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Hello looking for guidance here. There is a convention committee (created by the Bylaws) that allows for members and alternates to be designated by different bodies. Can one be both an appointee of one body and an alternate for another? Example: Organization A appoints Ms. Smith as its alternate and appoints 5 primary appointees. Organization B appoints Ms. Smith as its primary appointee and Ms. Jones as its alternate. If any one of Organization A's primary appointees do not attend a meeting, may Ms. Smith substitute in as an alternate and then Ms. Jones is the primary for Organization B. Or does Ms. Smith have to decide which she is for the whole existence of the committee? The rules and bylaws for both Organizations are silent on this situation (well on this precise one - it does mention alternates).
I am on the executive board of a small nonprofit organization - we have a total membership of about 100 members. There are 7 members of the executive board and they are all elected by the members for 2 year terms. The bylaws state that the president of the organization will appoint all committee chairs, but doesn't go into any further detail regarding committee chairs/appointments/removal of chairs/etc and does not detail how the committee chair puts the actual committee together (many of our committee chairs actually just operate as a committee of one to do the work, others recruit other members to work with them on the committee) A few questions about Committee Chairs: 1. Do Committee Chair appointments by the President need to be recorded anywhere or motioned and voted by the chapter and/or executive board? 2. Once a Committee Chair is appointed, can the Chair be removed by the President at will (the bylaws do not state that the committee chair serves at will, just that they are appointed by the President)? Or is a vote of the executive board or total membership required? For instance, if the President decides he/she wants to remove that Committee Chair and appoint someone else? 3. May a Committee Chair select the members of her own committee whoever he/she likes? Or how do members become part of a committee? Must the membership vote to approve the members of a committee? 4. May the President tell a Committee Chair that a specific member cannot be on the committee? We had an issue where the Committee Chair who was appointed wanted a new member to be on the committee, but the President said - no, that person is too new, they can't serve on your committee. Does the President have that power to micromanage the Committee Chair and then threaten to remove them and appoint someone else, if the Chair doesn't do what they want? Thanks!