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  1. Hi! I am looking for the proper way to handle a complicated committee. I'll start with saying that this organization has not had a good history of thorough documentation. There are not many published minutes, and I will be asked some questions (since I'm on the current board and handling member communications). Here's the background: -Sometime in 2016, a special committee was formed. I cannot locate documentation of the date or meeting when this happened. -There were a few updates from this committee to the board as documented in meeting minutes in 2016, but nothing since Sept. 2016. I cannot find anything officially dissolving or disbanding the OLD committee. They did not actually accomplish anything that is documented. -In July 2019, a NEW special committee was formed and documented in the meeting minutes. As it is a strongly charged special project committee, there have been a number of questions coming up. A few people feel that because the old committee was never dissolved, the new committee is invalid. Some people feel that since the old committee was defunct, the board had the right to approve a new committee. Some of the old minutes did reference that old committee members would not respond to inquiries, but nothing else. Some people feel that because it is a special committee, it (old committee) falls to the floor at the end of the approved term. The next board would have to approve it the old committee to continue or appoint a new. Given I cannot find any other documentation on the old committee, what is the proper response to these questions?
  2. Our bylaws state that committees are formed by the governing council or the executive board, and the committee chair is appointed by the president. Some people have argued that the president can form a task force without board approval, because it's just a task force, not a committee. I've read the section on committees in RONR (11th ed., 493-497), and it states that the president can't form a committee unless authorized by the bylaws (495 line 15). I've never found the phrase "task force" in RONR, and as far as I can see, it's just another name for a committee, and forming one should follow the rules outlined in the bylaws. But....I'm not sure. Is a task force really different? Thanks in advance for your help.
  3. Hi, If a a nominating committee, or other committee, vote ends in a tie, does the president of the borad, cast the deciding vote?
  4. Our cooperative has a rule requiring Board members to be Liaisons to committees but prohibits them from speaking, chairing or voting at committee meetings. There is nothing in statute or our bylaws on this subject. I've asked why we have this rule but only hear that "that's the way we've always done it." Is there anything in Robert that speaks for or against this position? Any citations, opinions or experiences would be helpful. Thanks
  5. Suppose a committee is operating under rules that say it must choose to dispose an items in front of it by a) sending it to the main body with a recommendation to pass, sending to the main body with recommendation to reject, or c) sending to the main body with no recommendation. During a committee meeting, a member makes a main motion to return a referred item to the main body with no recommendation. If a majority of committee members would prefer another option, according to the best practices of parliamentary law, what is the proper way to proceed: A. Object immediately to the "no recommendation" main motion being taken up, and initiate another motion. B. Go through the full debate; vote down "no recommendation"; then immediately consider one of the other options. Option B seems to make more sense to be -- get to the substance of the debate right away and then vote which way to go at the end, but there may be some surly folks on the committee who will try to say "We've already considered that item today. Can't consider it again" after a "no recommendation" vote. In fact, that may be the reason they will try to initiate to "no recommendation" in the first place.
  6. Guest

    Finance Committee

    Does Roberts Rules, 11th edition make any rules regarding forming a finance committee and the process or procedures they must follow?
  7. We are on gated community run by Roberts Rules. We are developing a policy for the preparation of a new fiscal budget that the finance committee must follow. Some are saying that our secretary/treasurer MUST BE a member of the finance committee according to Roberts Rules. Others are saying that "she partners with the committee to provide data, numbers and any other financial information they need. We would like to know which is correct. Does she HAVE TO BE a member or does she PARTNER WITH the committee to provide the required and asked for information. Does she help prepare the budget or simply provide the information? Thanks
  8. Guest

    Committee structure

    The board set up a committee to review a contract. The president appointed a chair. The chair has appointed members to the committee that the president and board didn't approve. Does the president have the right to remove the committee members from the committee? Our bylaws simply state that the president with approval from the board may appoint special committees, sub-committee and task forces. It make no other representation on special committee structure.
  9. Guest


