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  1. A motion was on the Board's agenda. It asked the Board to act on a policy matter. After a discussion, the president ordered the motion sent to the Finance Committee. It had to do with a financial matter (depositing some money in a Black owned bank to show our organization's support, but there was no expense. Just moving funds from our bank, no cost, and no risk---the amount was kept under the FDIC insurance limit). There was no motion to punt instead of deciding, and of course no vote. Not on the motion itself, and not on sending it to a committee. Ju
  2. This was posted before, but with too many details, and the results, no surprise, were tangled. Apologies. Here it is again, stripped down and simplified. To guide us in the future. Assume: A grantee organization asked for another ,annual grant, $80,000 as they got last year. A trustee submitted a motion , on time and in writing, saying: "I move to again fund the grant request, as presented, $ 80,000, and also the customary 10% contingency of $ 8,000. .. An $88,000 grant for 2020." A discussion ensued: There was a suggestion to cut down to $50,000
  3. Our organization gives grants. A foundation that was granted $85,000 in 2019, asked for another $85,000 grant for 2020. A Trustee filed a motion with the executive secretary, ahead of the Trustees meeting , writing: "I move to again fund the grant request, as presented, $ 85,000, and also the customary 10% contingency of $ 8,500. .. A $93,500 grant for 2020." The grants officer proposed to give only a $50,000 grant. The Trustees thus had two motions on the table: The Grants officer: $50,000 A Trustee: $ 93,500 At the meeting, the two mo
  4. A member made a motion, which was seconded, and unanimously carried. Next another motion was made which contradicted/voided the previously made motion and was approved by majority vote. Does this violate any of Roberts Rules? If so can you cite the rule. Thank you.
  5. depending on how long quarantine for certain areas will last, what is the procedure of holding elections, making motions and votes when a large body cannot gather? if we have an organization (60+ members) where the first order of business in April is the Annual Meeting (elections, rule votes, etc,) and are currently not allowed to congregate, what process should be followed? thank you!!
  6. State statute requires the consent of at least 67% of the assembly to amend the assembly's bylaws. However, within the bylaws themselves, there is a statement that by a "general or special resolution of the Board," a certain provision in the bylaws may be altered. The Board treated the resolution as if it were a motion, replacing the term, "motion," with the term, "resolution," seconded it and voted. What is the difference between a motion and a resolution? What is a "general" resolution versus a "special resolution"?
  7. Does the chair or chairman have the prerogative to not recognize a duly made motion?
  8. OUR organization holds lectures, seminars,meetings etc. In order to motivate members to show up and participate, we moved and resolved that members who do not attend a certain number of such events each year, will not be eligible to work for the organization and get paid. So far so good, but: The e.g. after '" no member may be employed (PAID) by the association in any capacity" enumerated: "(Officer, committee member, ..writing for the website" etc.)" Here is the problem: Our bylaws list the four officers, and describes their duties and compensation.. Does t
  9. Our procedure bylaw allows for each distinct part of a motion to be considered separately at the request of the member. No motion needed. My question relates to separation of the question. If the Question is moved and seconded " That the Board congratulate the writer Mary Mack on their award they received for their book and that the Board purchase 9 books for the membership." and a member asks for division of the question does each motion now need to be moved and seconded? THAT the Board congratulate the writer Mary Mack on their award they received for their book. THAT the Boar
  10. Guest

