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Found 14 results

  1. Our non-profit has modified and changed contents around in our rule book. Do we have to read the entire document in front of an open board meeting before we vote on it ??
  2. Improper voting procedures contrary to bylaws and statute allowed the President and Treasurer to remain in their positions for a decade. Bylaws state members elect directors and directors elect officers at 'the first board meeting after the annual membership meeting'. However, the membership has been voting for officers for a decade. The votes held by the developer kept these officers in their positions. A proper election of officers, in accordance with our docs and state statute, was conducted. The long time president was not reelected to her long time position, and she became a member at large. New Board members discovered that over the past decade our association lost thousands of dollars in dues/assessments due to the Treasurer allowing the developer to return to the "Developer Exception" rate of 1/5 the 'normal' rate on repossessed properties. The Developer Exception allows for the developer to pay 1/5 the 'normal' rate on "Unsold" properties. This practice carried the association's revenues below the revenues deemed viable for turnover ... in 2007! New Directors determined that a property cannot be repossessed if it is not 'sold' and demanded full assessments. The Treasurer refused to comply with the decisions of the board and our docs. The board wrote a letter requesting full assessment from the developer on repossessed properties. Proper/full assessments were paid for 2018 & 2019. A campaign of resistance, hostility and misinformation began. Two weeks ago, new directors received an email from the developer that stated we were removed from office. Yesterday we received a 'notice of a special meeting' for August 31, from the Treasurer. The Treasurer notes that the purpose of the special meeting is to recall the officers: President, Vice President and Secretary, and two members at large. See: Treasurer's 'Notice' below. The email is only addressed to 8 people. We wonder if the Treasurer sent a different letter to all the other landowners. Statute - 53-8-24: Officers can be removed 'by the board'. Docs state Officers can be removed by those who elected them. The Treasurer's notice informs that the 'special meeting' is also the 'annual membership meeting'. The BoD had approved a motion months ago, for the annual meeting to be held in October. The Treasurer notice cites 'approved' bylaws that are undated and unsigned, and were held in her home - out - of - state. They are not available for review. The chicanery is unfathomable. An attorney has been contacted. However, a meeting is required to approve the expense of an attorney. Time is now a critical factor. Guidance for proper notice and meeting 'type' is requested. Sincere appreciation for your time and attention. Tammy Treasurer's email 'notice': In accordance with the Bylaws, all approved versions, and other HOA Laws, the members are calling a special meeting in August. This meeting will serve as a General *redacted* Meeting. This notice is being sent out to inform the *landowners* that the meeting will be on August 31, 2019 at the *redacted* Community Center starting at 1:00 pm. This meeting will be for the recall of board members and election of new officers. If you are interested in running for an office please contact Eileen Simmons as soon as possible. Thank you for your time in this matter. If you have any further questions you can contact *redacted*.
  3. Guest

