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  1. Guest

    Rescinding a motion

    A member of my association made a motion to read a particular statement at the commencement of each meeting. The statement was not given to the membership before the meeting, and was not on the agenda. Furthermore if was generally accusatory, and recommended the removal of any member who was showing "disrespect" to another member; incidentally, this has NEVER been a problem in meetings, at least for the past 15 years since I have been an officer. The motion was passed, but many abstained. Do I have the right to rescind the motion based on the fact that there was no appreciable time to consider it, and no debate; furthermore it is my understanding that the motion was made to read a statement, not act on its content. Am I incorrect?
  2. As a non profit with just one staff person should the board be making motions at their meetings to “pay the bills”? our staff forwarded an invoice to the exec and the past president instructed that the invoice be paid. I suggested I was in favour and was told we don’t need a motion to pay an invoice as it was for services rendered… and that only invoices for capital items that have not been approved by the board or exec require a motion.
  3. Auxiliary side of WA State Eagles Youth Convention Chair for the committee for the FOE in Washington State. I do not personally preside over the meeting unless the Aerie side is not available to attend a meeting. Can I make a motion?
  4. My board has a policy which states that our agenda must be followed, and that in order to change the agenda set by the chairman and executive member, there must be a unanimous vote of the board. This policy has been interpreted to mean that no motions of new business can be made without it being approved on the agenda. I contend that this is in violation of RONR. We follow "the most recent edition of Roberts Rules of Order". I cannot find anything specific in RONR which states that the purpose of New Business is to bring up new motions, whether they are specifically listed on the agenda or not. Please advise.
  5. Hi everyone, I am very new to the world of Board Governance and have been asked to assist our company Board which is also fairly inexperienced with RONR. The Directors have recently started (re-started?) utilizing committees in order to complete some tasks, and so we have a couple of questions regarding the results of the committee meetings. 1. What is the procedure for approving the minutes of these committee meetings? What we have been doing is, the minutes go to the next committee meeting for approval. Once approved, they then go to the next Board meeting for approval from the Board. Is the dual approval process necessary? 2. When do the motions from those committee meetings become ratified? Is it as soon as the committee carries the motion, or when the minutes (where the motion is recorded) is approved by the Board?
  6. I am in a bit of a quandary as to how to make a motion to stop a meeting in its tracks that violates our bylaws. I know. and have prepared, the citations from RONR and our bylaws that would support me doing so, but I do not now the proper motion to make initially to nullify the meeting as a whole. *Background* For one, club and special club meeting are not allowed to meet electronically in our bylaws and they called an electronic meeting ( board meetings are authorized to meet electronically in our bylaws-so obviously it was intentional for the club meetings not to do so). Two, the proper notification was not given-our notification specifically calls for our notice to go out by mail (came by email -email notifications are allowed in the bylaws for other sections, but not for club meeting-so obviously omitting meeting notifications by email in our bylaws was intentional as well). Third, the "email notification" lacked the hour of the meeting and it is specified in bylaws that the notification has to include the hour (only included date-kind of petty, but a violation nonetheless). Fourth, it did not notify all members. As I said, I know the citations to state as to why, and believe I can hold my ground in a debate, I just do not know what motion or how to even bring it forward! Seriously, I am NOT a rabble rouser, but this meeting is to vote on an extensive revision of our bylaws which contains an amendment that takes away members voting rights and oversight! I am sure the membership does not understand that! I am concerned that they will not allow me to speak! I am concerned that many of our members who are older (who do not use email) don't even realize this meeting is taking place! The title of the email did not even say meeting! I am prepared if all the membership is properly informed, and votes to basically gives complete power to the board (except for voting on elections and bylaws), to give in to the will of the majority-but that currently is not the case. Could someone advise me as to how to proceed? I have never had to use RONR to this level before! HELP!
  7. Synopsis: Local government Policy lays out Roberts Rules as the structure for agenda items for public council meetings. An agenda item is listed as a topic for discussion under the category of new business. No action or resolution is expected as it is simply to enable council members to have an open discussion to garner consensus on whether it is an item of interest that might require future action. There is also no policy in place that dictates open discussion to occur at a sub committee level. Question: Once the agenda is approved with the discussion item listed, are council members required to put forth a motion to accept this as an item for discussion, or by way of accepting the agenda has Council already accepted this as an item for discussion?
  8. Guest

    Changing Minutes

    At a Board of Directors meeting, a motion was made and passed that allocated funds to an individual, with the individual being named in the motion. After the meeting, the individual receiving the funds asked that their name not be in the minutes, so the secretary removed the name. The minutes have not yet been approved. What course of action is available to address the meeting minutes being intentionally falsified? Can a majority vote of the Board allow the minutes to be falsified?
  9. Guest

    RONR Software

    I wonder does there exist any meeting management software that would incorporate RONR? I mean, given that RONR contain such detailed and systematic rules, there should exist some software that could track pending business, motions in order, etc. It would also be interesting to know with what solutions such important and complex assemblies as Senate or House of Representatives manage their business.
  10. Guest

