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Found 20 results

  1. Can one insert text within a motion AND add text to the end of a motion with the same amendment? (provided of course that it was germane and did not raise two separate questions)? e.g., if the main motion was “the society should hire an parliamentarian to lead a seminar on parliamentary procedure”, could one move to amend the main motion by inserting “familiar with Robert’s rules,” after the word “parliamentarian” and the words “according to Robert’s Rules” after the word “procedure”? I checked both RONRIB and RONR, but no clear answer (please correct me if I’m wrong here). In theory it seems like something that shouldn’t be problematic, but not sure. If this is NOT permitted, would it be okay to strike the words “to lead a seminar on parliamentary procedure” and insert the words “familiar with Robert’s rules, to lead a seminar on parliamentary procedure according to Robert’s Rules”?
  2. Standard Descriptive Characteristic #6 for Consideration by Paragraph or Seriatim notes that the motion is amendable, however, the text does not explain what exactly this entails. Is this about amending a motion for Consideration by Paragraph or Seriatim into a motion for Consideration as a Whole? Or changing the level of detail for the seriatim consideration (i.e. debating each article vs. each section)? Or something else I haven't thought of?
  3. This question arose recently in a group of parliamentarian friends: (1) A main motion is made and seconded. (2) A motion to postpone indefinitely is then made and seconded. (3) A motion to amend the main motion is made, seconded, discussed, and adopted. (The chairman recognizes that amend outranks postpone indefinitely.) It looks as though the question is now on the motion to postpone indefinitely. However, the motion to postpone indefinitely was made on the main motion in its original form, which no longer exists. Some of us said that the motion to postpone indefinitely should fall to the ground for this reason, and others said it should be voted upon. We could not find a definitive answer to this in RONR, although we did find a similar scenario involving the motion to commit, rather than amend. What are your thoughts on this?
  4. I am hopefully looking for some help on how to correctly attribute the below in meeting minutes as well as if an attribution is required. Please pardon any incorrect terminology of which I will correct when it becomes known. A motion was proposed by E-mail that read, "I move “That we accept the proposed JE Revised form as presented today from the JE Chair.” ", which was then seconded by E-mail. The motion was then amended by E-mail that read "I move to amend Member A's motion of earlier today to the following: I move that we accept the JE mentor application/agreement as written and distributed (RS please insert time LAST form was distributed). All PCA members currently listed as JE mentors will be automatically accepted as a mentor, however, everyone is required to fill out and sign the new mentor agreement.", which was then seconded. At the next conference call Board Meeting a motion was made to ratify the above-amended motion. My questions are: 1) Given how different the main motion and the amended motion are, whom is this attributed to? The original maker or the member making the amendment? 2) Is this actually a substitution versus an amendment? 3) Do either or both the maker of the Main Motion and/or Amendment need to be noted in the meeting minutes? 4) As the motion to ratify was stated as a generalization rather than restating the above, is it only the ratification statement that is written into the meeting minutes?
  5. The current by-law for amending a by-law of our non-profit corporation states by majority vote. A proposal to amend this to state by 2/3 vote at the annual or special called meeting quoting Robert's Rules and section 615 of NYS non-profit laws was not passed because the majority of the Directors and the present voting members believe the simple majority is the way to get things done. Is there any other way to change this to protect the minority of our corporation which is 49 owner/members total?
  6. For motions that require previous notice, I know that an amendment to the amendment cannot exceed the scope of the previous notice. However, is it out of order to ever amend a certain amount of money to a different amount if the motion requires no previous notice (i.e. a main motion). For example, for the main motion to donate $100 to charity, would is be out of order to strike out $100 and insert $500,000 or some other amount that is very different than the original amount?
