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  1. Our Board does not have term limits. We are re-writing the bylaws, and plan to include term limits. Will the new term limits rule apply only from the time the new bylaws are adopted, or will it take into consideration terms served before the term limits rule is enacted, and be retroactive? Thanks, Yoram
  2. This was posted before, but with too many details, and the results, no surprise, were tangled. Apologies. Here it is again, stripped down and simplified. To guide us in the future. Assume: A grantee organization asked for another ,annual grant, $80,000 as they got last year. A trustee submitted a motion , on time and in writing, saying: "I move to again fund the grant request, as presented, $ 80,000, and also the customary 10% contingency of $ 8,000. .. An $88,000 grant for 2020." A discussion ensued: There was a suggestion to cut down to $50,000
  3. We are an association of journalists. Our Bylaws detail how members should renew their active status, annually, by submitting proof of current published work ("clippings"). The bylaw says: ..".Submit six original clippings...from the preceding twelve months (July 1 through June 30)". A proposed change is to add the following language, not by going through the mandated bylaw change procedure, but by a simple motion: ..."and must be based on...press conferences ... occurring during the period starting January 1st prior to the qualifying fisca
  4. Wow. I have been reading some of the discussions concerning bylaw changes. They are quite extensive. Here's my question. Our Post bylaws state we are to review and make changes to our bylaws annually in June. We have our elections in May, and our Department has its convention and elections in June. The Commander and some of our members agree that we need to change the annual review in our bylaws to something more manageable. I believe the bylaws should be reviewed as often as necessary or when numerous changes need to be made, and not wait for the annual requirement. There is too much going on
  5. I have a situation where our bylaws require that a bylaw amendment requires that the board members be given 24 hours advance notice of the amendment prior to taking action on the issue, can the board vote set aside the 24 hour requirement?
  6. A BYLAW CHANGE - AMENDMENT WAS PRESENTED FOR A FIRST READING. For the second reading, the author introduced some changes in the text. How do we handle it? Acceptable? Or does it becomes a (new) first reading? Or? Thanks.
  7. OUR organization holds lectures, seminars,meetings etc. In order to motivate members to show up and participate, we moved and resolved that members who do not attend a certain number of such events each year, will not be eligible to work for the organization and get paid. So far so good, but: The e.g. after '" no member may be employed (PAID) by the association in any capacity" enumerated: "(Officer, committee member, ..writing for the website" etc.)" Here is the problem: Our bylaws list the four officers, and describes their duties and compensation.. Does t
  8. Our organization is comprised of a few hundred members, which are further be broken down into three distinct groups. Our board is comprised of five members. One board member is elected by one group of members, another board member is elected by the second group of members, and the three other board members are elected by third, and largest, group of members. There is by-law change proposal that has been read at the first of two required meetings. The proposal is to allow the largest subsection of our organization to have a vote in electing one of the other subsection's board member. However,
  9. A motion that was voted on and passed at our Town Meeting last year was insufficiently broad to cover the scope of work intended. The work has already gone out for bonding. Our bond counsel recommends that we amend the article from the previous (adjourned) Town Meeting to broaden the scope. As Moderator of the town I ruled that an article or motion from a previous adjourned meeting cannot be amended. I'd like to ask the forum about this issue.
  10. Guest

    amendments to bylaws

    A motion was made at a meeting of the entire assembly to amend the bylaws and passed. Later it was discovered that the bylaws state that any amendment must be discussed and voted on by the executive board and due notice (10 days) be given before the assembly meeting before an amendment can be voted on. Was the amendment proper and does it stand?
  11. I find myself as the unexpected board member and treasurer of a tax exempt organization (livestock breed association). The previous treasurer quit after being harangued constantly by a member about his not producing "monthly warrant reports" . In the CB&L, the treasurer's duties are enumerated and one section states: "The Treasurer shall make (at a minimum) a quarterly Profit & Loss Statement, Statement of Cash Flow, and Trial Balances to the Board of Directors. These reports shall be available to Association members." Other duties include submitting an annual budget, annual
  12. Hello all, I work at a university that has shared governance with 5 constituent groups. We recently added two groups with constituent status. Previously in the by-laws of one of the groups, it stated all three groups who were originally involved in monthly meetings with the chancellor. We were wondering if it would be in accordance to Robert's Rules to not list every group, but instead say something more vague so that we do not have to amend every time a new group is added. Thank you in advance!
  13. Guest