    Motion within Motion

    Motion A requests approval for all the documents listed. The documents listed have separate motions for approval. Is this permitted? If Motion A is approved, without approval of the motion in the separate documents, are these individual motions considered approved?
  11. Can a motion be made to suspend (or place a "hold") the constitution and bylaws of a Student Government Association? We generally don't meet quorum (we're working on that), but say we do, if it's absolutely necessary for this motion to be put in place, is it possible? How can I word that? I'll be trying to find as much information as I can before the General Assembly Meeting this next Wednesday.
  12. A motion was put before the assembly. The motion was discussed. There was a call to withdraw the motion. The assembly voted to withdraw the motion. Should the motion be entered into the minutes despite a vote to withdraw?
  13. Hello I am a new member of a Board where the officers can not make a motion after they give their committee report. Most of the officers also chair a committee, so after they give their committee report, someone else has to put a motion on the floor(another officer or member of the Board). This is not in our organizations bylaws or policy and procedures. I dont understand this because I thought if the person is a member regardless of position, they had the right to make motions, a fundamental right of membership. It seems to be okay with the board members because this is coming from our Parliamentarian. Is this a board policy , I am not familiar with. She insists this is correct procedure, where is this in RROO? Thank You Cheryl
  14. RuthAnn Alexander Posted 3 minutes ago Reply to DiscussionOptions Dropdown I have a question about Robert's Rules of Orders and Motions. I am new to the Board. In order to have a motion placed on the agenda at a Board Meeting, the motion must be sent in advance to our General Manager for approval. I did this and had three motions placed on the agenda. When the time came for the motions to be made, instead of being given the floor, our president read the motions. On the first two occasions, as soon as the motion was read, another board official member raised their hand and was recognized. This member immediately made a motion that was opposite of my motion. For example, if the motion I had requested to present had been "I would like to make a motion to form a task force to review the dog barking policy", the recognized Board Member made the motion "That we do not form a task force to review the dog barking policy". There was an immediate second from another officer of the Board and this motion was approved. As the my third motion was being read by the president, I raised my hand so I would be recognized. After I raised my hand, another Board Member raised their hand and was recognized before me. Again a motion was made that was opposite of the motion on the agenda. Of course, a second Board Officer Member seconded the motion and it was approved. My questions: If I request a motion to be put on the agenda and it is approved to be on the agenda, should that motion not be made by me? If a motion needs to go through the General Manager for approval to be put on the Agenda, why didn't the other Board Member who made a different motion have to get approval to put that motion on the agenda? A Motion was made and seconded, then passed by the Board. The action was that all Board Meetings would be video taped and put on the HOA website within three days. A year later and this is not being doing. How can the owners get the Board to enforce this motion.
  15. So in an organization I am a part of it was recently discovered that a motion that was made and voted on 6 years ago has been not adheared to during the last 6 years. My question is, is the organization required to comply with the original motion and retroactivly “make it right”?
  16. Guest


    How many main motions may be on the floor at any one time?
  17. I was at our City Council meeting in Ohio. Council has been discussing new legislation that will hopefully become an Ordinance to vote on soon. A member of the City Council made a motion, under new business, (which it is not), to accept the Ordinance "as is" with no further discussion. There is not an Official ordinance, with a number, to vote on yet. The President of Council called a vote and Council voted yes. This is the type of legislation that you would look really bad voting no- on. The other Members of Council are afraid of this guy and were not sure what to do. They all (except the guy who made the weird motion) agree that it needs to be discussed more to work out some kinks. My question is, does the motion to accept the information they had "as is" stand? Is there anything they can do so they can continue to debate and work out the legislation?
  18. Is there any criteria that should be followed to decide if an issue needs to be stated as a motion? Thank you
  19. A member proposed a motion that was voted on and approved. Now I'm being asked if we can limit the detail of the motion in the minutes...?
  20. Guest

    Second Vs. Voting

    In regards to a three member board. One member discloses a conflict of interest, but lets the public know that per the State Ethics Commission he can vote to break a tie, because of the size of the board. If the chairman makes the motion, can the person with the conflict of interest second that motion? I understand that he can "vote" to break a tie, but the second has to come before the vote.
  21. After reading the minutes of the previous meeting is a motion and second required if there are no corrections or can the president call for a direct vote to accept the minutes as read?
  22. Can a motion be made to accept a document in it's entirety, and if so, if the motion receives a 2nd and is passed by vote would that void further Motions for Amendment?
  23. Guest

    Speaker and Trainer

    What motions are so important that a member of the body may interrupt the speaker? What about parliamentary items such as points of information, point of procedure, etc?
  24. Guest

    Substitute motion

    Ok if a motion is made and seconded, can a substitute motion be made to replace it without the original motion being rescinded by Jose who made it?
  25. I belong to a Dog Breed Club and the Board of Directors will not let the membership make motions at our annual meetings or by ballot voting. They go as far as to not let anyone know at annual meeting if there is a quorum present. What can be done ? We operate under Robert's Rules, it is stated in our Bylaws.
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