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What is the proper way to call an executive session? Who calls it? Should (ALL) elected and appointed members be notified? or should only the partied involved receive the invite? In addition to the above questions, we have several members that have been appointed and not elected. One of these appointed positions being Secretary. Although this is an executive position would this person that was appointed be included on the Executive session invite, or should the Asst. Secretary have the invite since that position was elected? I know a doozy, Thanks in advance for all your help!
I am a new president of a non-profit organization. I have been a member for over 10 years. Our by-laws require us to elect a president, VP, Secretary, treasurer, and 3 trustees. Trustees serve 3 year staggering terms, all others one year terms. In the description of their duties, it clearly states that trustees will audit the treasurer's reports and all accounts quarterly. All chairpersons will submit budgets to be reviewed by the executive committee and accepted by the whole association. We have only 2 accounts - checking and savings. All expenditures must be approved by the association and all checks must be double signed. Last year, a "finance committee" was appointed - not sure by whom. They added to our by laws that this committee shall also perform quarterly audits, review budgets, and assist with getting bids. I believe this is not needed. We ELECT officers and trustees to perform this duty. I am receiving pressure to enact this finance committee. Is there a rule that governs appointment of finance committees? Do I have to appoint the same members as last year or can I as president appoint my own? Can I appoint my current trustees? Thank you CK
Guest posted a topic in General DiscussionHello, Recently I've been faced with an issue in my Student Association with regard to how to remove a member of a constitutionally supported standing committee (e.g. our Constitution required this committee to exist). I myself am the subject in question. After an in depth review of our bylaws, the only statute that exists with regard to removal states that the "appointing office" may remove the member at their discretion. My question is: I was recommended for this appointment by the Speaker of the Assembly, pending the approval of the Representative body. Would that then mean that the "appointing office" would be the Representative body? Also, if I understand RONR correctly, the proper way to remove someone previously appointed to a position would be to make a motion to "rescind" or "amend something previously adopted" toward that person's appointment? The reasoning behind this is that the current chair of the committee sent a memo to myself informing me of my immediate removal from the committee. He cited no precedent or statute in his memo and is basing this off of his sole feelings. I take my role on this committee very seriously and would like to remain on it. I'm trying to find a way to stop this from happening! I would appreciate any help you can offer, thank you!!!