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  1. Our Bylaws state the President can choose a pro tem secretary. However, the Bylaws do not clarify the actual duties. From what I gather reading RR, the pro tem secretary merely takes minutes of the meetings. Due to a lengthy replacement / election process, it could be 5 months before filling the position. The secretary duties cannot wait. The Bylaws do not address four of the questions below: Can the pro tem secretary fulfill all of the duties of the official secretary if agreed to by the Board? Can the pro tem secretary attend the Executive Session that is secret if agreed to by the Board? Our Bylaws state guests at a board meeting can participate in discussions for the first hour of the meeting or as deemed appropriate by the board. Can the pro tem secretary participate in the board discussions after the first hour if agreed to by the board? (This may sound obvious, but I need to confirm.) Can a pro tem secretary vote on board matters if agreed to by the Board? Can a pro tem secretary be counted for a quorum if agreed to by the Board? I have clicked on "Notify me of replies" this time! Many thanks.
  2. Add a general meeting emotion is made to override the policy and procedure at the executive board as established for screening and possible endorsement of outside political candidates the member stacked the votes of the general meeting with supporters of a political candidate who is also a member of the organization and voted for his endorsement without the screening procedure of the board has put in place is this appropriate how do we counter act?
  3. We have a situation where our President resigned effective immediately and a week later the VP resigned effective immediately as a result of not wanting to fill the role of President. What now?
  4. In our organization, the bylaws don't mention committees at all. We simply meet yearly to elect the Executive Board. Can the Executive Board establish standing committees and boards—with standing authority to act on certain matters without specific instructions—that report to it? It is my understanding that such standing committees and boards would need to be in the Executive Board's special rules of order, per page 578.
  5. We are holding executive board elections and I am on the Nom Com. Two of the three on the Nom Com are wanting the open position. 1. Can the third person on the NC nominate one of us? I have read and re-read and I cannot seem to find a definite answer. Help me out y'all. Thank You, Katherine
  6. I chair an organization and some of our members attend, as allowed in our bylaws, the Executive Board meetings. Can those members, who are not on the Executive Board, speak in debate or make presentations in those meetings?
  7. The board of directors of my Florida co-op has six members. The by-laws state that the Executive Committee consists of the Executive Board, which is President, Vice President, Secretary, and Treasurer. Can this committee make decisions on its own, without the rest of the board? What are the functions of this committee, if none are defined in the governing documents - only that the committee exists? Thank you!!
  8. National organization "A" with a constitution. Subordinate local "B" of the national organization with bylaws subordinate to A's constitution. Subordinate chapter "C" of the local organization with bylaws subordinate to B's bylaws. All members of C are members of B, not all members of B are members of C. Both A's constitution and B's bylaws provide for a member of C to be elected by C's members to sit on the executive board of B (with voice and vote). Until recently, C elected it's own executive board (chairman, vice chairman, secretary, treasurer, Sgt@arms) and a seperate member-at-large (the member of B's executive board). C recently changed their bylaws to have "The elected chairman of [C] serve as a member-at-large of [b's] executive board with voice and vote in accordance with [A's] constitution. The term to run with and by virtue of holding said office." C's bylaws further state that "The vice chairman shall assist the chariman and assume the duties of the chairman in his absence." C also has the provision that if the chairman office is vacant, the vice chairman becomes chairman and an election will be held to fill the vacant vice chairman seat. During one of B's recent executive board meetings, C sent their vice chairman to attend, as the chairman was unable to attend due to a schedule conflict (the executive board meeting was rescheduled). The question is: Does the vice chairman, by virtue of his assuming the duties of the chairman in his absence, have voice and vote within B's executive board, or, because it is only "by virtue of holding said office" that the chairman has voice and vote, does the vice chairman not have that right? A has already weighed in with the opinion that nothing in B's or C's bylaws is in violation of A's constitution. A has also pointed out that interpreting B's and C's bylaws is not their department, and presumably wished us good luck with that. Both bylaws and the constitution stipulate RONR as the parliamentary authority.
