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  1. Greetings! This sounds like a bylaw question, but please bear with me! Our organization’s bylaws state that, in order to be eligible for nomination, a person “must have attended 12 meetings in the previous 12 months.” We also have a provision against “write in” candidates. We also have a provision which states RRONR is the authority for anything not specifically addressed in the bylaws. Due to state restrictions on gatherings due to COVID, our April, May and June meetings were cancelled (because we were not permitted to meet). The issue: How can a nominee attend 12 meet
  2. Our legal counsel determined and told us that a certain bylaw item is now illegal according to Federal law. (It prohibits members from soliciting clients of other members). How do we expunge it? Do we need to pass a bylaw amendment to remove the offending item, or may we remove it by relying on legal counsel, and on the prohibition on having any bylaw that is not allowed by higher laws, or contradicts higher laws? Thank you. yoram
  3. Currently the club I belong a few of the board members are proposing amendments to the bylaws that take away all membership voting rights contained in our bylaws, leaving all decisions in the boards hands alone. Also proposed are extending unlimited board (officers/directors) terms at their discretion and taking out the provisions of informing the membership of meetings/agenda. Currently, even though our bylaws state they must provide time/date, agenda and post minutes of meetings, they provide us none of these items. It is my understanding, that this goes against parliamentary rules in gener
  4. Our organization holds an annual conference/meeting in which the elections take place for the open board officers during that time. This year we have had to cancel due to COVID19. Several members of the board have stated that due to the fact that our bylaws state "we shall hold an annual meeting" that statement holds us to having a meeting of some kind. They are suggesting to fufill that obligation by calling for email nominations and votes for the open board positions. I am asking that all elected officials stay in their position for the duration of this year until an official meeting can be
  5. Hi all, My union, which is constitutionally bound by RONR, is gearing up for its annual meeting involving bylaw changes. The constitution requires a 14 day notice for any proposed bylaw change. Proposals have been submitted and announced to the membership, however, the union leadership is stating the debate and voting on the proposed bylaw changes can exceed what was originally announced 14 days before the annual meeting. I tried, and failed, to explain "scope of notice" and its purpose in protecting the rights of absent members. What section/chapter is "scope of notice" stated in RONR?
  6. We are a Country Club and want to run a pilot program to attract new members (they would pay a reduced rate during the pilot program). The program would last for less than a year. We do not want to amend the bylaws to create this temporary class. Can we go to the membership, and and ask them to approve this pilot program, with the proviso that if we want to extend the program we would have to come back next year and get a bylaw amendment approved. We are willing to meet the by-law requirements regarding quorum and voting percentage, we just don't want to change the by-laws for a short term
  7. OUR organization holds lectures, seminars,meetings etc. In order to motivate members to show up and participate, we moved and resolved that members who do not attend a certain number of such events each year, will not be eligible to work for the organization and get paid. So far so good, but: The e.g. after '" no member may be employed (PAID) by the association in any capacity" enumerated: "(Officer, committee member, ..writing for the website" etc.)" Here is the problem: Our bylaws list the four officers, and describes their duties and compensation.. Does t
  8. In Robert’s Rules on page 250 there is a statement that says: “a rule in the bylaws requiring a vote to be taken by ballot”. If there is a rule in our constitution that states this requirement but is not in the bylaws, does this still apply? I have been challenged that this doesn’t apply since it is not mentioned in our “bylaws” that a ballot is required but only in the “constitution” of our organization that this is stated therefore the Robert’s Rules statement doesn’t apply. How do I explain that the use of the word “bylaw” in Robert’s Rules includes anything in a constitution as well and
  9. RONR states "Subcommittees must consist of members of the committee, except when otherwise authorized by the society in cases where the committee is appointed to take action that requires the assistance of others" (p. 497, ll. 16-19). If an assembly changed their bylaws regarding subcommittee membership to only read "Subcommittees may consist of assembly members who are not on the committee," does that eliminate the requirement that nonmembers of the parent committee must be authorized? It seems to me that the second clause of the RONR statement above might still be in effect, and the amended
  10. So if a bylaw is interpreted one way by the chairperson during a meeting but then later it is proven that the original intent of said bylaw is different than the current interpretation, what if anything can be done? Which takes over? The original intent or the current interpretation? And if its the original intent, can you go back and change the ruling on the floor?
  11. Hello, I have two questions. 1) What is the proper protocol for removing a board member that is not an officer. There are a few different reasons why. 1) the board member is not responding to emails 2) they are not following their duties, i.e. they are our publicity chair and not posting anything on social media or sending out emails for events. 3) They have an overall poor attitude towards the board and are constantly causing conflict because they do not care for the current board. How do we handle a situation like this and if we must vote them out what is the proper way to do that.
  12. Greetings! Please bear with me – this explanation is probably going to be longer than it needs to be, but I want to be sure I explain this correctly. My organization has two (2) levels of “membership”, as described below: <Primary> members: What would be thought of as “full” members. <Primary> members elect <Organization> officers, approve Bylaw changes, set <Organization> policy, and (in point of fact) are “owners” of the <Organization’s> facilities. All <Organization> business comes before the body of <Primary&
  13. Guest

