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Found 10 results

  1. What are the options available if a voting error is discovered after a meeting has been adjourned and an invalid vote allowed the passage of a motion? Votes were changed after the result was announced, without querying the body if that was acceptable. If something can be done to redress the issue, how is this process handled? Thanks for your assistance!
  2. Guest

    EXECUTIVE SESSIONS

    What is the proper procedure to come back from an Executive Session and go back into an open session meeting?
  3. Is there a proper procedure to call a legally posted meeting that has been motioned to adjourn and voted in the affirmative to adjourn - back into session because an action on an item was not taken during that original session. See attached meeting minutes. I was told that it is proper to make a motion to rescind the motion to adjourn. I felt this was incorrect as to make a motion, there must be a open meeting from which a motion could be properly recorded. We were officially out-of-session. We proceeded back into session by a motion to rescind, took the missed action, then adjourned again. Note: meetings (non-emergency) must be officaily published with 24 hrs notice. the original meeting was posted properly. BOS BOF 2016 May 12 special joint meeting minutes (1).docx
  4. Suppose an agenda is adopted at a meeting and includes a time at which the meeting is to adjourn. Is a motion to adjourn prior to that time (either as a privileged motion or as an incidental main motion when no other motion is pending) in order? And if it is in order, would it fall into the category of amending something previously adopted, thus requiring a 2/3 vote?
  5. Is the only difference between the motion to fix time to which to adjourn and the qualified form of the motion to adjourn (when provided to establish an adjourned meeting such as "I move to adjourn to meet at 7pm on Wednesday") that the passage of the motion to adjourn in qualified form adjourns the meeting upon passage? It seems as though both motions can establish an adjourned meeting.
  6. Guest

    Types of adjournment

    Could you explain the different ways in which adjournment can be used in a meeting? I'm trying to understand the difference between an adjournment that concludes a meeting, and an adjournment that temporarily stalls a meeting (i.e. the business of that meeting will be continued where it left off at the next meeting). See: http://www.davis-sti...x#axzz31pEdM2jP
  7. According to Robert's Rules of Order, what is the difference between adjourning a meeting vs. terminating a meeting?
  8. A motion to alter the fixed hour of adjournment is classified as a main motion. A main motion can only be moved when no other motion is pending. What if the assembly wishes to alter the fixed hour of adjournment WHILE A MAIN MOTION IS PENDING? What the proper procedure for the following scenario? • An agenda has been adopted. The hour of adjournment is five o'clock. • At 4:59 p.m., the assembly is engaged in the midst of a resolution. • At 5:00 p.m., the chair's timing device rings, and the chair announces that time has expired on this agenda item. • The chair, sensing that the assembly wishes to dispose of the pending agenda item by voting on it, does not immediately adjourn the meeting, but instead awaits an appropriate motion. Q. If the assembly wishes to prevent adjournment at five o'clock for the purposes of completing this last agendized item, say, to allow maybe five more minutes, then what is the most proper parliamentary action? (e.g,. Amend Something Previously Adopted? Suspend the Rules? Extend the Limits of Debate?)
  9. What governs the reconvening of an adjourned special meeting when no specific date or time was set at the adjournment only the President's statement she would give a full ten day notice? Can the President in the absence of a motion to adjourn or motion to fix time to adjourn, exercise a perogative to reconvene with under 48 hour notice? Is she excused from providing the normal notice time of ten days for non-emergency? If notice is given which does not allow all members the chance to attend or some members receive notice after the meeting has taken place, is it an illegal meeting?
  10. Guest

    ending a meeting

    At a recent board meeting we recessed to move to another location (part of a bigger meeting). Once we arrived the board came back into session. During a presentation two board members had to leave which left the board without a quorum. The board took no action during this protion of the meeting. At the end of the meeting we were not sure how to handle closure. Should the board adjourn or was the board already ajourned because it no longer had a quorum? Thank you for your assistance.
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