  7. The executive board of my national organization dealt with a divisive and knotty issue during its recent 1-week quarterly meeting. In accordance with its custom in the type of issue being considered, the decision was reached by a voice ballot, which is to say that after extensive discussion, a general consensus was reached, and a voice yes-no vote on each component of the consensus arrived at was then taken (there were three components) from each member who was eligible to participate in the decision (our rules prohibit the participation of a member if a matter under consideration involves a regional chapter with which the member is affiliated). Two of the components were adopted unanimously and the third component was adopted by a 3/4 majority. At the conclusion of this action, the quarterly meeting was adjourned. At least 3/5 of the members who participated in this vote and who were in the majority are now having morning-after regrets and wish to revisit the entire matter. The resolution that they adopted at their meeting has not yet been executed and the administration is, with bated breath, holding execution of the resolution in abeyance depending on the outcome of this inquiry. Is a motion to amend or rescind the appropriate and easiest pathway to allow the board to engage in a do-over? And a set of subsidiary questions (assuming that the answer to the foregoing question is "yes"): (1) In what circumstances would either motion require a simple majority or a 2/3 majority vote to be adopted? (2) Are the members of the board who were not eligible to participate in the original decision eligible to participate in the vote to amend or rescind? (3) The board often conducts votes between meetings absent objection via fax or email voting if the matter is both time-sensitive and not complicated. For a complicated and time-sensitive matter, they will conduct a telephone conference call meeting to resolve it. Are either or both of these options available to conduct a vote to rescind or amend, and how would either option affect the type of majority vote required, if at all?
  8. Hi all, An issue came up during a recent meeting that could not be answered to satisfaction. A motion had been made, a particular amendment was moved, but failed. The main motion itself also failed. Later in the meeting, the body voted to reconsider the same main motion. The amendment that had failed during the previous consideration was again made, and the Chair ruled it out of order as the amendment had already failed during the prior consideration. The Chair was appealed, but no rule could be found to refute the Chair's ruling, and it stood. Is a motion to amend a reconsidered motion in order if the same amendment had been already moved (and failed) during the previous consideration? If not, could you move to reconsider a prior amendment, and is that in order while reconsidering a prior question? TIA Kdt
  9. our association has some 20 motions ,properly adopted over the years by the membership,at general membership meetings, about our travel policies. some rules and motions are strictly monetary [ spending limits], others are not [ have to do with proper behaviour, ec]. the board reviewed the full set of existing motions, left some intact, rescinded others, revised, combined etc. some now claim that this is an act of amendment of something previously adopted, and as such has to be voted on by the membership. But the parliamentarian ruled that the board's vote is enough. the bylaws say: " Powers of Directors: Subject to the powers of the membership ...all corporate powers of the Association shall be exercised by or under the authority of, and the business and affairs of the Association shall be controlled by the Board. Without limiting the generality of the foreging,the Board shall have the following powers:...... B. to conduct, manage and control the affairs and business of the Association, and to make such rules and regulations therefore that are not inconsistent with the law and with the articles of incorporation or with the bylaws." [The bylaws say that the Association shall follow Roberts Rules.] Now then: Some say that the revision of the existing set of motions is rescinding or amending something previously adopted, and as such it needs the procedures outlined in RR. Others say that the power of the Board is to manage all business functions of the Association, the adoption of rules is such a function, and therefore it is under the sole jurisdiction of the Board, and that the bylaw does not delegates this power to the membership, and so the Baord alone has the power to make rules. What say you? Thanks.
  10. Our club considered a motion to support the formation of a provisional committee and to fund that undertaking with a certain amount of money. The motion was seconded and discussion took place. When discussion was completed the president inadvertantly and incorrectly restated the motion (leaving out the funding part) and called for a vote. The motion, as incorrectly stated, passed unanimously. The meeting minutes were published (not adopted) and questions have arisen as to what was passed; the original motion or the incorrectly stated one. The member who made the original motion seems to think his motion has been passed. The Sec. and Pres. believe this needs to be rescinded and revoted on. How is this fixed? Thanks for the assistance.
