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  1. Synopsis: Local government Policy lays out Roberts Rules as the structure for agenda items for public council meetings. An agenda item is listed as a topic for discussion under the category of new business. No action or resolution is expected as it is simply to enable council members to have an open discussion to garner consensus on whether it is an item of interest that might require future action. There is also no policy in place that dictates open discussion to occur at a sub committee level. Question: Once the agenda is approved with the discussion item listed, are council members re
  2. Guest

    Changing Minutes

    At a Board of Directors meeting, a motion was made and passed that allocated funds to an individual, with the individual being named in the motion. After the meeting, the individual receiving the funds asked that their name not be in the minutes, so the secretary removed the name. The minutes have not yet been approved. What course of action is available to address the meeting minutes being intentionally falsified? Can a majority vote of the Board allow the minutes to be falsified?
  3. What criteria determine when you must use a motion and when it is unnecessary?
  4. Is it possible for the chair to make motions, sua sponte, for example, calling the question? Outside of the chair's report, of course. During the normal conduct of business.... Or do motions need to come from the membership. I cant find the answer to this in RONR11
  5. Can President make motions? We have a new President who is totally unfamiliar not only with RONR but also our organizational structure in general (she was the only person who wanted to run for this office)and she has no understanding of the RONR suggested, if not required, impartiality of the chair (p.394) while running meetings (which would seem to prohibit the chair/Pres from making a motion). However, pp.43 and 488n state that in a small (12 or less, which we are) board, he/she may. I have not yet challenged this as I am unclear on the rules because of this seeming contradiction, yet am co
  6. Guest

    Floor Motion

    If a motion comes from the floor, unrelated to anything on the agenda, how is that handled? For example, if a member wished to amend the by-laws to extend the length of our meeting time (say, add 30 minutes), how is it done from the floor?
  7. Guest

    pNmvhH

    is it proper for the presiding officer to move motions
  8. At the last Executive Session, the staff were asked to leave (including the regular minute taker). We were given hand written notes of what happened and the motion that was passed, however, no one can remember the mover and seconder. We normally include the mover and seconder on all our motions. Any suggestions? I've looked everywhere for some guidance.....
  9. We will have before us at the next meeting both a motion to rescind and a motion to amend, on the same previous decision. The motion to amend is in the board packet, while the motion to rescind has only been circulated by email. I understand that the motion to amend can pass with a simple majority while the motion to rescind will require a 2/3 majority. But does one motion take precedence over the other?
  10. Is a second needed if a motion is made by a committee Chairperson and recommended to a Board?
  11. If a motion has no second, must it be read into the minutes?
  12. Due to a lack of a quorum at recent meetings our senate has not been able to conduct any business. A motion was made via email (without convening a meeting) to tempiorary allow regular business (voting on minutes, financial report, etc.) to proceed without a quorum presence. Is this motion valid?
  13. Guest

    Motions and Agenda

    Can a draft agenda contain motions? Can Motions be inserted before unfinished business?
  14. Guest

    Motions - in Writing

    I had a board member make a motion to reprimand another board member's conduct and to place sanctions against the board member. The motion was given in writing because it was quite expansive and all the board members were given copies to have during the making of the motion. In the end, the motion was to accept the written motion and submit it into our minutes and we voted to approve the motion. The reprimanded board member is challenging whether a motion can be made in writing and if this motion can be submitted as a document instead of verbally. Can anyone tell me a definitive answer?
  15. Guest

    Motions

    When a motion is made at a meeting, is it necessary to include the actual names of a) the person who made the motion and the seconder?
  16. Guest

    Move vs Motions

    What is the difference between a "move" and a "motion"?
  17. We're an Incorporated society of a dance club - committee run At a committee meeting a motion was moved, which I seconded to get the discussion going. An amendment was then put on the floor (moved and seconded by others). The amendment was then voted on and carried (I voted 'no' to the amendment). Our chair/president then changed the original motion to reflect the amendment (he kept the original wording, crossed it out, and inserted the new wording). It therefore looks as though I seconded the amended motion - which I'm not happy about. When I queried this, I was told we were following Robert'
  18. Can a chairperson make a motion under Robert's Rules of Order?
  19. Guest

    General Discussion

    Can a motion that has been made and passed be appealed?
  20. A motion was made to elect someone to a treasurer position in a meeting. After discussion, a motion was made that an officer of this same position couldn't serve in this position if their spouse was on the finance committee. Moderator said this was out of order and had to be done later. He said we had to move on with a vote on the person and address the concern later. Motion to vote secret ballot was denied. Person was voted in. Later in the meeting under new business, a motion was made that an officer of this same position couldn't serve in this position if their spouse was on a committee
  21. Hello! I belong to an organization that is having a bit of drama just now. We have an upcoming meeting that has been billed as an "information meeting." Some people believe that no motions can be made, as it is just an informal meeting of the membership to discuss a controversial issue. Other people are planning to make a motion that will call for a Board member's resignation. The first group believes the second group will be out of order if it makes any motion at what has been deemed an information meeting. I can't find anything in RONR (10th edition) about "information meetings" so my hunch
  22. We are a small not-for-profit organization with a governing Board of Directors (BOD) consisting of nine elected and voting members. Appointed by the BOD is an Advisory Board consisting of 11 non-voting members. In the subject of submitting motions to be considered at a duly called meeting of the BOD, may members of the Advisory Board seek to be recognized by the chair and then offer a motion for consideration by the BOD?
  23. Guest

    Seconding a motion

    I am a member of a local municipality zoning board. I have a question about someone seconding a motion. At the end of a discussion of a proposed project brought to the board, one of the board members (A) made a motion in favor of approving the motion. Another member ( seconded the motion in favor of approval. When it came time to vote, the board member ( that seconded the motion voted against the motion. I thought that if you second a motion that you are bound to vote in favor of the motion. Am I correct, or does the person seconding the motion have the right to vote against the motion
  24. Does a resolution/motion coming forward from a committee need a second?
  25. We had a motion in which the secretary presented that motion. Due to that, 2 others separately while the secretary was doing other motions also took notes. One motion was done by voice vote and the secretary noted no objections and the 2 others just noted motion passed. Sometimes we also do show of hands... A board member claims that they never heard this motion presented nor did some others that they say that they spoke to although the motions were sent out in advance and the minutes were also sent out.. Questions are: Is there a requirement in roberts rules when showing a motion that you hav
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