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  1. Hello, I am seeking guidance on a question related to Bylaw Amendments. Can an amendment be changed the day the members vote? Example: Member A: Submits an Amendment to change quorum to 2/3 Member B: Request to amend to 1/3. Would that be okay to do or are the members supposed to vote on original submissions only? Can you please reference any page numbers so I can read as well? Thank you for your help!
  2. Our bylaws state, “Voting by proxy and/or absentee ballot is prohibited.” And— “ARTICLE XV: AMENDMENTS These PTA bylaws may be amended by a two-thirds (%) vote of the members present and voting, a quorum having been met, at any general membership meeting, provided that these requirements have been complied with” Can the executive board and membership vote on bylaws amendments via email?
  3. I would like to thank you in advance for any answers you may provide. In an Assembly, whose bylaws generally do not conflict with the procedures in Robert's Rules, when is a member considered to have exercised his right to make a speech before the Assembly? Does the member's first opportunity to speak expire as soon as the member is recognized? Or does it actually expire when the member enters debate? Suppose that a member rises, is recognized, and only states a subsidiary motion (such as a motion to amend), does that count as a speech? Suppose a member speaks on the topic of the ma
  4. I'm on the board of a non profit with bylaws that don't address the process for amending them. There's an immediate to amend one of the bylaws within the next 12 days. It's my understanding that if we have an isolated bylaw change we can handle it as we would a motion to" Amend Something Previously Adopted." Since timing is critical and there isn't time to send a notice it would take a 2/3rd vote to pass the change. I expect push back and wanted validation on this plan.
  5. How much notice is required for making an amendment during a convention that takes place one a year? How about for significant changes? Is notice to the Executive Board / Constitution Committee sufficient? What about notice to chief delegates? When would it be reasonable / latest time to have the organization distribute the amendment to members?
  6. I am Chair of an organization that follows Robert's. Our membership is restricted to a certain group of people, though these requirements are under scrutiny. Our by-laws lay out the process for amending the by-laws, but they do not specifically bar non-members from proposing an amendment. I can't find anything in Robert's that says a non-member can not make a motion or amendment. It appears to be left up to each organization. Does anyone has a clear answer on this? Thank you!
  7. Our faculty charter & bylaws allow the Faculty Advisory Committee (FAC) to recommend charter/bylaw amendments to be ratified (or not) by the faculty as a whole. The charter and bylaws do not specify whether or not proposed amendments must be submitted for ratification individually, or if proposed amendments could be submitted for ratification as a "slate" to be voted up or down in its entirety. I'm new in the Parliamentarian position, and I need help... I am given to understand that the FAC would prefer to recommend a slate of amendments rather than individual amendments. It seems
  8. I am a 'member' of a fraternal 501c3, formed in 1960, there are no signed, dated, sealed bylaws in existence. The document they use is undated, unsigned, multi font, with no page numbers. The process for amendments in that document is: "ARTICLE X - AMENDMENTS TO BYLAWS; SECTION 1. Amendment Process. Alterations or amendments to, or the repeal of the existing By-Laws or the adoption of new By-Laws may be considered at any Annual or Special Meeting of the Members of the Foundation and become effective if two-thirds (2/3) of the Members at such meeting, either present in person or represented by
  9. I am the Secretary of a Board that received proposed amendments to the Bylaws. The President claims that a member submitted the proposed changes to him and that due to the Bylaws, he had the right to send out the proposed changes by email ahead of the Business Meeting. When he sent out the proposed changes, there was no indication of which member proposed the changes. According to our bylaws, "new Bylaws may be adopted by the affirmative vote of a majority of the Association. Proposed changes shall be posted to the Association's website and delivered via email to members at least ten business
  10. Guest