  11. A motion to alter the fixed hour of adjournment is classified as a main motion. A main motion can only be moved when no other motion is pending. What if the assembly wishes to alter the fixed hour of adjournment WHILE A MAIN MOTION IS PENDING? What the proper procedure for the following scenario? • An agenda has been adopted. The hour of adjournment is five o'clock. • At 4:59 p.m., the assembly is engaged in the midst of a resolution. • At 5:00 p.m., the chair's timing device rings, and the chair announces that time has expired on this agenda item. • The chair, sensing that the assembly wishes to dispose of the pending agenda item by voting on it, does not immediately adjourn the meeting, but instead awaits an appropriate motion. Q. If the assembly wishes to prevent adjournment at five o'clock for the purposes of completing this last agendized item, say, to allow maybe five more minutes, then what is the most proper parliamentary action? (e.g,. Amend Something Previously Adopted? Suspend the Rules? Extend the Limits of Debate?)
  12. Sometimes when statutes, by-laws, policies, etc. are sumbitted to the full memberhip of the organization for vote there are grammatical or spelling errors not noticed prior to approval. Is there any provision for these administrative corrections to be done by committee or persons overseeing these documents, such as a Revision of Laws Committee, without bringing the correction back to the floor for full membership vote? Also, if printing errors happen in the same line, spelling or grammatical, may these be corrected in the next printing without full membership vote?
  13. Greetings! I am looking to send some proposals to amend the bylaws for our organization. During the draft of the proposals, I noticed where it says 2/3 of the council is needed to approve amendments rather than 2/3 of those voting. Problem is, we have not seen 2/3 of the votes being cast in years past, and bylaw amendments have been declared passed with less than the required votes. Therefore, even with an overwhelming majority of votes, the bylaw amendments will fail. How do we move forward to get needed amendments passed when the voters are not voting? Thanks, Tom
  14. I am a member of a Board that voted to change its meeting date, time, and place. The minority (adamantly opposed to the new calendar) have continued to try to invalidate the change (which was adopted by a 2/3rds majority with previous notice), first by ignoring, then by requesting an email vote (our bylaws prohibit email voting), then by making a motion at the last meeting--which I suppose "carried out" the previous motion (at least for that first meeting of the newly adopted calendar). There was no previous notice. There was a simple majority affirmative vote on the new(?) motion (that did not state amend or rescind--but it really is the same issue. (The simple majority, was actually a minority of the full body, so it was neither 2/3rds of the body present or a majority of the full body.) Is this valid? (I suspect no.) If this is not valid, what is the appropriate way to address this at the next meeting? (FWIW, the issue at hand addresses having enough time to address the issues on the agenda, by debate and vote. Historically, we have not enough time and members have never been allowed to debate, only vote, thus the overwhelming majority voted to lengthen the meetings and increase the frequency. It has been opined that the minority is attempting to stifle debate and action as puppets from the administration this body advises. In other words, this is an important issue to this body.)
  15. We will have before us at the next meeting both a motion to rescind and a motion to amend, on the same previous decision. The motion to amend is in the board packet, while the motion to rescind has only been circulated by email. I understand that the motion to amend can pass with a simple majority while the motion to rescind will require a 2/3 majority. But does one motion take precedence over the other?
  16. Guest

    Amend Adopted Budget

    I am at a board meeting and our organization adopted a budget in August. In this budget there is a line item for scholarships. The organization has done well financially so we would like to increse the number of scholarships so we need to change this in our budget. Is it okay to amend our adopted budget? I guess the question is it allowed by and if yes how do we motion for it?
  17. If one is looking to amend an already exsisting bylaw, how do they go about doing it? Specifically, how should the proposed bylaw change be worded and formatted? What should a proper amendment include?
