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  1. I have a committee that has done a significant amount of work on updating our constitution and bylaws (basically a rewrite from the ground up). We are trying to bring them forward to be adopted by the organization. Is it appropriate for the committee members/chair to motion to accept their own report on the update and/or motion to adopt the constitution and bylaws. My gut says no. The norm, as I've seen it else where, is a committee report is presented / amended and then some members not on the committee motions/seconds to accept their report (as amended if need be); and likewise for the adoption of it. Outside of any rules in our existing constitution/bylaws - is this just gentlemanly way of handling these things, or is there a hard and fast rule I'm not seeing.
  2. Our Constitution and Bylaws Committee has extensively revised our constitution and bylaws. It was passed by the governing council, as required, and now it must be approved by the membership. We will use an electronic vote (already provided for in the current bylaws). When our council discussed it, we went through it article by article and approved each one, then took a final vote to accept this document in place of our current one. When the membership votes, should we offer a chance to vote No on each article, or ask for one vote on the final document?
  3. We are an incorporated society and we're revising our bylaws. Our mission and goals, as stated in our charter, are outdated. RONR 56:18 says that a preamble can be added to the bylaws to state a more updated set of goals. Does anyone know of a sample we could look at? My online searches have turned up none that seem helpful. Thank you.
  4. Hello: I am on the board of a 100+ year old organization. We recently had a person who claims to be an RP tell us that under RONR 12th Ed., we are "not allowed" to have a constitution. We operate under a constitution and separate bylaws, with the constitution being harder to amend, and RONR The closest thing I could find in RONR (Section 2:8), says that it's now advisable practice to combine those separate documents into one - but nothing about it being required. (For what it's worth, we are incorporated in the State of New York). So, my question to the group is: is this "constitution not allowed" argument well-founded, or is it someone simply trying to stir up trouble or prove how smart they are? I'd like to get some other informed opinions.
  5. Our congregational constitution requires that members receive a "copy" of any constitutional amendment (motion) 30-days before the discussion/vote on same. In the new world of electronics, does RONR consider electronically-mailed copies to be the same as "copies" (which, obviously, was originally meant to be "paper", but, of course, they didn't know better.) Does RONR speak to this nowadays, or is it a state-by-state kind of thing? Our current "amendment" situation actually involves adopting a whole new 35-page constitution, and we'd rather e-mail than print one for everyone...
  6. Our constitution indicates the vote for Board takes place at our May meeting and there is the opportunity to nominate from the floor. Due to the current environment our Board is suggesting we do the vote by email and thereby not having the option of nominating from the floor. My question, can the board make this decision or does this change need to be brought to a vote of the membership to change this procedure.
  7. Can a motion be made to suspend (or place a "hold") the constitution and bylaws of a Student Government Association? We generally don't meet quorum (we're working on that), but say we do, if it's absolutely necessary for this motion to be put in place, is it possible? How can I word that? I'll be trying to find as much information as I can before the General Assembly Meeting this next Wednesday.
  8. Hello, Our small church is divided on topics which require a 2/3 vote to change bylaws/constitution and possibly leave our current denomination. There has been some confusion as some members seem to believe that there would need to be 2/3 vote just to leave things as they are. As I read Robert's Rules, I believe it means a 2/3 vote to make changes. Can someone help clarify this for me? Thank you.
  9. Hi all, I am part of a committee that is working on some major changes to my organization's primary and secondary documents. We are planning to (mostly) merge the two documents together, and also create some other secondary documents. The way we are planning to do this is to take the existing Bylaws (the current secondary document) and redistribute its language into other documents. Much of the language will be placed in the Constitution, some of it will become Special Rules of Order, and perhaps a small portion will become Standing Rules. The Constitution of the organization will then be renamed to become the Bylaws of the organization. Part of my concern is with an existing constitutional provision regarding amendments. Currently, the process to amend our Constitution requires a 3/4 vote. However, based on my understanding of RONR, this is not actually an amendment but is instead considered a revision, in which case the entire document (the Constitution) is open for primary & secondary amendments. Right now, our tentative plan is for the committee to present a somewhat complex motion to the assembly to move the contents of the Bylaws into the other documents, eliminate the existing Bylaws, and rename the Constitution to be the Bylaws all in one motion. The questions I have are: * Does the motion require a 3/4 vote, given the procedure specified in the constitution, or is a 2/3 vote sufficient? * Would we be able to suggest that Division of the Question is out of order, given the fact that we are entirely eliminating one document and redistributing its contents elsewhere? * Is our complex motion the proper way to proceed, or is there a better way to do this? Any advice you can offer is appreciated. Thanks much for your help.
  10. I am a council member of a university department. We are currently in the process of trying to update our 1978 constitution. Our department has an executive committee that in the past has been appointed by the chair for a term of 3 years. The last executive was approved by council in a motion 3 years ago. In our 1978 constitution it is outlined that he executive is elected by council and has a term of 1 year. Some members of our council want to revert back to this elected 1 year term, others want the appointed 3 year term. The chair has indicated that since the last executive was passed by motion (for an appointed 3 year term), this is now the written rule, and that it trumps our old constitution that we havent followed in a long time. Is this the case? Does that motion to approve that executive from 2014 replace the rule that is outlined in the constitution. thanks
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