    Voting Rights

    I was a new member of our (volunteer) club board October last year, who was present when the secretary (& Constitution committee chair) passed (but not unanimously) a motion to present a vast number of Constitution changes at our club’s next general meeting. At that general meeting I challenged the singular motion (all 37 changes had been bundled together) and I proposed an amendment to the main motion? I was advised that I was ‘out of order’, even though I correctly followed RONR timing to speak & submit my amendment, and was seconded from the floor. When I asked why I was ‘
  11. I attended a meeting where the President during his report asked the assembly what he could do to help members feel more a part of the club. Discussion related to communication issues followed. A member made a motion to clarify that the Board of Directors be a body authorized to make recommendations to the membership rather than be sole decision makers. Discussion followed. I offered an amendment to the motion to add clarification that powers of authority be clarified between "matters of daily operations" and "matters related to the direction and mission" of the club I was told that only the m
  12. During a recent club meeting, discussion ensued about the need to update our ByLaws. A committee was appointed by members volunteering via email from our Board president, I was appointed to Chair this committee. Our Board has one particular member who steers Board involvement, decisions, and activities by manipulation. I want to ensure that I can chair this committee through its assignment without interference from outside parties. Am I proposing to communicate a schedule outlining the process by which the committee with manage this task-- Section by Section. I am proposing a "Member Inp
  13. Once a motion has been passed, can it be amended, "friendly" or otherwise? Our group conscious states that once a motion has been adopted it can not be revisited for 6 months. One of our members says we can make a friendly amendment if we ask the person who made the motion, even if it has been voted upon and passed.
  14. As a labor organization within a company, we conduct all our business through an assembly process. Our contract is our Handbook, which is based on the guidelines of our parent organization. To keep our contracts up to date a Handbook Committee is a standing committee. To prevent a Handbook Committee from bottling up motions to change the contract, the Handbook Committee may not stop a motion to change the Handbook from coming to our Executive Committee. The Executive Committee then sends it to our Assembly, which, in turn, sends it to the corporation’s Board. Over the past two years the H
  15. I am a member of an organization that meets annualy to handle business and to discuss changes to our governing documents (constitution, by laws, etc). The proposed legislative changes are printed in booklet form and distributed to the members (delegates) prior to the meeting for review and discussion. These proposed amendments are submitted by a specific deadline, reviewed and published ahead of time. This year, there were two different amendments for the exact same article (article: section: paragraph) proposed and published in the booklet. Both proposed amendments were voted on by the memb
  16. Our association is in a situation in which our bylaws need to be amended, in order to be in compliance with a higher authority. Our bylaws require 2/3 vote of the assembly for amendment. The bylaws ALSO require 10 days advance notice by publication of the proposed amendments, before taking a vote. However, our cycle of regular meetings has ended, and an emergency assembly meeting will be needed. It was suggested that a motion could be taken from the floor, to adopt the amendments, and voted on at that meeting, and that this "right" of the assembly supersedes the waiting period outlined in the
  17. Guest

    standing rules

    Can you amend standing rules?
  18. Members are required to sign in at each meeting. Some members were in attendance, but didn't sign in. At the next meeting one of those members requested that the minutes be amended to reflect their attendance. Should this be done?
  19. Hi! My question is related with our organization’s article for amendments. The articles are as follows: “ ARTICLE XII AMENDMENTS Section 1. Standing Rules or any provision thereof, may be amended or repealed by a three-fourth (3/4) majority vote of the members present at the annual stated meeting. Section 2. This decision to amend or repeal the Standing Rules or any provision thereof shall be turned to the Executive Committee for study and the EC shall report the result of the study to the Body for the final approval. Section 3. The decision shall not take effect until ratifi
  20. At the upcomig 9/20 owner meeting, I will have 14 bylaws amendments on the agenda. 8 of these will be paragraph substitutions (I used the words "strike out and insert" because I didn't know better at the time). 6 will be paragraph insertions. Robert, pages 142 and 144 describes the ways the chair can read the substitution amendments: 3 step, 1 step and 4 step. The chair would be politically motivated to use the 4 step method or at least the 3 step method to drag things out, so that the owners will get bored and walk out. Question 1: Is there any way that I can force the chair to use the 1
  21. When proposed Constitutional Amendments are brought before the Delegation do said amendments need to have the author's name attached to them?
  22. An amendment to our bylaws was correctly submitted at the February meeting to be voted on at the March meeting. If I want to amend the amendment at the March meeting, does that require just a majority vote to amend and then a 2/3 vote on the amended amendment? Thanks, Mary
  23. Happy (belated) New Year! Our Board of Directors has adopted a resolution "provisionally" amending the bylaws "pending legal advice as to clarification of the wording." There is nothing in the existing bylaws that allows for such a measure. Does this signify anything other than acceptance in principle?
  24. Our organization will be considering a revision to its bylaws. The proposal will be considered by sections pursuant to Section 28 of RONR. If an amendment is proposed to one of the sections that includes some minor changes to other sections, should it be deferred to the end, regardless of how minor the changes to the other sections are? In other words, must an amendment apply only to the section under consideration?
  25. Guest

    Amendment to minutes

    A time and date of an upcoming sub-committee meeting was recorded in the minutes. The time/date was subsequently changed at a later date. When it came to approving the minutes, a motion to amend the time/date was made. There was discourse between members as to whether an amendment was needed as the minutes correctly reflected what was known and stated at the time of the original meeting. Should the correction be made or not, and the Robert's Rules of Order addresses this issue? I couldn't find any reference.
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