    Suspension of rules

    Our bylaws have a restriction of not accepting nominees on election night. On election night one more popular candidate became available. I made a motion that "the bylaw which excludes nominations on election night be suspended". The motion carried almost unanimously. Now a member is questioning the ability to temporary suspend this bylaw item. Did I do wrong? BTW, the candidate in question lost. And last year I attempted to delete that bylaw restriction, but it got lost in procedure.
  14. Can a motion to amend something previously adopted be used to correct a bylaw at any meeting of the society? Our society bylaws state that bylaws can only be amended in even numbered years at the Annual Meeting. Instance 1: Bylaw states . . .in the last quarter of the year (Feb, Mar, Apr, May). However we run a 12 month year from June 1 through May 31. The word Feb. should be dropped. Instance 2: Bylaw states: Annual dues . and will be considered delinquent after May 1 . A member whose dues are not paid by May 1 will be automatically dropped from the rolls. Our me
  15. Let me know what you think of this and if anything needs to be changed please. Section N. Death of an Active Member a. In the event of a death of an active member, both on and off duty, the President is authorized at his or her discretion to assist the surviving family with funeral expenses not to exceed $10,000.00 without a vote of the membership. These expenses shall only include funeral expenses and/or a contribution to a family relief fund. b. In the event of a death of a member of the Blank Department, both on and off duty, the President is authorized at his or her discreti
  16. Critic my Elections Bylaw please. We were more specific in this bylaw to attempt to eliminate/discourage future manipulation. Article VIII - ELECTIONS Section 1: Election Timing The Nominating and Elections Committee will vet potential candidates pursuant to Association Bylaws. Candidates for Executive Officers will be received in odd numbered years and received for Shop Stewards in even numbered years. Prior to or at the September General Body Meeting in odd-numbered calendar years, the Association shall appoint a committee from the ranks of active members in
  17. Current bylaws only stipulate that amendments need two-thirds approval. There is no mention of an advance notice requirement. The President stated that advance notice is required through Robert's Rules since the bylaws are silent. A bylaw committee was formed at the last annual business meeting. Is there any way the committee could present amendments for a vote by the assembly, if no amendments had been submitted prior to the annual business meeting?
  18. Currently, our bylaws specify in Article X, the process for amending our bylaws with the following reading: "These Bylaws may be amended by a two-thirds (2/3) vote of the voting eligible Members present at any regular meeting after such amendments have been read at a previous meeting and a copy sent to each member household in writing via US Postal Service or electronic mailing at least ten (10) days prior to the meeting at which said amendments shall be considered." The Chairperson of our Board of Trustees (also ex-officio member of the Bylaws Committee of which I am Chair) is somew
  19. I am the parliamentarian and sergeant-at-arms for a local organization I am. The national organization changed the bylaws changing the name and rank of a postion and adding a new one; however, when I brought this up to my local chapter it was voted down. I was wondering if there was a why to change the local bylaws to conform to that of our national bylaws,
  20. If a member contends that an Association elected officer has violated the organization's bylaws, who is responsible to investigate whether the allegation has merit?
  21. Hello again all, I am becoming more active in my local farmer’s market and am just getting introduced to RONR. In studying our association’s bylaws and the proposed amendments heading up to our annual general meeting I find myself getting more confused and hope you can help. Here are a few of the points I am having trouble understanding. Our bylaws explicitly state notice of our general meeting must be given by regular mail. One of the amendments proposed on the agenda is to insert the words ‘or email’. The call to the meeting was made by email and not my regular mail. There is anot
  22. We have the following in our Bylaws: The process is a member can submit an amendment to the bylaw which is read at the first meeting with no vote taken. It is then posted prior to the meeting. At the second meeting the bylaw is read again. In the specific incident the bylaw when submitted was also signed by two members. After the 2nd reading a member of the Bylaws committee makes a recommendation and then makes a motion. Is the submission and reading of the bylaw amendment considered a motion? Can the Bylaws committee person make their motion? Can the vote on the bylaw amendment b
  23. Guest

    executive coup

    our ED has convinced her appointed board members that she knows all and that the best way to improve our group is by replacing dissenting members with "her" droids, and they proposed a motion to suspend our annual elections till 2015. they made this unannounced motion at a lightly attended meeting planted with "her" people. I brought up at the next meeting that this was just an illegal bylaw change. can they make this or any similar motion without announcing it beforehand to the members. they refused to acknowledge and we'll check RONR. please help. thanks again to all. this forum is a blessin
  24. Our current bylaw is cumbersome (very prescriptive) and in many areas out of date (no mention of electronic votes, teleconferences, etc) and we are well aware that a full review and revision is in order! Until the they are revised, is there a way to allow for the activities of the Board be more "user-friendly"? For example, according to the Articles, one of our committees needs to meet quarterly, however, in practical terms, meeting biannually is sufficient. Organizing four meetings "because the bylaw says so" when two meetings is really what's needed doesn't make one very popular... I'm
  25. Greetings, I have a question,is there anywhere in RONR that allows for temporary bylaws, that will be desolved after an appointed date. Example this particular bylaw will allow date extenstion of dues. Our current bylaw specifically states that "each member must pay by" a certain date or a "fee will be assest", we do not want to suspend, change or amemd this bylaw, but add a temporary bylaw to change the date for approx 4 months out. Is there anywhere in RONR that supports this? Thanks
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