  9. Can a person hold a regional level office (coordinator) and a national level office (treasurer) at the same time?
  10. We are entertaining the idea of having proxies stand in for members who are absent......Someone on the board said the proxy could be anyone in the membership, others say it should be someone already on the board. Some say it is not permissable under Robert's rules. I cannot take a chance in opening a can of worms because of the difficult one on the board.. I would rather have the absent committee chair appoint an assistant who would attend the Board meeting, We have done this in the past with no problem. The bylaws state that "each committee shall be represented at board meetings." Perhaps we should ask each committee chair to have an assistant and put that in the bylaws. What do you think?
  11. Hi, 1. We are a teachers union, when we have district wide steward meetings should the Executive Board Sit up front behind/to the side of the speaker? 2. We do not have a Sargent of Arms and do we need one to make sure ONLY Stewards show up at the meetings and not just any one, including members? 3. How does one become an Official Parliamentarian? 4. How do we have one or find an Official Parliamentarian to come to our meetings on a regular basis since this process is new to us? Some people are abusing Rules of Roberts Order (they only go by what the book says as per their decision/interpretation and will not acknowledge the responses from this web site). I know this is a lot to ask all at once if I need to separate the questions out let me know and I will.
  12. My question is regarding a church annual meeting that uses Roberts' Rules. 1. Must budget line items (and total operating budget) be passed by a 2/3 majority or does a simple majority suffice? 2. If a budget salary line item is amended on annual meeting floor by a congregation member, despite the fact that an Executive Board is charged by church bylaws to sign all contracts and employ all personnel, does the annual meeting vote trump the Executive Board vote's vote (to employ that person for less money than the annual meeting voted for, by a very close margin)? THANK YOU for any help with these questions.
  13. The Executive Board of a local committee has a rather reluctant chairman who cancels any (Exec Board) meetings when anyone, other than himself, requests one. I cannot find any reference as to who may call a meeting anywhere in the committee's bylaws, its plan of organization or RROR. I'm hoping to cite a specific section in Robert's (if one exists) since I'm anticipating further pushback from the chairman. Thanks in advance. George
  14. I am the newly appointed President of a Ladies Club covering 700+ homes. The prior Board (executive board and standing committee chairs) conducted their last Board meeting just prior to the end of their term. In those minutes this Board has mandated that the Club from now on shall 1) only hold meetings in a certain location; 2) that all 50/50 proceeds be given to a certain charity; and 3) that the annual kick-off meeting only be a social event with no business discussed. These minutes are recorded and have been distributed to members of the prior Board. A courtesy copy was presented to me so I could be informed to the new "rules". These have not been distributed to the general membership. The new Board feels these stipulations are restrictive and need to be changed. Since some prior Board members have carried over to the new Board, I need to know how to address these mandates. The Bylaws of our Club state that: The parliamentary procedure at the meetings of the Club and the Board meetings shall be conducted according to Robert’s Rules of Order based on moderation on the Club’s needs. Questions are: 1) Does the new Board need to operate under the mandates created by a prior Board? 2) If so, is there a way for us to proceed to change these mandates? 3) If these mandates can be changed, what is the correct procedure for us to follow?
  15. The bylaws are not silent on the removal of officers or board members. The provisions are shown below. The question is whether, under Robert, the board has any duty or obligation to provide an officer or a board member any kind of due process other than the right to vote and speak against a resolution judging the officer or board member incompetent or grossly neglectful, thereby removing the member from office. Article IV - Officers SECTION 7: REMOVAL FROM OFFICE Any Officer judged by the Executive Board to be incompetent or grossly neglectful of his/her duties may be removed by a two-third (2/3) vote of the Executive Board Article VI - Board SECTION 3: REMOVAL FROM OFFICE Any Board member judged by the Executive Board to be incompetent or grossly neglectful of his/her duties may be removed by a two-third (2/3) vote of the Executive Board. Any Board member with three (3) unexcused absences from Executive Board meetings shall automatically be removed from the Board
  16. Can the Executive Board of an organization adopt a resolution or policy to clarify an ambiguity in the group's Constitution? If so, does the resolution or policy need to be approved by the organization's general membership?
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