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  1. We are a vestry of a church. We are tasked to discuss the Rectors's financial package. The Rector insists of being present during the discussion. The Vestry members are intimidated by him being present and they will not be able to discuss freely and objectively with him being present.We would like to have Robert's Rules verbiage on how to conduct an executive session.
  2. Can board members going into executive session vote to exclude one of their own members if that person is perceived to be a potential confidentiality risk?
  3. Our non-profit (resident run) Council constitution and by-laws provide for an Executive Committee made up of 5 officers (Chair, Vice Chair, Secretary, Treasurer and Assistant Treasurer). The current Chair and Vice Chair have been equating meeting as an Executive Committee with an executive session. From what I can tell, you can't have an executive session without the majority of the Council moving to adjourn to an executive session or perhaps without at least the Executive Committee establishing in its meeting that this is an executive session. Am I correct that Executive Committee meeting
  4. The Board of the organization I worked for met in Executive (Closed) Session to discuss a then-ongoing legal matter. A motion was considered and passed regarding the matter. (In short, the Board gave the Executive the authority to settle the issue up to a certain amount.) The association's bylaw regarding minutes are below: 13.6 Minutes i. The minutes of the meetings of the [Board] shall: a. be the responsibility of the Recording Secretary, in their absence the [Board] may select a temporary replacement; b. include a summary of the discussion, a record of the motions pass
  5. Constitution states: Minutes of all Executive Committee meetings, including teleconferences, shall be kept and promptly promulgated to the Association members within 30 days of the meeting. So if a vote is caried out in Executive Session, do the members have the right to see the passing of that vote in the promulgated minutes?
  6. 1. A Member on the Executive Board filled a complaint upon a member while this member was running for the Executive Board. The Election Committee met regarding the complaint. The member who filed the complaint is angry because she does not believe her complaint should have gotten out to the person who she filled the complaint on. It was not in executive session so is she correct that they should not have told the person who the complaint was about that there was a complaint filled against her? 2. The union just had a committee meeting. No one called an executive session, or stated that
  7. A number of members of an organization have queried the BOD on a sensitive financial issue involving the Treasurer. BOD has called special meeting to discuss issues and possible actions. Minutes of the bi-monthly BOD meetings are available to members via archive in a members web portal. Special meetings (less disciplinary actions) have been archived. All regular BOD motions are logged and archived numerically. The meeting will be called to order, and anticipate will go into executive session without objection. Also anticipate that action will be "move that the VP respond and provide Report A
  8. After an exuctive session, can one who was in the executive session discuss issues discussed in the executive session with another board member who was in the same executive session. In this scenario, both board members who were in the executive session would be absolutely certain that they couldn't be overheard by anyone else..
  9. Guest

    Executive Session

    What is the proper form to request going into executive session? Also, what additional form, if any, to accomplish going into executive session immediately after approval of the minutes, for the purpose of dealing with a board member (for their removal) prior to any other business being conducted that could be affected by this board member's vote, if not first removed? (The permanent removal of this member is justified and expected.)
  10. Can a non member of Board question about an Excutive Session of Board of Trustees?
  11. How is an "executive session" that is a meeting open only to Board of Directors members properly arranged? At some point during a Board of Directors session, what is the proper procedure for asking a NON-MEMBER (an employee) of the association to leave the meeting? What procedure is appropriate for asking a MEMBER of the asssociation (but not a member of the Board) to leave the meeting? Since the Board of Directors is a committee of the Association, may Association members attend Board meetings? In this case, the reason for the request is due to the nature of the subject matter; nothing to do
  12. If a motion is made and acted upon (adopted or failed) during executive session, is that motion and the result recorded in the minutes for the entire BOD meeting? Example: A Director asked to go into executive session and all members agreed. During the Executive Session, the Director submited his resignation. A motion and second was made to accept the resignation, discussion occured, and the motion carried when a vote was taken. So, should the BOD meeting minutes reflect the motion and result that occured during Executive Session? If so, could you give me an example of how that would look i
  13. I have a question with regards to a difference between the 10th and 11th Edtions of RONR. Pages 92-93 of the 10th Edtion, with regards to Executive Session, state: "In most organizations, except those operating under the lodge system, by practicse or sometimes, by rule, membership meetings are open to the public, but board or committee meetings are customarily held in executive session." The emphasis is mine, and my question is this: Does anyone know the rationale why the part about Boards customarily holding meetings in Executive Session was removed in the 11th Edition? Of course if the c
  14. What are the rules for taking a vote in executive session? Here is the situation: We need to take a vote on a budget item, which involves compensation of the pastor of our church. We have called a special meeting and intend to discuss the issue in executive session. There are those who believe only the governing board (those who have actual vote) should be present in the executive session - this would exclude the secretary and treasurer. The questions that have been raised are: (1) Can we vote on the issue in executive session or must we go into regular session to vote on the matter in orde
  15. My grandparents live in a mobile home park where all of the properties are individually owned. They have a home owners association in the park that is supposed to gather dues to keep the park clean, perform maintenance, etc. Recently they've had some difficulty with their board members and my questions pertain to this: 1. The board of directors went into executive session and made a decision to allow homeowners to pay for their own garbage pick-up. This was because there are multiple people who are handicapped and have trouble getting to the dumpster. A few of the members of the park, not of t
  16. At our NAP Unit meeting, we were looking at the changes in the new edition. We found one issue that appears unclear or even contradictory on which we would appreciate confirmation. It is very clear from history and pages 95-96 that the whole point of the executive session is the secrecy of the procedings. This should mean that access to the minutes of the executive session must be limited to only those people who are members of the particular committee or board that has held that session. But on page 460 l 14-17, it says that "any member" has the right to access this information. If the term "
  17. My question pertains to who can have knowledge of events/minutes from issues addressed in Executive Session. Our Board has a staff member that keeps minutes for regular and executive sessions. She then distributes copies for approval and/or revisions. Should she be allowed in executive session and should she be privy to those minutes or should the secretary keep the minutes and how should the be stored/archived without non-board members having access?
  18. If some board members were absent during an emergency meeting that was largely in camera (an executive session), are they entitled to know the details of what happened and what was said during the "secret" portion of that meeting? Our organization does not take any notes or minutes during an executive session. Thank you Angela
  19. Greetings RONR Forum! A board has a meeting in which some issues are discussed in Executive Session. (There were no procedural issues with this.) The board voted to come out of Executive Session with a specific report (eg., "that members x, y, and z be appointed to the special committee). What is the best way to show this in the minutes?
  20. I understand that a council can elect to go into Executive Session to discuss an issue and also vote on a motion regarding the issue in Executive Session. If that motion and vote impacts the organization governed by the council, does the result of the vote need to be read in the general session and put in the general session meeting minutes.
  21. I recently joined an executive board. It is contentious, disorganized, and the presiding officer thinks it is her board under her authority. She blocks and obstructs progress, gossips, ignores the members, and is very snotty. I wish I hadn't joined but I am a member and feel terrible for the rest of our members. I refuse to quit and insist on making some sort of progress. At our last General Membership Meeting on Oct. 11, a motion passed for Executive Board Members to attend a one-day Executive Board Training. The vote was unanimous with many general members voting, although the (presidin
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