    We have a committee that has run its course, but may be useful again in the future. Instead of amending the constitution, we want to "table" or put it the committee in the drawer until a future time. Is this acceptable?
  10. I am a new member of a medium sized organization (55+) that meets monthly. Each committee chair submits and presents a report during each meeting. Most of the reports include recommendations that require a vote by the membership. As the report is being given, the president stops the committee chair at each recommendation and calls for a member to "make a recommendation" in favor of the recommendation (I know .. I was dizzy too). She then asks for a second "to that recommendation" and then a vote is taken "to recommend". When another new member said "I move that .... ", the president corrected the member to say "we don't use the language "move" or "make a motion in this organization ... we make recommendations". There's nothing in the by-laws that state this. I can't see how binding a recommendation would be particularly when we are talking about finances and program rules. Are the terms "I recommend" and "I move/I make a motion" interchangeable? BTW, there was not one motion made in the entire 3 hour meeting; only recommendations.
  11. Guest

    Committee Resolutions

    Does a resolution/motion coming forward from a committee need a second?
  12. One enterprising member of our Council came up with 26 (!) motions, all on a single related topic (financial management). Council referred all of these motions to a committee, which I chair. We are considering proposing a single motion in the nature of a substitute for *all* of these referred motions. How would we go about doing this in a manner consistent with Robert's Rules of Order? Thank you.
  13. Can a current board member at large volunteer to be chairperson for the HOA nominating committee for the upcoming calendar year. Also, can they nominate themselves to be considered for a board position in that upcoming year? Finally, does the nominating chairperson have the authority to pick their own committee or must people volunteer?
  14. Hello, I'm wondering if a Committee can or should ever have their own bylaws? If it's a permanent committee with their own mission (under the umbrella of a larger organization with bylaws, and a board of directors), couldn't they set up their own guidelines; ie. leadership structure, and bylaws which would only apply to that committee? If it is permitted, what would be the pros and cons of doing having their own set of bylaws? Thanks,
  15. Hello, Recently I've been faced with an issue in my Student Association with regard to how to remove a member of a constitutionally supported standing committee (e.g. our Constitution required this committee to exist). I myself am the subject in question. After an in depth review of our bylaws, the only statute that exists with regard to removal states that the "appointing office" may remove the member at their discretion. My question is: I was recommended for this appointment by the Speaker of the Assembly, pending the approval of the Representative body. Would that then mean that the "appointing office" would be the Representative body? Also, if I understand RONR correctly, the proper way to remove someone previously appointed to a position would be to make a motion to "rescind" or "amend something previously adopted" toward that person's appointment? The reasoning behind this is that the current chair of the committee sent a memo to myself informing me of my immediate removal from the committee. He cited no precedent or statute in his memo and is basing this off of his sole feelings. I take my role on this committee very seriously and would like to remain on it. I'm trying to find a way to stop this from happening! I would appreciate any help you can offer, thank you!!!
  16. Greetings, Does a president have the authority to remove a person as the chair of a committee on the grounds of acting in the best interests of the organization, even if the regulatory authority over committees is granted to the Board of Directors in the organization bylaws? The body recognizes Robert's as the parliamentary guide (which is being used to substantiate the argument of the president having this authority), and has the following section on committees in it's bylaws: SECTION 1. The Board of Directors shall determine the committees deemed necessary and define the purposes of said committees. SECTION 2. All Committee Chairpersons shall appoint a Co-Chairperson and Committee members as required to complete the projects. These appointments may be subject to the approval of the Board of Directors. SECTION 3. The President and appropriate Vice President and Director shall be ex-officio members of all committees. The President and his/her guest will also be guests at all organization functions. SECTION 4. A Committee Chairperson may take such reasonable and proper action as is deemed necessary to accomplish his/her purpose, but shall not exceed authority duly granted to him/her. He/She shall present to the Board of Directors, then to the membership, his/her plan of action and budget for approval prior to taking any irrevocable action. The authority of the president is defined in the bylaws as thus: The President, as chief executive of the organization, shall supervise the organization's affairs and activities. He/She shall prepare a Plan of Action for approval by the Board of Directors and membership to be presented no later than the first regular meeting in March. He/She shall prepare a budget for approval by the Board of Directors and membership to be presented no later than the first regular meeting in March. A Parliamentarian and a Chaplain shall be appointed by the President, subject to the approval of the Board of Directors. The questions: 1. Can the president remove a committee chair unilaterally? 2. In the case of #1 being true, must they show cause? 3. The organization has a policy governing how to address unbecoming conduct. If #1 is true, can the president use this authority to bypass that procedure if he/she believes wrongdoing has occurred? Thank you.
