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Found 18 results

  1. Guest

    Ballot Voting

    I have a question about illegal ballots. Recently, our church voted on deacons. We had 3 needing to be replaced because their term limit was up. Voting was done on paper ballots with 5 names listed on the ballot. The ballot stated "Please vote by circling the three (3) men you wish to vote for." The three with the most votes were elected. There was 1 ballot that was blank. It was thrown out. Another had all 5 circled. It was thrown out. We had several ballots that had only 2 circled or 1 circled. That's where my question is centered and where I have been searching for an answer with no luck. Should those ballots be counted as illegal and not counted at all or is that a privilege of the voter to vote for only who he wants to vote for? In my opinion, especially in the case of deacons, if you only think two of the candidates are qualified to serve in that capacity, you shouldn't have to vote for 3, but your votes for the other 2 should be counted. Others in our church say that throws off the election and gives a candidate an advantage and if they don't vote for the 3 as requested, their ballot should be thrown out. Our current Bylaws do not state anything about this. As we are currently working to revise our Bylaws, I need a ruling on this, and the reason to back it up. Any help would be appreciated.
  2. If I understand correctly, a written ballot form prepared in advance of a meeting to elect directors need only include (for each office) the names of all qualified nominees, a place for write-ins, and a way to vote "for". It is proper for the ballot also to include statements that show partiality in some way, e.g., "The above nominees have been vetted by the Board Development Committee, whereas those below have not."? Note: vetting by the committee is not a qualification for office. Or, does the ballot design need to impartial, listing nominees alphabetically, for example, or in the order in which they were nominated? What are the standards, if any, for the proper design of an election ballot form?
  3. Guest

    Voting by Ballot

    I'm in a debate over this provision in our bylaws that our president is trying to apply to voting on a change to our by laws: "Nominations for elected officials will be made at the October regular business meeting. Additional nominations may be made at the November regular business meeting, after which members will vote for positions to be assumed on January 1 of the following year. Absentee Ballots must be submitted to President not later than 24 hours prior to the election. Such ballots must be in a sealed envelope with the Member's signature across the sea\. The ballot will be opened at the time of the ballot collection at the meeting and added in with the ballots cast by the Regular Members present." To me this is limited to voting in an election. Would welcome your opinions
  4. Nominations for the nominating committee have already been taken from the floor and the slate finalized. But since then, a few nominees withdrew, and now there are less people on the ballot than the number required for the committee's composition, as required in the bylaws. Do we ask for additional nominations from the floor on the day of voting, or will the president appoint the additional person?
  5. Our organization's requires written ballots be mailed to all members for the election of officers and directors and for bylaw changes. The bylaw reads: " 9.2 - ELECTION MEETING - The election of Complex officers and directors shall be conducted by mailed or delivered ballot received by the second Tuesday in September in odd-numbered years. Ballots will be collected by the Treasurer and checked against the current membership list. The President will appoint three members at large to count the ballots and the results will be tabulated by the Secretary and announced to the membership when completed." In the past ballots were sent to each member and an envelope was included so that the ballot could be returned by mail. On the back of the return envelope the member's name was printed. When the envelope with the ballot was returned, the name was checked against the membership list and, if valid, the envelope was held for counting. At the next meeting a group of three people took the envelopes, opened them, removed the ballots and put them in a pile. The envelopes were discarded. The three people would then split the pile of ballots and count the votes. This system worked very well. I just received my ballot for this year's election and bylaw changes. The names of the nominees are listed and next to them it says: "For" and "Against". I do not believe that this is appropriate. Secondly, Directly under the list of nominees and before the proposed bylaw changes, the ballot "asks" that the member's put their name so that membership can be verified. Anyone counting the ballot will then be able to see from whom the ballot came. There is no secrecy. Thirdly, there is no envelope to return the ballot as there always has been in the past. I talked to the Treasurer who sent out the ballots and he said that "he didn't care if this the right way to do the balloting." He is not running again for office. The bylaws of our organization require that Robert's Rules of Order be followed unless otherwise stated in the bylaws. I believe that this election process and balloting is not in accordance with RRNO. I would appreciate any info, comments and/or advise. Thank you, Elaine Tabacinski
  6. According to our society constitution, However, we have an upcoming balloted vote, which, for various reasons, the four holders of these positions are prohibited from voting on. Assume eight members of the committee are present (the two required + six others), and there are six votes. Does a quorum exist? Assume six members of the committee are present (the two required + four others), and there are four votes. Does a quorum exist? Thanks, Brian
  7. Guest

    Ballot and voting

    If there are six (6) candidates on the ballot and there are only five (5) positions. My question are you required to vote for five (5)candidates or can you just vote for one (1) or two (2) etc. Are we required to vote for five (5)
  8. Guest

