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Found 25 results

  1. Do the minutes of Board Committee meetings (Finance, Governance, Advancement, etc) need to be approved by the Committee or just attested to or signed by the Chair of the committee?
  2. In our organization, the bylaws don't mention committees at all. We simply meet yearly to elect the Executive Board. Can the Executive Board establish standing committees and boards—with standing authority to act on certain matters without specific instructions—that report to it? It is my understanding that such standing committees and boards would need to be in the Executive Board's special rules of order, per page 578.
  3. I'm back. I am chairing a platform committee for a convention. The committee is mandated by the Bylaws and its role is to propose amendments to a platform but that is inferred by the instructions in the Bylaws for what is required to pass proposals. So a member asked if the committee could pass a resolution asking one of its members to do resign one of two seats held. My initial thought was no - that internal committee resolutions wasn't part of its scope and requesting a resignation bordered on a form of discipline... And after going through the appropriate RONR sections, I am still not certain. My instinct feels right but I would like some input.
  4. Hello looking for guidance here. There is a convention committee (created by the Bylaws) that allows for members and alternates to be designated by different bodies. Can one be both an appointee of one body and an alternate for another? Example: Organization A appoints Ms. Smith as its alternate and appoints 5 primary appointees. Organization B appoints Ms. Smith as its primary appointee and Ms. Jones as its alternate. If any one of Organization A's primary appointees do not attend a meeting, may Ms. Smith substitute in as an alternate and then Ms. Jones is the primary for Organization B. Or does Ms. Smith have to decide which she is for the whole existence of the committee? The rules and bylaws for both Organizations are silent on this situation (well on this precise one - it does mention alternates).
  5. I am part of an organization where the chair of standing committee "A" (as part of his official report to the body) announced unexpectedly that a contentious question would be coming before standing committee "B". This is, of course, inappropriate because that announcement had not gone through committee "A" and, therefore, should not have been part of their official report. In addition, the issue is outside the charge committee "A". Although this action cannot be undone, it has some difficult consequences. Members of committee "B" are concerned that they will not be able to vote freely during their meeting (which is open) unless they are able to vote anonymously. RONR (11th ed.) clearly states that voting by ballot may be used "when expressly ordered by the assembly or prescribed by its rules" p. 412. It seems pretty clear that RONR is talking primarily about ballot votes for the entire body. I can't seem to find anything about using ballots in committee. Authorization to use ballots is not written in the bylaws, the committee charge, or any other rules. If committee members want to use a ballot vote, Do they need to have authorization from the entire body, or Can they, as a committee, authorize their own ballot vote? Personally, I think the easiest option is to just go into executive session, which is what I have advised, but the committee members specifically asked about ballots and I'd like some additional opinions on that.
  6. Guest

    Committee Report

    There won't be a committee report from the Annual Race chairman but there will be a motion from the Board to increase entry fees. Where does this agenda item go - under the Annual Race Committee or under New Business (because there is no report)?
  7. This is my first posting, thanks in advance. Our organization has a constitution and by-laws committee and they are in charge of suggesting changes to the by-laws. However, during a board meeting of the the entire board, the board voted unanimously to make a specific change to the bylaws. The committee chair states that this was improper because it did not go through the committee. However, the president, vice president and executive director believe that the board can discuss and vote on any issue of import to the organization and the entire board's decision supersedes any committee (composed of non-board members) and that the board is the only legally statutory body of the organization and that once the board votes, the decision is final (assuming that the vote was legally carried out). Can someone help and clarify this? A reference to rules of order would be most helpful. Thanks in advance, Tom
  8. Guest

    Committee Members

    Is there anything in Roberts Rules that state that two members from a family, such as mother and daughter or grandmother and grandson cannot both service on a church finance committee?
  9. Guest

    By-Law Question

    Our HOA has by-laws which are state mandated to follow Roberts Rules. There is no mention, provision or prohibition regarding the President having the ability to appoint a committee. The covenants are also silent on this. The President has appointed an Architectural Committee. Is this a valid appointment, a voidable appointment, or do the bylaws have to be modified?
  10. At a recent annual, national meeting of an organization, some constitutional amendments had been distributed (in advance, as required) for consideration, but no motion as to their acceptance/adoption had been made. Discussion ensued - despite the lack of a motion. Widespread disagreement and lack of understanding of the not-yet-motioned amendments became apparent. A member motioned that the proposed amendments be referred to a committee for review and rewording, and that the amendments be again considered at the next meeting. This motion carried, and a committee was appointed by the president. The meeting was later adjourned without noticing the potential (likely) parliamentary errors. The entire sequence appears in the minutes -- which are for approval at next year's annual meeting. My Questions: 1. Given the fact that no motion had been made to adopt the amendments, was the discussion of them allowable under RONR? 2. If no motion had been made to adopt the amendments, was the motion to refer them to a committee legitimate under RONR? 3. If these are in fact, as I suspect, parliamentary errors, what can properly be done about them? 4. Can the appointed committee commence work on the amendments?
  11. I've recently,joined a non-profit organization. In our most recent meeting I was voted in as treasurer which puts me on our e-board. No problem there. During this same meeting a couple of committees were formed and volunteers were asked to sit on those committees. I volunteered along with another e-board member. A few days later the other member resigned the committee due to conflict of interest that being in both can be considered steering for personal gain by Robert's Rules. In meeting it was mentioned that we are implementing Robert's Rules for our meetings and such. Since I am new to the organization I have not seen a copy of our by laws for the corporation nor am I familiar with Robert's Rules. Please advise. If the service & fundraising committees were formed to gain ideas and concepts then once voted upon by members to proceed with ideas and concepts the conflict of interest is irrelevant, is it not? I fully intend to read the book but for right now I need a fast clarification so that I know how proceed with my committiee. Thanks!
  12. According to our by-laws, our Executive Secretary is ex-officio, Secretary to the Board of Directors and shall record all the proceedings of the Corporation and its Board of Directors. Should the Executive Secretary attend and record the meetings of the standing committees created by the President of the Board of Directors? Are standing committees considered part of the proceedings of the Corporation? If so or not, can someone give me a reference to where I can find the designation in Robert's Rules of Order? Thanks! Joe Laleman
  13. Guest

