Jump to content
The Official RONR Q & A Forums

Search the Community

Showing results for tags 'board'.

  • Search By Tags

    Type tags separated by commas.
  • Search By Author

Content Type


Forums

  • RONR Message Board – Robert’s Rules of Order Newly Revised
    • General Discussion
    • Advanced Discussion
    • The Robert’s Rules Website
  • About the Message Board
    • Questions or Comments about the Message Board
  • Archive
    • Archived Discussions (2010)

Calendars

  • Community Calendar

Find results in...

Find results that contain...


Date Created

  • Start

    End


Last Updated

  • Start

    End


Filter by number of...

Joined

  • Start

    End


Group


Location:


Interests

Found 17 results

  1. I belong to a small nonprofit club. If some members do not agree with a decision made by the board, what is the correct action to take - if any? Am I correctly interpreting Robert's Rules if I tell my fellow discontented members that we need to give a notice to the club that we plan on asking for the decision to be rescinded? I was reading that if notice is not given, then the new motion has to be approved by 2/3 or the majority of the entire membership? If so, how do you know whether the approval has to come from 2/3 or majority? Or is there no recourse? I looked the bylaws and they state that the Board is given authority to manage the club's affairs and they shall adopt policies as they deem necessary, so I don't think the decision they made was outside their scope of power. I'm trying to figure out if we have anything we can do to overturn the decision - also how to do it the correct way.
  2. Our 55+ community HOA board is without a secretary. Board officers for this year were elected in January but we had no candidate for secretary. How long can we go without electing a Secretary?
  3. Can board members going into executive session vote to exclude one of their own members if that person is perceived to be a potential confidentiality risk?
  4. Currently the club I belong a few of the board members are proposing amendments to the bylaws that take away all membership voting rights contained in our bylaws, leaving all decisions in the boards hands alone. Also proposed are extending unlimited board (officers/directors) terms at their discretion and taking out the provisions of informing the membership of meetings/agenda. Currently, even though our bylaws state they must provide time/date, agenda and post minutes of meetings, they provide us none of these items. It is my understanding, that this goes against parliamentary rules in general. In addition, I believe I read in RONR somewhere (cannot find it now) that an exception to majority rule was that 2/3 vote from the membership is required for any bylaw change that takes away members rights. Is this true? Is it 2/3 of the quorum required or total voting membership? I also believe, I read in RONR that people (our board) "should" refrain on voting on these changes because they are self serving. Can anyone help us to prevent this by furnishing proper citations and proper procedure from RONR to strengthen our arguments against this? We are at a loss as to how to proceed to do this to keep our rights as voting members. 2 of our current board members are against these changes and furnished some of our members copies. These board members told us they are going to sneak the required notification of bylaw changes before the annual meeting by posting a link to the changes buried in an article in our newsletter in an attempt to get a lower turn out for the annual meeting of uninformed people. Did I mention that the bylaws committee is only comprised of 2 board members? HELP!
  5. Hello, my question is about HOA Board of Directors vote. Our association follows Illinois Condominium Act., Declaration, By-laws, Board Rule Book. Association is registered as Non-profit corporation. (1) Our Board members with no membership approval voted to allow the President (board member) to work as property manager assistant for compensation. (Our By-laws: ........Members of the Board shall receive no compensation for their services, unless expressly allowed by the Board at the direction of the voting members having two-thirds (2/3) of the total votes....) Property Manager whom pushed for her becoming his assistant argues that such is allowed by Robert’s Rules and we should read it. We never used or heard of Robert’s rules. Lately our Property Manager points to it frequently but never explains. I was unable to find anything in Robert’s rules regarding this matter. (2) Based on our By-laws most membership believes the President is not allowed to work for compensation and furthermore that elected Board members committed fraud by changing the rule in the favor of another elected official. (3) Also, some members are questioning if the President lost or gave up her position on the Board by accepting the job within the association. Thank you for your time.
  6. Is it proper and is it really allowed to cancel a scheduled board meeting 2 days before the board meeting because 3 people cannot attend, even though more than needed for a quorum can attend?
  7. I am a member of a newer board (operating less than three years) We want to make sure that we are conducting business properly. I have to questions: 1.) If a committee is planning an event, do they compile a working document (preliminary proposal and preliminary budget) and get board approval to continue working on that event under the scope of that? Or/ does each item the committee is working on need to be brought before the board individually for a vote? (ex: event theme, decorations, food/beverages) With a preliminary budget in place can the committee make choices and purchases within the spending approved in the preliminary budget, knowing that the budget can be amended by board vote? 2.) If a motion was made and seconded, but there is conflict with how the motion was written by two of the board members, can the motion be withdrawn (if it has already been seconded and gone into discussion) or can it be amended to read differently before going for a vote and if so how would that be presented? 3.) If there is a person who serves on different committees, can the work of one committee continue even though one of the members of that committee is busy doing other work on other committees? Can a committee make decisions without that committee member if they do not make themselves available due to those other commitments? This is the motion that was presented to the board: Motion: I make a motion to accept the Preliminary Fall Conference proposal and for the committee to move ahead with planning and marketing the fall conference, within the confines of the proposal and approved budget. All decisions moving forward can be made at the discretion of the training committee; knowing that committee members are accountable to the association membership and it's board of directors and will therefore update the board monthly, or more frequently if requested, on the progress of the conference. Any changes to the budget, will need to be brought to the board for discussion and approval.
