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Found 24 results

  1. Does RONR 12th Ed indicate how a standing committee can be dissolved? Background: the standing committee I'm referring to is not specifically stated in our bylaws (only the EC and Audit committee); there is no real use of the committee any longer, so our ED & board president are wanting to dissolve it. Thanks in advance for your help! Koleen
  2. Hi! I am looking for the proper way to handle a complicated committee. I'll start with saying that this organization has not had a good history of thorough documentation. There are not many published minutes, and I will be asked some questions (since I'm on the current board and handling member communications). Here's the background: -Sometime in 2016, a special committee was formed. I cannot locate documentation of the date or meeting when this happened. -There were a few updates from this committee to the board as documented in meeting minutes in 2016, but nothing since Sept.
  3. Our bylaws state that committees are formed by the governing council or the executive board, and the committee chair is appointed by the president. Some people have argued that the president can form a task force without board approval, because it's just a task force, not a committee. I've read the section on committees in RONR (11th ed., 493-497), and it states that the president can't form a committee unless authorized by the bylaws (495 line 15). I've never found the phrase "task force" in RONR, and as far as I can see, it's just another name for a committee, and forming one should follow
  4. Hi, If a a nominating committee, or other committee, vote ends in a tie, does the president of the borad, cast the deciding vote?
  5. Our cooperative has a rule requiring Board members to be Liaisons to committees but prohibits them from speaking, chairing or voting at committee meetings. There is nothing in statute or our bylaws on this subject. I've asked why we have this rule but only hear that "that's the way we've always done it." Is there anything in Robert that speaks for or against this position? Any citations, opinions or experiences would be helpful. Thanks
  6. Suppose a committee is operating under rules that say it must choose to dispose an items in front of it by a) sending it to the main body with a recommendation to pass, sending to the main body with recommendation to reject, or c) sending to the main body with no recommendation. During a committee meeting, a member makes a main motion to return a referred item to the main body with no recommendation. If a majority of committee members would prefer another option, according to the best practices of parliamentary law, what is the proper way to proceed: A. Object immediately to the "no recomme
  7. Guest

    Finance Committee

    Does Roberts Rules, 11th edition make any rules regarding forming a finance committee and the process or procedures they must follow?
  8. We are on gated community run by Roberts Rules. We are developing a policy for the preparation of a new fiscal budget that the finance committee must follow. Some are saying that our secretary/treasurer MUST BE a member of the finance committee according to Roberts Rules. Others are saying that "she partners with the committee to provide data, numbers and any other financial information they need. We would like to know which is correct. Does she HAVE TO BE a member or does she PARTNER WITH the committee to provide the required and asked for information. Does she help prepare the budget o
  9. Guest

    Committee structure

    The board set up a committee to review a contract. The president appointed a chair. The chair has appointed members to the committee that the president and board didn't approve. Does the president have the right to remove the committee members from the committee? Our bylaws simply state that the president with approval from the board may appoint special committees, sub-committee and task forces. It make no other representation on special committee structure.
  10. Guest

