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  • RONR Message Board – Robert’s Rules of Order Newly Revised
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  1. Our congregational constitution requires that members receive a "copy" of any constitutional amendment (motion) 30-days before the discussion/vote on same. In the new world of electronics, does RONR consider electronically-mailed copies to be the same as "copies" (which, obviously, was originally meant to be "paper", but, of course, they didn't know better.) Does RONR speak to this nowadays, or is it a state-by-state kind of thing? Our current "amendment" situation actually involves adopting a whole new 35-page constitution, and we'd rather e-mail than print one for everyone...
  2. I'm the secretary for my organization, and I want to revise our constitution. We don't have a bylaws section, but we do have 6 or 7 amendments listed out at the end of the constitution. Our constitution hasn't really been updated in over 10 years, so a lot of it's contents are out of date. There's a lot of things I need to change to make the constitution reflect how my organization currently functions, so it seems like it would make more sense to write an updated constitution and have it ratified at a meeting instead of voting on multiple, specific amendments. The amendments sections of our constitution says that "This constitution shall be ratified by 2/3 vote of the active membership present and voting." My questions are: 1: Am I allowed to just change whatever I want and then pass my updated constitution with a 2/3 vote? 2: Most (or all) of the amendments are irrelevant at this point. If I make a revised constitution, can I not include the old amendments at the end of the document?
  3. Constitution states: Minutes of all Executive Committee meetings, including teleconferences, shall be kept and promptly promulgated to the Association members within 30 days of the meeting. So if a vote is caried out in Executive Session, do the members have the right to see the passing of that vote in the promulgated minutes?
  4. I belong to a 501c3 organization that currently allows membership to spouses of officers and civilian equivalents. This is stated in our constitution and bylaws. Our president recently sent out an URGENT email stating that the Board of Governors had passed a motion "I move that the club be open to all ranks." The email further stated that she intended the membership to vote on this issue at the next general membership meeting in less than two weeks. No further information was provided on how the constitution would be rewritten to incorporate this motion. Our current C&B states the following requirement for amendment: "The proposed amendment shall be presented at a General Membership event, posted, and voted on by a simple majority at the next regularly scheduled General Membership event." From my reading of Robert's, this is an improper motion because it conflicts with our C&B and any vote on it would be null and void. Further, that is in violation of the requirement for advance notice, and also does not adequately address proposed constitution changes. When I addressed my concerns to the president, I received the following response: "The vote will establish precedence for amending the constitution and bylaws. If a simple majority of the general membership supports the proposed changes, the constitution and bylaws committee will work to incorporate draft changes." Am I correct in my assessment of the president's email notification? Further, if the Board of Governors and President go forward with this vote, what, if any recourse do I have as a member? Thanks
  5. Few years back, I recollect one of your interpretations as to: " In case of ambiguity, the intent of the founding member is final " or something to this effect. Please help me with this interpretation in the Roberts Rule of Order, 10th Edition
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