  8. Our bylaws provide for a Steering Committee. The relevant portion of our bylaws is as follows: Is our Steering Committee actually a board? If so, what rules differ? What is the practical difference between a committee and a board? The discussion on p. 9 seems to boil down to "boards have the authority of the assembly and committees don't", but I'm not certain I understand it properly.
  9. The board was voting on a motion. Afterwards, the chairman realized one of the board members did not raise his hand in favor or against the motion, nor did the member declare he was abstaining from voting. In a subsequent email to the board, the chairman asked the member in question to make clear what his vote was. This....doesn't seem ok. Any thoughts? Thanks.
  10. Our social club has had a pretty rough start to the new year. Our bylaws state the Executive Board must have a quorum of 5 to vote and in order to have our general meeting you must have 4 board members to open the meeting. Our VP resigned two weeks ago and our Past President resigned last week. Last night our newly elected President wanted to appoint a new Parliamentarian, VP and Past President, just before the board meeting, we had another executive board member resign (Sergent of Arms ), leaving them with 4 executive board members- no quorum-no votes. Just before the general meeting, another executive board member resigned (Treasure) leaving them with 3 executive board members- no general meeting. Our attorney (who is a member, our attorney for the executive board & mediator) adjourns the meeting and said he must review Robert Rules and thinks we must now have a new election. Any input would be greatly appreciated.
  11. We are holding executive board elections and I am on the Nom Com. Two of the three on the Nom Com are wanting the open position. 1. Can the third person on the NC nominate one of us? I have read and re-read and I cannot seem to find a definite answer. Help me out y'all. Thank You, Katherine
  12. We have a board member who is asking for the board's endorsement for his next election and he would like that action minuted. Thoughts please. . .
  13. Hello, I have two questions. 1) What is the proper protocol for removing a board member that is not an officer. There are a few different reasons why. 1) the board member is not responding to emails 2) they are not following their duties, i.e. they are our publicity chair and not posting anything on social media or sending out emails for events. 3) They have an overall poor attitude towards the board and are constantly causing conflict because they do not care for the current board. How do we handle a situation like this and if we must vote them out what is the proper way to do that. 2) The previous board wanted to vote on bylaw changes at a general membership meeting. 1) They did not provide a copy of the bylaw changes for the membership, in fact they provided a copy on the website in a "members only" section that was only accessible with a password. Not only was there no email informing the members where to look on the website (i.e. members only section) but they were never provided with a password to access them. 2) The current bylaws were removed from the website 3 days prior to being voted on so there was at least 2 days where they were not accessible until someone complained. 3) They were not voted on properly by the membership according to current bylaws or Robert's Rules. 4) After the subsequent vote took place, the changes were never updated by the current board to the general membership. Based on this, the next years board voted that the bylaw changes were null and void based on being done so incredibly wrong. We want to make sure that the new board's vote to do this was the correct move. We felt that this wasn't even an instance of "repealing" bylaw changes because they were never actually changed. Any help would be greatly appreciated! VP
  14. This is my first posting, thanks in advance. Our organization has a constitution and by-laws committee and they are in charge of suggesting changes to the by-laws. However, during a board meeting of the the entire board, the board voted unanimously to make a specific change to the bylaws. The committee chair states that this was improper because it did not go through the committee. However, the president, vice president and executive director believe that the board can discuss and vote on any issue of import to the organization and the entire board's decision supersedes any committee (composed of non-board members) and that the board is the only legally statutory body of the organization and that once the board votes, the decision is final (assuming that the vote was legally carried out). Can someone help and clarify this? A reference to rules of order would be most helpful. Thanks in advance, Tom
  15. It may be obvious but I’m looking for something to support challenging the following. Our Association will hold the Annual Homeowners Meeting very soon. A current Board member is up for re-election at this meeting. However, this same Board member has been going to homeowners to solicit their Proxy forms. These Proxies will be given to the Association Secretary and she will cast votes for this Board member to be re-elected. To complicate this further, there is someone else who will be running however, the individuals who have already gave their Proxy don’t know this. I’m looking for recommendations on how to challenge this inappropriate activity.
  16. We advertised starting in January that elections would be held at the May meeting. We asked at meetings, in email blasts and on our Facebook page if anyone was interested in joining the board. We had 3 ladies step up- one each for secretary, treasurer and VP. I asked again at the May meeting. I presented the 3 ladies who had stepped up. A motion was made to accept the new board members. The motion was passed unanimously. All positions were uncontested. Is this valid?
  17. My organization typically holds board meetings at the beginning of the 2nd week of the month. Those minutes are published in the newsletter, which is distributed in the first week of the month, following the approval of those minutes. This timing means the board meeting minutes aren't distributed to the membership until nearly 2 months after the meeting took place. We are looking for a proper way to distribute those minutes sooner than 2 months after the meeting. An earlier reply on this subject states: "You cannot approve the minutes via email unless the bylaws allow for voting via email." Our bylaws contain the following statement: "Voting by Board members can be oral or by a show of hands, if meeting in person, or via electronic transmissions at the discretion of the presiding officer." Is this statement sufficient to allow the board to approve board meeting minutes via email? Our current practice is to have the recording secretary send the minutes to all board members, allow several days for corrections, then send a final version of the corrected minutes several days after that.
×
×
  • Create New...