    Committees

    We have a committee that has run its course, but may be useful again in the future. Instead of amending the constitution, we want to "table" or put it the committee in the drawer until a future time. Is this acceptable?
  11. I am a new member of a medium sized organization (55+) that meets monthly. Each committee chair submits and presents a report during each meeting. Most of the reports include recommendations that require a vote by the membership. As the report is being given, the president stops the committee chair at each recommendation and calls for a member to "make a recommendation" in favor of the recommendation (I know .. I was dizzy too). She then asks for a second "to that recommendation" and then a vote is taken "to recommend". When another new member said "I move that .... ", the president corrected
  12. Does a resolution/motion coming forward from a committee need a second?
  13. One enterprising member of our Council came up with 26 (!) motions, all on a single related topic (financial management). Council referred all of these motions to a committee, which I chair. We are considering proposing a single motion in the nature of a substitute for *all* of these referred motions. How would we go about doing this in a manner consistent with Robert's Rules of Order? Thank you.
  14. Can a current board member at large volunteer to be chairperson for the HOA nominating committee for the upcoming calendar year. Also, can they nominate themselves to be considered for a board position in that upcoming year? Finally, does the nominating chairperson have the authority to pick their own committee or must people volunteer?
  15. Hello, I'm wondering if a Committee can or should ever have their own bylaws? If it's a permanent committee with their own mission (under the umbrella of a larger organization with bylaws, and a board of directors), couldn't they set up their own guidelines; ie. leadership structure, and bylaws which would only apply to that committee? If it is permitted, what would be the pros and cons of doing having their own set of bylaws? Thanks,
  16. Hello, Recently I've been faced with an issue in my Student Association with regard to how to remove a member of a constitutionally supported standing committee (e.g. our Constitution required this committee to exist). I myself am the subject in question. After an in depth review of our bylaws, the only statute that exists with regard to removal states that the "appointing office" may remove the member at their discretion. My question is: I was recommended for this appointment by the Speaker of the Assembly, pending the approval of the Representative body. Would that then mean that the "ap
  17. Greetings, Does a president have the authority to remove a person as the chair of a committee on the grounds of acting in the best interests of the organization, even if the regulatory authority over committees is granted to the Board of Directors in the organization bylaws? The body recognizes Robert's as the parliamentary guide (which is being used to substantiate the argument of the president having this authority), and has the following section on committees in it's bylaws: SECTION 1. The Board of Directors shall determine the committees deemed necessary and define the purposes of said com
  18. Can a committee submit a motion? A Long Range Planning Committee came up with several recommendations, the developed a motion for each recommendation. The members voted on the motion they supported the most. The majority picked the final motion to present in the report. They have been told by the Secretary/Treasure that a committee does not submit a motion only an individual can submit the motion. Nothing found in Association By-Laws to state such in either case for a submission or no submission. Also, can you provide reference if in RONR, told no such thing in 11th edition. RONR in Brie
  19. We have an issue where (due to a board member missing a committee imposed deadline for candidate filing for the convention) They are seeking to with board approval override the committees decision. My issue is this: Who has jurisdiction over committees created and answerable (due their final report given at the convention) conventions? Can a board through a vote change committee decisions that haven’t even technically taken place? This is complicated as Robert's Rules does not say who has authority over committees created for this purpose.
  20. Our nonprofit bylaws are silent with regards to taking action on board members or committee members who are frequently absent from meetings. Our bylaws says that meetings shall be governed by RRO. I understand that the rules of the assembly apply to the committee. Can the chair of an ad hoc committee set special guidelines regarding absences of its members? Can the chair implement these guidelines by having the committee members adopt them?
  21. Hi all! I am hoping you can help me out with the following two scenarios. At our last meeting, my motion was referred to committee, and I amended the referral motion to direct the committee to bring forward a recommendation at our next meeting. I see two possible outcomes, and I want to be prepared. 1) The committee brings forward a recommendation that will not be my motion, but rather an alternate. Once that motion is brought forward, it will either be passed or defeated. Once action is taken, can I once again bring forward the motion that was actually referred, since I expect the alternate w
  22. Can any member of a committee make a motion from the committee to the voting board? Must motions from the committee come from the chair of the committee? If a member of a committee makes a motion is that motion regulated to the committee first for a vote? If passed in committee, is the motion then presented to the voting board for full consideration?
  23. FACTS. Ours is an appointed board in charge of a municipal parks and recreation department. Bylaws direct the board to use RONR as the parliamentary authority. At the last regular meeting, the president of the board presented a copy of the bylaws to the board with revisions that he had made. The president moved that the revised bylaws be adopted. A motion was made that a special committee be formed “to review the proposed changes and report back to the board at the next meeting.” The motion to form a special committee passed without amendments. The special committee met, deliberated, and adjou
  24. Hello everyone! I have the following situation: A bylaws amendment brought forward by me on behalf of a group was rejected by our parent organization for two reasons - one that we did not define a term used in the amendment, and secondly that part of the language was not clear as to our intentions. She did not reject the amendment on matter of its purpose, though. The president of our organization does not want to see this amendment go forward. She has asked that the bylaws committee look at it, and the bylaws committee chair is dragging her feet. Per our bylaws, I have the right to bring forw
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