  18. I belong to a 501c3 organization that currently allows membership to spouses of officers and civilian equivalents. This is stated in our constitution and bylaws. Our president recently sent out an URGENT email stating that the Board of Governors had passed a motion "I move that the club be open to all ranks." The email further stated that she intended the membership to vote on this issue at the next general membership meeting in less than two weeks. No further information was provided on how the constitution would be rewritten to incorporate this motion. Our current C&B states the following requirement for amendment: "The proposed amendment shall be presented at a General Membership event, posted, and voted on by a simple majority at the next regularly scheduled General Membership event." From my reading of Robert's, this is an improper motion because it conflicts with our C&B and any vote on it would be null and void. Further, that is in violation of the requirement for advance notice, and also does not adequately address proposed constitution changes. When I addressed my concerns to the president, I received the following response: "The vote will establish precedence for amending the constitution and bylaws. If a simple majority of the general membership supports the proposed changes, the constitution and bylaws committee will work to incorporate draft changes." Am I correct in my assessment of the president's email notification? Further, if the Board of Governors and President go forward with this vote, what, if any recourse do I have as a member? Thanks
  19. Hello, I raised issues a couple days ago associated with confusion in a meeting, and got a great deal of helpful feedback. As I am still an RONR newbie, I'd appreciate a bit more feedback. Our group will meet again in a couple of days, and one or more members are likely to make a motion to amend a prior motion (I think this most likely), or to rescind the prior motion that was voted on at our last meeting, reopen discussion, and make a new motion on the basis of our discussion. I have two questions. First, given that the main motion from our meeting has now been voted on (and has now passed), can people move to amend or to rescind that original motion? My reading of RONR makes me think that amend is what is wanted, and that this is allowed, and I'm frankly confused about whether rescind is properly applicable to this situation or not. What is desired is an amendment to the motion - not a striking of the motion. What had folks all confused before was whether or not to suggest an amendment, and precisely what to suggest, but a substantial portion of the main motion was entirely acceptable to the group (unanimously). My question is how we best get to the place where an amendment could be proposed and discussed, allowing for appropriate discussion and voting. Second, what does prior notice constitute? We are using a meeting time on Tuesday that had been reserved in case it was needed for this topic, but no motion to amend or rescind has been made in our meeting this past Thursday - I am only aware of the intention for such a motion to be brought forward in our Tuesday meeting. Should my call for the meeting include "notice" that a motion to amend or to rescind may be forthcoming, and does that constitute "notice" - or is this is case where "notice" does not apply, as nothing was raised while we were still meeting together? I'm not worried about 2/3 vs simple majority - but more just trying to understand all this stuff. I can see that "notice" helps prepare the group as a whole, so it can be more than merely making it easier for a motion to pass. So I am most interested also in what you folks would consider helpful for people coming into this meeting. I think most people are aware that there is interest in an amendment, with the exception of a few people who were not in the original meeting, but will be in this Tuesday's meeting. Thank you in advance for your clarifications!!
  20. My small board (7 members) has a by-law that allows a motion to Reconsider to be made any time within the fiscal year in which the previously-decided matter was originally decided. Otherwise, the motion to Reconsider is subject to the same rules in RONR for who can may make the motion and the number voting in favor required for its adoption. In regard to the time-frame, however, the fiscal year period is more liberal than the RONR standard, which would require the motion to be made in the same meeting as the previously-decided motion or, in the context of a session, in the same or next following meeting. The motions to Amend or Rescind are generally additional tools to bring back before the assembly a matter that has been previously decided. RONR, however, prohibits use of these motions "[w]hen it has previously been moved to Reconsider the vote on the main motion, and the question can be reached by calling up the motion to Reconsider." RONR, section 35, p. 308, ll. 17-19. In the context of my board's rule that allows the motion to Reconsider to be made anytime within the fiscal year of the previously-decided motion, are the motions to Amend or Rescind unavailable within that fiscal year due to the ability to make the motion to Reconsider? If this interpretation is correct, the motions to Amend or Rescind would not be available until after the fiscal year ended. Alternatively, the restriction would apply only if the motion to Reconsider were actually pending when a member wanted to move to Amend or Rescind, and the motions to Amend or Rescind be available in the absence of a pending motion to Reconsider. Your thoughts would be greatly appreciated!
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