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I am a member of a newer board (operating less than three years) We want to make sure that we are conducting business properly. I have to questions: 1.) If a committee is planning an event, do they compile a working document (preliminary proposal and preliminary budget) and get board approval to continue working on that event under the scope of that? Or/ does each item the committee is working on need to be brought before the board individually for a vote? (ex: event theme, decorations, food/beverages) With a preliminary budget in place can the committee make choices and purchases within the spending approved in the preliminary budget, knowing that the budget can be amended by board vote? 2.) If a motion was made and seconded, but there is conflict with how the motion was written by two of the board members, can the motion be withdrawn (if it has already been seconded and gone into discussion) or can it be amended to read differently before going for a vote and if so how would that be presented? 3.) If there is a person who serves on different committees, can the work of one committee continue even though one of the members of that committee is busy doing other work on other committees? Can a committee make decisions without that committee member if they do not make themselves available due to those other commitments? This is the motion that was presented to the board: Motion: I make a motion to accept the Preliminary Fall Conference proposal and for the committee to move ahead with planning and marketing the fall conference, within the confines of the proposal and approved budget. All decisions moving forward can be made at the discretion of the training committee; knowing that committee members are accountable to the association membership and it's board of directors and will therefore update the board monthly, or more frequently if requested, on the progress of the conference. Any changes to the budget, will need to be brought to the board for discussion and approval.
Hello, Re: Small organization w/ nominating committee presenting a slate to membership A qualified member was presented to the committee for consideration. No other candidate come forward for the office. Four members of the six member committee agreed on this candidate. The chair said another candidate must be found and did not explain the purpose was to present a slate to the membership with only one person per office. With this information another candidate was solicited. Then the committee was informed they would have to choose. If the definition of a slate had been explained, the committee would not have gone out to solicit another canidate. Should the Chair have asked for a vote on the candidate that came forward before the committee solicited another? Was this improper? If, so, please, explain and list an reference to the Robert Rules, please. Thank you so very much!