    Amending By-Laws

    Our organization recently adopted Robert's Rules to replace Cushing's Manual of Parliamentary Practice. The existing language within our by-laws to vote on amendments calls for a majority vote, which is less than the 2/3 requirement called for under Robert's Rules. I have included the relevant language below. "Any amendment to these by-laws may be proposed at any regular meeting to be adopted by a majority vote of regular members at the following regular meeting, provided the members receive written notice of such amendments at least five (5) days in advance." Does an organization
  14. I am slightly confused with the applicability wording of the motion to commit on pages 169-170. Were an amendment or series of amendments pending on a main motion that is referred to a committee, would the amendments accompany the main motion to the committee and therefore be acted upon prior to voting on the main motion after the committee rises and reports? I would interpret the answer to both parts to be yes, though I find that the italicized part of my question is slightly unclear based on the wording.
  15. Guest

    Editorial Amendment

    Our Homeowner Association is doing an editorial amendment to our Bylaws. My questions: Do we present this as an amendment to the assembly to vote? Under Resolution, our board of directors has the authority to correct article and section designations and make other technical conforming changes. Can this editorial amendment be fixed using Resolution? Current Bylaws: Section 3. Annual Fees Park Maintenance Fee Annual fee of fifty dollars ($50.00) shall be paid to the treasurer by December 31. The fee will be used to maintain playground, park fence, lawn mowing and snow removal. The fee will b
  16. The bylaws of our organization state that the bylaws may be amended by a 2/3 vote of the members in good standing, provided that the proposed amendment shall have been read at the previous regular meeting of membership. In June, the Bylaws Committee presented an amendment that would alter the nominating process for the selection of officers, including President, by changing the makeup of who was eligible for the Nominating Committee. During the discussion, one member significantly amended the proposed amendment, by adding a long paragraph about the selection of alternates for the Nominating
  17. Our bylaws changes have been given notice to our members and we are to vote on them in the upcoming convention. Problem is one of the amendments is to delete a section of the bylaws. If someone doesn't want it deleted just reworded,how would they state the amendment to amend the amendment deleting the section?. Robert's rule is difficult to understand on that subject. It states that notice has to be given immediately- that is impossible because all the membership does not attend the convention and our bylaws state that 30 days notice must be given?? Karen
  18. This is a conjectural question. Motions were forwarded to the Resolutions Committee prior to a convention. The bylaws state the committee must report all resolutions to the delegates for action. The Resolutions Committee has only the power to put resolutions in proper form, eliminate duplication where similar resolutions are offered, and ensure that all resolutions relating to a specific subject will be offered in a logical sequence. When reporting, the Chair of the Resolutions Committee reports the first resolution as an amendment by the Resolutions Committee. The presiding Chair rejects
  19. I am a member of an organization that meets annualy to handle business and to discuss changes to our governing documents (constitution, by laws, etc). The proposed legislative changes are printed in booklet form and distributed to the members (delegates) prior to the meeting for review and discussion. These proposed amendments are submitted by a specific deadline, reviewed and published ahead of time. This year, there were two different amendments for the exact same article (article: section: paragraph) proposed and published in the booklet. Both proposed amendments were voted on by the memb
  20. Guest

    3 Forms of Amendment

    I received a question asking for the three forms of an amendment. Are they 1) Add 2) Insert and Strike Out 3) Substitue
  21. Guest

    redoing an amendment

    If an amendment (by law) is passed by the executive board and then presented to the general meeting and the wording is questioned and it has to be rewritten, is the amendment still accepted? Would you have to rewrite and then present the new writing to the board and then revote?
  22. We have the following in our Bylaws: The process is a member can submit an amendment to the bylaw which is read at the first meeting with no vote taken. It is then posted prior to the meeting. At the second meeting the bylaw is read again. In the specific incident the bylaw when submitted was also signed by two members. After the 2nd reading a member of the Bylaws committee makes a recommendation and then makes a motion. Is the submission and reading of the bylaw amendment considered a motion? Can the Bylaws committee person make their motion? Can the vote on the bylaw amendment b
  23. City Code requires 3 readings, one at each of 3 consecutive meetings, and also states that latest edition of "Robert's Rules" will be used when item of contention is not specifically addressed in state statutes or City Code, which neither addresses in below case: Scenario: Some believe that anytime AFTER the first reading, but before the third reading, any verbiage within the ordinance or attachments to the ordinance (in this case a budget ordinance, adding and deleting items and changing amounts) can be switched out/changed without a formal amendment. Can you point me to where "Robert's"
  24. The church I serve is rewriting its constitution. In the new model, it will state that the only member of the church staff who will be on the governing Board of Elders will be the Senior Pastor. However, the church has an Associate Pastor who was hired to also be a member of the board. So, we want him to be an exception for as long as he’s a member of the Church Staff. The question is…how do we handle this? As I see it, there might be a number of options: 1. Insert a sentence into the main part of the constitution that states that the Associate Pastor shall also be a member of the Board o
  25. Can a person who has lost their right to vote on matters still make a motion. It was brought to my attention that a person making a motion has to vote in the affirmative but if they can't vote would they still be allowed to bring up a motion for consideration?
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