    uncommitted committee

    if a topic has been sent to committee, but the committee has not discussed or keeps postponing meeting (topic issued in April, it is now September), what can the members do? does it go back to the exec?
  14. Our current bylaw is cumbersome (very prescriptive) and in many areas out of date (no mention of electronic votes, teleconferences, etc) and we are well aware that a full review and revision is in order! Until the they are revised, is there a way to allow for the activities of the Board be more "user-friendly"? For example, according to the Articles, one of our committees needs to meet quarterly, however, in practical terms, meeting biannually is sufficient. Organizing four meetings "because the bylaw says so" when two meetings is really what's needed doesn't make one very popular... I'm not keen to introduce numerous motions at our AGM to fix some of the practical problems, unless that's the only option. Any advice gratefully received.
  15. We are entertaining the idea of having proxies stand in for members who are absent......Someone on the board said the proxy could be anyone in the membership, others say it should be someone already on the board. Some say it is not permissable under Robert's rules. I cannot take a chance in opening a can of worms because of the difficult one on the board.. I would rather have the absent committee chair appoint an assistant who would attend the Board meeting, We have done this in the past with no problem. The bylaws state that "each committee shall be represented at board meetings." Perhaps we should ask each committee chair to have an assistant and put that in the bylaws. What do you think?
  16. If a standing committee with standing authority is constituted by a specific provision of the bylaws it would be enumerated in the organization's bylaws. However, if constituted by resolution, is it nonetheless enumerated in the bylaws under any special rules of order? (RONR p 491 ll. 6-8)
  17. Guest

    Golf Club Volunteers

    According to our Club's bylaws, the Trustee is responsible for obtaining Chairpersons for our various Tournaments. At the initial meeting the Trustee passed a form around with blank space for interested Chairpersons and "Volunteers only" for various events. After meeting this form containing all the signups was emailed to all. Weeks later some people contacted Trustee offering to volunteer to help. She told them to contact Chairpersons since the original list wasn't being maintained for volunteers, but actually was just done for the first meeting. One of the Chairladies decided not to use the volunteers who had signed up at the first meeting...Wanted to use her own volunteers instead. She contacted Trustee and Trustee suggested that she use the volunteers in some capacity rather than ignore them totally. Chairperson never contacted the original volunteers and now they are really upset. Question: Can the Chairperson choose her own volunteers or must she use those who signed up at the first meeting? (Our Bylaws do not address volunteer situation at all.) Thank you.
  18. Guest

    Powers of a "Council"

    I am part of a Student Government Organization that frames what is termed a "Federation Council" comprised solely of the President and Vice-President from each of the 4 equal-ranked Campus Student Governments. I have included a screen shot of the section that authorizes and assigns powers and duties to the "council". Recently, the council chair appointed another member to act as a representative for the student body as a whole without any consultation or approval of the members of the Federation nor the 4 campus Senates. I am of the position that this act was a violation of Section 4 as well as the rights of the members to make and approve nominations and appointments. In support of this view I am trying to determine whether the Federation is a Board, Committee, or some other parliamentary entity and by extension which powers and duties it can assume (and by extention which powers and duties its chair can assume) that are not explicitly granted to nor withheld from it in our Constitution.
  19. Our organization would like to invite non-members to join our organization's Bylaws Committee to consider a Revision. However, even though our bylaws give the chair the power of committee appointment, the rules (RONR p. 492-493, ll 26-2) say the names of non-members must be submitted for approval to the membership assembly. The bylaws do not specifically authorize the chair to appoint non-members. Am I correct in my reading of the rules in concluding this is the only way to proceed in order to involve non-members in the committee's work?
  20. Our bylaws say that committees, standing or special, shall be appointed by the president as the corporation or the board of directors shall from time to time deem necessary to carry on the work of the corporation. Question: Is the membership nonetheless able to refer a matter not falling within the scope of any existing committee to a new special committee and direct the appointment of certain members?
  21. The church I attend is governed by Robert's Rules of Order. It has come to my attention that the church committee responsible for investing money donated to the church in bequests has adopted "bylaws." It is my understanding of parliamentary procedure, that committees of an organization are not authorized to adopt "bylaws" but may adopt "guidelines or other operating policies and procedures" but just can't properly call them "bylaws." Please advise.
  22. Guest


    We have a committee that has run its course, but may be useful again in the future. Instead of amending the constitution, we want to "table" or put it the committee in the drawer until a future time. Is this acceptable?
  23. Who appoints Board Committees? Is it the Chairman?
  24. Guest

    Committee rules

    I understand that committees are not required to keep minutes, but our Board requires that minutes of our committee meetings be submitted to them. I also understand that the rules of order differ for the committee as outlined in RONR, pp487-488. My question is, since minutes are not addressed in the modified rules, can we assume that the regular rules be applied to minutes?
  25. If an assembly adopts RONR as its parliamentary authority (in the bylaws), are the boards and standing committees that are listed in the bylaws also compelled to use RONR as their parliamentary authority, or are they free to conduct business in the manner they choose?
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