    Mail/Email ballots

    Is there a minum number of days that we must give committee members to return their chair/vice chair election ballots that were sent to them by either US mail or email? There is nothing in our bylaws that addresses this issue. Thank you!
  9. Our HOA is having the annual meeting and sent out the required meeting notice with a proxy form, a ballot form, bios of all candidates who wanted to be on the nominee slate for the open BOD positions. Several weeks after the forms were sent out, 3 nominees rescinded their names for 3 of the 4 open the positions. Subsequently, 1 of those individuals changed their mind and said 'put me back on the nominee slate'. To complicate the scenario, a small group of members within the HOA have filed a lawsuit against the HOA members/BOD. One (of many) points of contention within the HOA has been the use of proxies and ballots for voting. It seems likely the 'nominee confusion' is an attempt to have nominations from the floor occur. The small group of disgruntled HOA members do not like the current board members, nor the current by-laws, nor many aspects of Roberts Rules of Order, nor several sections of NC Statutes and Codes - 47F North Carolina Planned Community Act. It's been a very contentious few years and the lawsuit is not resolved. The question is, how can any of the submitted proxy and/or ballot forms be used if the candidates to be considered for the open BOD positions have changed so frequently? Any suggestions?
  10. We have just found out that the President and his wife who is also the treasurer and running for office too has sent out absentee ballots with a card inclosed telling the person to vote for him and those on his slate and not to incude the card in the ballot. Is this legal?? We were told the secretary was supposed to do that.
  11. Guest

    Election Help

    In our election we have a nominating slate. We allow for members to submit candidates from the floor 24 hours prior to the election. When we have more than one candidate for an office is there a certain order to place the names on a ballot? I can think of four different methods, maybe there is more: 1. Nom. Committe choice and then the other candidate. 2. Alphabetically by first name 3. Alphabetically by last name 4. By a random drawing. I am not sure it is covered. Thanks
  12. Guest

    Paper ballots

    Last year our organization voted to allow paper ballots "following Roberts Rules of Order". The membership at the time understood that to mean that we needed a 2/3 vote of the members present (members eligible to vote who were present) in order to go forward with the paper ballot. For a year we have followed this process. Now, a member who called for a paper ballot at the last meeting (he did not get 2/3 of the vote) is claiming that he only needed a majority vote for his request to carry. What is the proper proceedure for calling for a paper ballot? Thank you
  13. If the Board of Managers of a condo association indicates that it conducts the Annual Meeting under Robert's Rules, can the unit owners: 1. expect that they can abstain from voting for one or more of the 5 candidates on the ballot for Board membership and still have their ballots considered valid 2. expect that they can use write-in candidates to substitute for candidates printed on the ballot and still have their ballots considered valid [if it is concluded by the Forum that (1.) above is a By-Law issue] 3. request that the tellers be expanded from 2 (Manager and a Board selected second) to 3 (Manager and 2 randomly selected unit owners in attendance at the Annual Meeting).
  14. Our HOA sent illegal ballots by mail. the ballots were illegal because they dealt with changing bylaws and according to our bylaws we could only vote on changes via a face to face meeting or via proxies. what do we do with the illegal ballots? they are still in sealed envelopes. we would like to shred them and start all over again. can we do that?
  15. P. 418, line 33: "unless the voting body directs otherwise…": Would such "direction" (presumably a motion to destroy the ballots right away, or the like) require (only) a majority vote or, in the light of the sentences following which lay out a very clear rule as to what to do with the ballots after the election, require a 2/3 "suspend-the-rules" vote to adopt?
  16. Guest

    Structuring a ballot

    I work for a police department and the patrol personnal wanted to find out if the members were interested in changing their work schedule. A survey was conducted and 72% of the members said they wanted a change. A schedule committee was formed, of which I am a member, to do research on the types of schedules that would work for our department. The committee found two (2) options that would work, an 8.5 hour shift and a 12 hour shift. In contrast to most other departments, we don't work our shifts according to straight seniority...meaning the most senior officer doesn't get all the shifts he/she chooses but, we were looking to possibly change this. So, when we presented the two schedules to patrol for a vote, we structured the ballot like this: Option#1: 8.5 hr shift w/straight seniority Option#2: 8.5 hr shift w/current seniority Option#3: 12 hr shift w/straight seniority Option#4: 12 hr shift w/current seniority The two options with the highest totals will be put to a final election Each officer was allowed no more than two (2) selections. They could vote for only one or for two. We are a 32 member department and the results were as follows: #1: 10 votes #2: 8 votes #3: 23 votes #4: 12 votes two (2) blank votes (they were not counted) The following points of contention have developed in the committee and in patrol: The option of "No Change" was not included on the first ballot. Most of the committee members concluded since 72% of the members stated they wanted a change in the initial survey, the "No Change" option was off the table for any and all ballots The blank votes should have been counted If I read the rules correctly, this is not the case. So, the questions are: Should the "No Change" option be included and if so, is it counted as a blank? If the "No Change" option is NOT included, are those blank votes counted, regardless how many are received?
  17. Guest


    If a ballot has been sent out to homeowners can it be changed a day before the annual meeting of the homeowners. We have a ballot and received today from the management company of two additional names that were received via mail for proxy votes. There are two positions open but only one person is on the ballot. Does this cause confusion to the people that sent in their votes by proxy since they will not be attending the meeting? This is causing a lot of confusion.
  18. If the Bylaws of an organization call for an election by ballots and the Parliamentarian says they do not have to be used and takes a vote from the floor are the election results legal? The general membership does not know the rules about ballots, shouldn't the Parlimentarian? Can just anyone say they are a Parlimentarian?
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