    Stand at ease

    How does the chair call a stand at ease, and can members motion for it. Is it debatable or Amendable and does it need to be voted on?
  11. Our HOA board voted to do three things - get a documents review from an attorney, ask a specific question regarding the use of the word "shall" in the documents of the attorney, and ask the attorney for feedback regarding live streaming of meetings - and motion was seconded and passed with a $1000 cap in spending. Upon speaking to the attorney, the cost of the document review alone is $1000, thus the two additional items included in the motion cannot be done. What happens to the vote? Is there "language" (an area in RRoR) that can be cited to support the response? The board disagre
  12. Example: A motion has passed requiring the formation of a new committee. Can the chair then solicit motions regarding how to form the new committee (election or appointment, size, manner of election), or must he wait for the floor to offer such motions?
  13. At the recent meeting of our association a motion was made and seconded and a vigorous discussion began. Another motion was made and seconded. It was pointed out that there already was a seconded motion was on the floor. The question was called on the second motion and voted on with approval granted. Can a member bring up this as an illegal motion at the next meeting and present the original motion to reopen discussion? Thank you!
  14. It is the long-standing tradition in the conventions of an organization of which I am a member to not allow someone who speaking to a main motion a make a motion at the end of a speech during debate (such as a motion to amend or previous question). Our president asked me if I could find the rule on that, and I couldn't. My guess was that when you are recognized you can debate or make a motion but not both. I couldn't find anything that gave a clear answer. So, is our rule something that's in Robert's Rules or is it just a long standing custom of our organization?
  15. If a motion was voted on and passed, but the effective date of the action contemplated in the motion is 3 months after the motion was passed (vote and passed in January, effective in March) is the motion considered adopted by the members the date it was voted on (but not effective) or is it adopted when it becomes effective?
  16. If a member at the current meeting was NOT present at the previous meeting, can he/she move or second the motion to accept the mintues of the previous meeting (that he/she was NOT in attendance)?
  17. The constitution and bylaws (C&BL) of our religious assembly state that the agenda for the general assembly meeting must be set one week in advance by a council made up of leaders of each of the main boards that manage the church business. The C&BL further states : Any new business not on the agenda will be at the will of the Voters Assembly. If an assembly member wants to bring business forward that is not on the agenda, we believe the right way to do this is for the member to make a motion requesting that the assembly consider hearing new business that is not on the agenda. My questi
  18. I'm having trouble finding the rules about what is supposed to happen AFTER a motion is passed or carried. I ask because I have a Board that has passed two motions that required follow-up and the Board has done NOTHING after passing the motion. I want to file some sort of grievance against the Board, but I need to cite a rule violation in order to do so. Your help is appreciated
  19. Guest

    Motion to Censure

    Basic questions about making a motion to censure: The chair wishes to make a motion to censure the actions of 3 out of 7 members who acted together as a minority, without the knowledge or approval of the body as a whole. (The assembly I refer to has bylaws that state its members only act as a body) The bylaws have no prescribed means for discipline except that of removal of office, which in this case, is not the intended outcome. Can the chair make ONE motion which censures the actions of all 3? (they acted as a group outside of the whole and would be censured for the same action) When is the
  20. I belong to a Chapter of the Daughters of the American Revolution (DAR). It is a 501(c)(3) with about 100 members. The bylaws state: Section 2. A Finance Committee consisting of the Treasurer and four members to be appointed by the Regent shall consider requests for funds, plan a proposed budget to be approved at the September meeting and recommend to the Chapter such expenditures as the Committee shall deem expedient. ARTICLE XI. Parliamentary Authority. The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the chapter in all cases to which
  21. Guest

    Parlimentary

    Should the person who second the motion name be wrote into the meeting minutes? Example: Carter made a motion that the Bylaws go back to the committee and the committee address every issue that the chapter has standing and bring it back to the body. 2nd by Lewis Vote failed. Motion dies.
  22. Homeowners association, parliamentary authority RONR (11th ed., with the wonky blooper of the missing "not," so I'm looking at all this as if that had been corrected), nothing in our bylaws that touches on the following issue. At our monthly board meeting this past Monday, a director brought a motion to the board for consideration. The motion was poorly worded, so at the suggestion of the presiding officer (our president), the wording of the motion was amended before it was stated by the chair; then the amended version was seconded. Debate ensued on the reworded motion. A vote was take
  23. I am a council member of a university department. We are currently in the process of trying to update our 1978 constitution. Our department has an executive committee that in the past has been appointed by the chair for a term of 3 years. The last executive was approved by council in a motion 3 years ago. In our 1978 constitution it is outlined that he executive is elected by council and has a term of 1 year. Some members of our council want to revert back to this elected 1 year term, others want the appointed 3 year term. The chair has indicated that since the last executive was passed by mot
  24. We have been told that any motion requiring a vote MUST be done under new business such as accepting the minutes and financial report of the previous meeting. In the past our agenda was: 1. Call to order, salute the flag and prayer. 2. Acknowledge visitors. 3. Present minutes of the previous meeting and motion on the same. 4. Present financial report of the previous month and motion on the same. Now we have items 3 and 4 under new business. Is the way we were doing it in the past not correct according to Robert's Rules of Order? Thank you for any and all information. Dan
  25. At a meeting last night which consisted of members as well as non-member and non-voting advisors, we elected new officers. Nominations were asked from the group and received. For each nomination, a motion of support was asked followed by asking for a second. The new officers were elected. The next day, the person drafting the minutes realized that an individual who was not a member (instead classified as an advisor) of our group had voiced a motion of support for the lone candidate for Chair. An actual member then voiced as seconding that motion. When we elected Vice Chair, the same
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