  17. Can a committee submit a motion? A Long Range Planning Committee came up with several recommendations, the developed a motion for each recommendation. The members voted on the motion they supported the most. The majority picked the final motion to present in the report. They have been told by the Secretary/Treasure that a committee does not submit a motion only an individual can submit the motion. Nothing found in Association By-Laws to state such in either case for a submission or no submission. Also, can you provide reference if in RONR, told no such thing in 11th edition. RONR in Brief 10th edition p164 states "At the conclusion of the report, the chairman or other reporting member makes any necessary motion to implement the report's recommendations, .." refers to RONR [10th ed.), p. 489-90; p.496-512] Please help me find reference in 11th edition, meeting is going on this week and unable to run out and get new addition. Thanks.
  18. We have an issue where (due to a board member missing a committee imposed deadline for candidate filing for the convention) They are seeking to with board approval override the committees decision. My issue is this: Who has jurisdiction over committees created and answerable (due their final report given at the convention) conventions? Can a board through a vote change committee decisions that haven’t even technically taken place? This is complicated as Robert's Rules does not say who has authority over committees created for this purpose.
  19. Our nonprofit bylaws are silent with regards to taking action on board members or committee members who are frequently absent from meetings. Our bylaws says that meetings shall be governed by RRO. I understand that the rules of the assembly apply to the committee. Can the chair of an ad hoc committee set special guidelines regarding absences of its members? Can the chair implement these guidelines by having the committee members adopt them?
  20. Hi all! I am hoping you can help me out with the following two scenarios. At our last meeting, my motion was referred to committee, and I amended the referral motion to direct the committee to bring forward a recommendation at our next meeting. I see two possible outcomes, and I want to be prepared. 1) The committee brings forward a recommendation that will not be my motion, but rather an alternate. Once that motion is brought forward, it will either be passed or defeated. Once action is taken, can I once again bring forward the motion that was actually referred, since I expect the alternate will not be mutually exclusive with the original motion? 2) If the committee does not present a recommendation, then I will move to dismiss the committee. Assuming the dismissal passes, then am I allowed to move the original motion that was referred to the committee because of the dismissal? Thank you for any help you can give me!
  21. Can any member of a committee make a motion from the committee to the voting board? Must motions from the committee come from the chair of the committee? If a member of a committee makes a motion is that motion regulated to the committee first for a vote? If passed in committee, is the motion then presented to the voting board for full consideration?
  22. FACTS. Ours is an appointed board in charge of a municipal parks and recreation department. Bylaws direct the board to use RONR as the parliamentary authority. At the last regular meeting, the president of the board presented a copy of the bylaws to the board with revisions that he had made. The president moved that the revised bylaws be adopted. A motion was made that a special committee be formed “to review the proposed changes and report back to the board at the next meeting.” The motion to form a special committee passed without amendments. The special committee met, deliberated, and adjourned. Minutes of the meeting have been circulated and the special committee will deliver its report at the next meeting. AT ISSUE. When the committee met to review the proposed changes as charged, the committee added several changes of its own to the bylaws changes it had been directed to review. QUESTION. Is it permitted under RONR for a special committee to go outside the bounds of the motion that created the committee as appears to have been done in this instance? I have read RONR 11th ed. p.176, l. 20-31 and understand that the committee may recommend amendments to the original motion. I am not sure how that applies in a situation where the motion to refer was worded like this. Frankly, the greatest part of the problem for me, personally, is that a special committee that was charged to review a couple of bylaws changes ended up behaving as if it had been charged to rework the entire bylaws. Something about that feels wrong to me but in such matters I trust rules, not feelings. Any thoughts welcome; references to RONR especially appreciated.
  23. Hello everyone! I have the following situation: A bylaws amendment brought forward by me on behalf of a group was rejected by our parent organization for two reasons - one that we did not define a term used in the amendment, and secondly that part of the language was not clear as to our intentions. She did not reject the amendment on matter of its purpose, though. The president of our organization does not want to see this amendment go forward. She has asked that the bylaws committee look at it, and the bylaws committee chair is dragging her feet. Per our bylaws, I have the right to bring forward motions on behalf of our group, and intend to at the next general meeting. My fear is that it might be referred to committee, and then will be stuck there forever. I know that once someone moves to refer, I can attempt to amend to state that the committee bring forward a recommendation at the next meeting, but what if that happens, and the committee does not come back with a recommendation (which is likely)? Is there a way to craft my amendment of the referral to committee motion that forces action with our without committee action? Thanks for any help!
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