "by virtue of holding said office" that the chairman has voice and vote, does the vice chairman not have that right? A has already weighed in with the opinion that nothing in B's or C's bylaws is in violation of A's constitution. A has also pointed out that interpreting B's and C's bylaws is not their department, and presumably wished us good luck with that. Both bylaws and the constitution stipulate RONR as the parliamentary authority.
  6. In my organization we have in our statutes that ex-officio members cannot vote. Robert's Rules grants ex-officio members all the same rights as normal members unless otherwise stated. There has been a debate that because we have in our statutes "ex-officio members cannot vote" that also means they are unable to make motions. I disagree because there is nothing in our statutes stating specifically that ex-officio members cannot make motion. Meanwhile others state that because making a motion leads to a vote it, in itself, is essentially the same as voting. So my question; can an ex-officio member motion and is making a motion the same as voting?
  7. In August 2013, our Vice President resigned from the Exec. Board and organization, leaving only the Pres., Sect., and Treas., along with the immediate Past Pres. on our Executive Committee. At our regular meeting earlier this month after the installation of our 2014 officers, our current Pres. announced he was resigning from our organization. The Secretary presided over the October and November meetings in his absence. We did not replace the VP as in September the nomination committee would be selecting candidates for the next election to be held in November. Our By-Laws state "If at any time during the year the President is unable to fulfill their duties, the Vice-President shall assume the duties of the office of President". Since there is not a provision for the absence of the Vice-President, we turned to Robert's Rules as our By-Laws state "'Robert's Rules of Order, Revised' shall govern the Association in all cases in which they are applicable and when not inconsistent with the By-Laws of this Association". So, on page 459 of RRoO 11th Edition, the Secretary duties are: "In the absence of the president and vice-president, to call the meeting to order and preside....". So, now my question is, since we no longer have a past president or a past vice-president, does this mean, the past secretary, can assume the duties of being an ex-officio advisor to the Executive Committee?
  8. I think it's not appropriate for a president to serve ex-officio of audit committee of which he/she also appoints the members. However, I'm struggling with the best language for an explanation. I'm thinking along the lines of the fact that since the president is involved and has responsibility with the day-to-day financials of the organization, that they should not be permitted to serve on the audit committee. Please help. Thanks.
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