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Found 11 results

  1. This was posted before, but with too many details, and the results, no surprise, were tangled. Apologies. Here it is again, stripped down and simplified. To guide us in the future. Assume: A grantee organization asked for another ,annual grant, $80,000 as they got last year. A trustee submitted a motion , on time and in writing, saying: "I move to again fund the grant request, as presented, $ 80,000, and also the customary 10% contingency of $ 8,000. .. An $88,000 grant for 2020." A discussion ensued: There was a suggestion to cut down to $50,000 another to reject it entirely, or to give just the requested amount, $80,000 and no more,theoutcome and so on. No one moved to amend the motion on the table ($80,000 as last year plus 10%).. The vote was in favor of granting. The yes carried. The Executive Secretary entered the outcome in the minutes thus: "...This was followed by a discussion among the Trustees. There were 5 No votes and 6 Yes Votes. Thus, (the applicant organizaion) will receive the full grant amount requested." The Treasurer interpreted this as an approval of the Grantee's request, $80,000. But the Trustee's motion on the table was different, to give an $88,0000 grant. While there was " a discussion among the trustees" as the Ex Sec reported, no one moved formally to amend the Trustee's proposal of giving $88,000. The question: Do opinions expressed during a discussion affect or amend the motion on the table? Or can you change the motion only by a proper procedure to amend it? Thank you, Yoram
  2. The Dec. minutes for our non-profit group were approved at the beginning of the January meeting. There was election and change of several board members from December to January. A former board member (from December) submitted an amendment to the previously approved minutes. Who should be voting on this amendment- the December sitting board members or the new sitting board members? Does it matter if the members were present at the meeting or not? Just FYI- since our minutes are published, they include what was "done and said". The discrepancy is about what was "said" (though it is my feeling that the amendment includes some opinion as well). How does one prevent opinion from entering the minutes?
  3. I appreciate that RONR contends such an amendment to be in order because it meets criteria of germaneness (p. 137 ll 20-29), however, if a motion to censure is intended to be raised not for violations of decorum, but as a main motion for actions of the individual, wouldn't there be a requirement for prior notice, in order that the member can know to be present to defend their actions, and so that any who have an interest in the consideration of the censure can choose whether or not to attend and where prior notice is a requirement for a motion to be able to be passed, would it not exceed the scope of notice for the assembly to move amendment to 'commend' in place of to 'censure' ??
  4. Our organization is in the process of amending a number of items in the our existing Bylaws. The suggested amendments have been sent to our membership for review and voting. Two specific amendments are confusing by their wording. Is it possible to clarify the wording after the amendments and the ballots have been mailed? The improved wording will not change the meaning or intent of the proposed changes.
  5. Can a motion be amended before it has received a second?
  6. If one is looking to amend an already exsisting bylaw, how do they go about doing it? Specifically, how should the proposed bylaw change be worded and formatted? What should a proper amendment include?
  7. The by-laws have defined relationship (dues) and between membership classifications. This differential was integral to the classifications when adopted in the bylaws. Past practice has been to maintain the differential when dues are increased. A motion to increase the dues which embodies the stated differential is on the floor. Is an amendment that changes this differential germaine?
  8. Guest

    bylaw amendment

    Our Bylaws provide that bylaws may be amended by a 2/3 vote of the Board not to become effective until ratified by 2/3 vote of the membership. The bylaws also provide that all communication with the conference may be made by mail, electronic or via the USPS, except for the submission of ballots for the election of Board members which must be made by hard copy by delivery in person or USPS and may not be accomplished by electronic means. The Board has voted by more than a 2/3 vote to amend the bylaws and allow for election of Board members by electronic means. Question 1.: Must the vote of the membership to ratify this be by hard copy or may it be via electronic voting. Question 2.: May a combination of electronic and paper ballots be used? That is, paper ballots for those that are present for the vote and then we contact the rest of the membership via an e-vote? Thanks much. .
  9. After answering a question about By-law amendments, I thought that I would start a topic discussing different By-law amendments I have seen and to hear what other people have read or experienced. Here are what I have seen: 1) Any member can propose an amendment at the AGM, or a special meeting can be called. Either with a 2/3 vote or a majority vote of all members. 2) The Board may make changes (for large organizations with members covering a large area, as it might be hard for members to attend a meeting.) 3) The Board approves the change first, and then places it before the membership. 4) A By-laws committee to offer amendments - and some organizations may require an amendment be offered to the Committee first. #3 and #4 have an obvious issue - you do not want to amendments made to By-laws that do not exist or to make sure that the entire document (i.e. all the by-laws) will be consistent - it is possible that by changing By-law #4 that the amended verision will either make by-law #6 useless or be in conflict with #6.
  10. I am currently serving as the Parliamentarian for our Student Assemby, and we recently came upon a discrepency on the vote for our Appropriation Committee Reports. To preface, our Appropriations committee recommends funding allocations to a other student groups on campus, and therefore they make a recommendation on the amount of money that is allocated through a resolution during their report. Since we are adopting the report, and therefore taking on the actions of the resolution, I wanted to know what the vote (majority vs two-thirds) would be to amend the recommended amount? While reading through RONR, I couldn't find a distinct difference than from a normal resolution. When talking with the President of the Assembly, she stated that the motion went against a recommendation of the committee. I was confused because you can't necessarily reject a committee report, but i did not know if you could object to considering a recommendation/resolution, which is where the two-thirds vote would come into play. Currently, there is no stipulation in either our Charter, Bylaws, Standing or Special Rules that state any vote, but I would like to get some clarification so that I can formalize it in our Standing Rules, which will help resolve this discrepency for years to come. - Aaron -
  11. Guest

    Amendment a Motion

    We had a motion come up for vote and it was a tie because one member was out. We held another meeting with all members present. The motion was moved on and seconded then discussion ensued. Many ideas were put forth. The president called a vote even though discussion was not done. The motion did not pass. A member started to say she wished to amend the motion and the president interrupted and said I move to adjourn. Nobody seconded it or voted on it. The members. who wanted the motion to carry, including the superintendent got up and left. The members that voted no wanted to continue discussing to come up with a solution. First off, was the member who wanted to amend the motion after the vote in the right...could she do that? Second, was this meeting really adjourned?
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