    Who can cancel meeting

    Our Alumni bylaws states our board must meet the second Wed of every other month. Our next meeting should be on the 12th of this month and our annual dinner is on Sept 22. One member of the exec. board suggested at a non board meeting where the president and I (VP) were present that we cancel this meeting because we have never had a meeting in the same month as the annual dinner. Our president indicated he was somewhat in favor of cancelling it. Does our president have the authority to cancel the meeting without a vote by the full board? Nothing in our bylaws addresses cancellation of meetings. I might add we are in the process of selecting a new Director and have two new faculty members. One, the VP of External Relations, will be directly over our new Alumni director and was in the meetinng. We will be working closely with the other one on fundraising. The VP has said she was looking forward to coming to this meeting to meet the board and introducing the other faculty member.
  4. Our group is having a difference of opinion about our bylaws language. Our Chair had not set a date for a required quarterly meeting and with several key issues having short deadlines, several members exercised the following section of the bylaws. "Special meetings of the Board of Directors may be called by the President, or must be called by the President at the request of three (3) members of the Board. The Corresponding Secretary must cause notification of all Board members of the Special Board Meeting by email or mail, not less than ten (10) days prior to the date of the special meeting. The meeting notice must include the time, place, and agenda of the meeting. No business other than the stated agenda of the official meeting notice may be acted upon at a special meeting. A majority of the Board of Directors must be present electronically or physically to conduct business at such special meetings." The letter to the Chair specified a date, time, and agenda and asked the Chair to determine a place. The Chair did not respond to this request directly but instead sent word through the Vice Chair that a regular board meeting would occur six days later and for only one hour with an agenda to be sent later. 1) Does the Chair have the power to refuse to acknowledge the petition or to determine the time, place, and agenda? The agenda items sent by the board members are items required in the bylaws that are not being carried out by the leadership. 2) Can the Chair prevent the group from meeting on the date set by the group? 3) If the Chair has the right to control the meeting and agenda, how does the rest of the board hold him/her accountable? Thanks for your help.
  5. We had our regularly scheduled board meeting last week. We had a quorum and we followed our agenda. A board member had an addition and was given the floor. During this time he addressed issues he has with the President/Chair. The president in return began to argue with him. No one stopped this, they finally got to a point they both felt done and the President moved on to the next addition. Before that addition was complete he gave a written resignation and left the building. The Vice President took over as Chair and finished the meeting. We have been told by our national organization that since no one went into executive session the meeting is null and void and the resignation doesn't stand. I would think that would be the boards decision. What are the steps for voiding a meeting? Are there certain rules for when that can be done?
  6. Hello, it is in our By-Laws that we follow Roberts Rules of Order. The scenarion: our Condo President invites all the condo owners to the Directors Board Meeting. Although the guests do not vote, some "guests" speak out and take as much time and prolong discussion even though they are not Board Members. One guest verbally attacked a Board Member and I feel this is not right. What are the rights and responsibilities of :"guests" at Board Meetings. Thanks for your help.
  7. I am a member of a Fraternal Organization incorporated in the State of Washington. My question for today concerns the minutes of meetings, specifically minutes of our Board of Trustees (regular and/or executive session). According to RONR 11 (p460, 6-7) “Records of the Secretary”, are specified to include reports from boards or committees; (p460, 13-17) “any member has a right to examine records including minutes of an executive session” however (p460, 17-20) states “same principle applies to records kept by boards and committees, these being accessible to members of the boards or committees but to no others” (further explained p487, 13-20). Page 460 lines 13-17 seem to be in conflict with lines 17-20 and page 487 lines 13-20. In our organization, the Secretary records and preserves minutes from all meetings (general membership and board as well as executive sessions of the board). As stated above we are incorporated in the State of Washington as a Fraternal Organization under the Revised Code of Washington (RCW) Title 24. RCW 24.03.135, “Required documents in the form of a record — Inspection — Copying” states: “24.03.135(5) Minutes of the proceedings of the members, if any, the board, and any minutes which may be maintained by committees of the board.” “The corporate records shall be open at any reasonable time to inspection by any member of more than three months standing or a representative of more than five percent of the membership”.Question 1 – Can you explain what appears as a conflict in RONR pages 460 and 487? Question 2 – Not-withstanding the description in RONR concerning availability of records to members of the organization, would not the laws of the State of Washington (RCW) preside over RONR and/or our bylaws where they are silent on the subject? Thank you
  8. Can any member request a board meeting prior to our regular monthly meeting? And if the President states at one point the board agrees to meet with different expectations than you requested, then turns around in her next response to state "we don't want the change" (meaning the board members-without asking the board) and denies the meeting, is there a discipline issue as a President?
  9. Our HOA Board of Directors meet for a regular BOD meeting once a month. There is a Membership Meeting once at year. During a Board Meeting must every member, general membership - non voting, be allowed to speak on every topic? Meetings go on for 3-4 hours and often the Board itself is not able to get to all the topics they need to. Our prior attorney stated that Points of Order can only be brought up by the BOD members at a Board meeting and this has improved the situation somewhat. She also said that the Chair may open the floor to the general membership for comments and then restrict the discussion to only the Board. In RONR it is hard to distinguish between the members - de facto audience at a meeting and the actual Board who make the decisions.
  10. An agenda item (Approval of Board Agenda) was briefly discussed during the board meeting. The Chair asked if there were any abstentions. The Board replied no. No motion or vote was entertained to approve the baord agenda. Should the minutes be noted to reflect the oversight and have it address at the next Board meeting?
  11. Hello, i understood from other forum links (I tried to find the forum), that there is three ways to have "valid" regular board meetings are a ) specified in bylaws b ) calling board meeting procedure specified in bylaws c ) by resolution(s) which could be recorded in the minutes, fixing next board meeting or next several board meetings. is my understanding on validation of calling a board meeting correct? R ps this is spawn from strange motion/compound motion thread.
  12. I am the Council on Finance Chair and I can't attend the upcoming Board of Directors meeting. At the Council meeting we will be discussing a topic, I feel, is important information to the Board. My Vice Chair (Council on Finance, Vice Chair) is very knowledgeable of the information and I would like for her to attend the Board meeting in my absence to answer any questions that may come up. I realize the Vice Chair can not vote but can she attend the Board meeting in my place? And where does it state this in the "Robert's Rules of Order" 11th edition?
  13. During a regular meeting a question and answer session is on the agenda. What types of questions can the public ask at that point? Do they have to relate to something on the meeting's agenda or can they be about other specific issues dealt with at a previous meeting?
  14. I recently attended a local school board meeting. It is a public meeting. The meeting was called to order and all went fine. When it was time for executive session they 7 board members had the 50+ members of the public removed from the board room to the hallway while they ate pizza and spend over an hour in executive session. Once the session was complete patrons were allowed to come back in. My question is that if the meeting is called or order..and it is an open meeting, can they close the meeting and make the people leave the room or should they have to leave? Thanks,
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