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Found 20 results

  1. Guest

    Bylaws and Elections

    I am a member of a national club. Our members are all over the US. Our Bylaws state that a nominating committee is to be formed and announce their nominations on or before August 1st. Individuals can then petition to be on the ballot by August 24th. The bylaws go on to state "SECTION 3: Annual Election - The election of officers and delegate to The American Kennel Club (who may but need not be a director or officer of the Club) shall be conducted by secret ballot. Voting for candidates, if necessary, shall take place in September. The Secretary or an independent firm should send, receive and c
  2. Suppose that according to the procedures on and before page 647, following the offender being named, a member moves "That [name of the offender] be required to leave the meeting hall during the remainder of the meeting." What would the threshold for this motion be? Alternatively, suppose that a member moves "That the rights of membership of [name of the offender] be suspended for a period of __ days." What would the threshold for this motion be?
  3. I might be a bit confused so looking for clarification. Board Minutes of an organization was published to its membership today. This is a national club so the BOD meets monthly via conference call and members do not attend the meetings. There was a special meeting held where the BOD received notification that a member of the current board wanted to prefer charges against another current board member. The fee required was paid and the board member was notified of the charges against them. It was also stated that a motion was made to move ahead with charges against two other members. I don'
  4. Page 647 says that after the chair has given proper warning, it can be moved to remove the offending member from the meeting hall. Would this motion need a majority or two-thirds to pass?
  5. Given the current political climate, the question of procedures for handling accusations of sexual harassment within our group has come up. (It should be noted that the discussion is hypothetical at this point, as nobody has been accused.) As I understand our bylaws, they only contain explicit discipline requirements for violations of the loyalty oath and for excessive absences from meetings. If (again, hypothetically speaking) we had a member who had sexually harassed someone else, can we specify that as a charge for a trial, or is the lack of a cover-all "members shall not do stuff
  6. [excerpt, RONR, page 92] Q. Does the current authorship team stand by letter #b? Can an assembly call a special meeting despite no bylaws' authorization for special meetings, when the subject of the special meeting would be a disciplinary action?
  7. On page 407 in the 11th edition under abstaining from voting, line 23, 24, the phrase "direct personal or pecuniary interest not common to other members" (italics mine), what is the intent of the "not common" phrase? This is the scenario: a number of board members were present at an event at the club where poor decision making caused a possible unsafe moment. No rules were broken, no injuries or property damage occurred but this group is not liked Even though the infraction seems minor, the BOD is entertaining suspension and expulsion as discipline. It appears power shift is what is trul
  8. We have a situation in our Association which has never come up before and, frankly, we're overwhelmed. A statement was made in an open meeting which condemned members of a local association. Those Chapter members were obviously upset and one filed a formal complaint citing the bylaws of our Association and the relief requested was that the offender NOT take office next year and also that a public apology be issued. However, according to the State bylaws, the local chapter bylaws AND the national association bylaws, the remedies are "discipline, expulsion, suspension, and/or termination
  9. Re: a necesary tie between discipline and good standing. Under RONR 10th edition, the act of sending the targeted member notice of disciplinary action always resulted in an immmediate suspension of all rights, excepting those relating to trial [RONR 10th ed., page 637 lines 33 ff.] Under RONR 11th edition, the act of sending the targeted member notice of disciplinary action does not result in an immediately suspension of all rights, but can, if the notice says so. [RONR 11th ed. page 659, line 6, see "if desired"]. Q. If RONR 11 applies, and if a disciplinary notice goes out, without the
  10. The question deals with a requirement for the investigating committee to "meet with the accused for a frank discussion and to hear his side of the story (p. 658, ll. 20-21)." The assembly is considering disciplinary action against a member for an offense outside of the meeting. It appoints a committee to investigate. That committee conducts an investigation, but it does not even contact the accused. The accused, didn't attend the meeting, and has no idea she is being charged. The committee reports charges against the accused. 1. At this point a point of order is raised that the accus
  11. Executive Committee has 9 members including President. 3 of those members are trying to take over the organization and remove the Executive Director. Bylaws Committee had a cross section of members with different views who met for many months and was able to come up with compromises that all but 3 members agreed to. Bylaws Committee has submitted extensively revised bylaws. Executive Committee voted to send new bylaws to the Board for a vote. President broke the tie vote to send bylaws to Board. These 3 members plus 2 additional members from bylaws committee who voted against passing the by
  12. At a recent board meeting, our club president removed from the board meeting and censured the club secretary after repeated points of orders. The club president called for a penalty and made a motion of a 30 day suspension of the secretary. The vote passed 4 to 2. Now the president is stating that because of the 30 day suspension, the current secretary is removed from the position as well as any other position currently held. the president is also instructing the secretary to deliver all records of the club to himself. The president feels that the current club secretary can be removed fro
  13. Recently at or board meeting, a club member lay charges against a board member for conduct prejudicial to the best interest of the club. the charges were preferred by a board members wife. There are seven members of this board. It takes a majority for a quorum according to the bylaws. At this board meeting, one board member was absent from the meeting which left six. When the charges were read, the board member who had the charges filed against him had excused himself from the board meeting. Another board member excused herself for conflict of interest from a business deal they had in the
  14. If an organization's bylaws state the reasons and methods for a director's removal from office - even if those bylaws include the phrase "...or until his successor is elected" - would this not mean that the organization is limited to removing directors only for those reasons listed in the bylaws, as opposed to doing so "at the pleasure of the organization" as per RONR?
  15. Dear Forum, I am interested in the proper procedure for pursuing a motion of censure at the board meeting which *follows* the one in which statements (to the point of allegations) had been made. Under fire was business (actions) taken outside of board meetings. Some statements in the last board meeting fell short of outright allegations, as these were issued under a veil of multitudinous confusion (roughly "I cannothelp but think there must be some conflict of interest in the manner in which these directors have conducted themselves") yet despite other statements going so far as to contend imp
  16. A non profit membership organization is being sued by one of its members. Club has services of attorney. As the organization is small, many of the board members have had past 'business relationships' or transactions with the plaintiff. The attorney periodically briefs the BOD on status of litigation. BOD may be asked to approve various courses of action, and eventually possibly a settlement. Some members of the BOD believes they can pass a motion 'recusing' another member from being present at the attorney's briefing and that the motion would in some manner remove that member from any
  17. I belong to a private national club. I was brought up on charges by another member, and a diciplinary hearing was held. I have sent emails to various board members requesting a copy of the transcript or minutes, and have been told that the board decided the meeting was a closed meeting and no minutes were taken. Yet a professional transcriptionist was preent and I was asked to give copies of all my documentation to her to for inclusion in her transcript. She did type throughout the hearing and ask for clarification on the spelling of names. My question is how do I go about getting a copy of t
  18. If our bylaws provide that Robert's Rules of Order will apply to all meetings and business transactions not otherwise specified in the bylaws, can a disciplinary committee be created in the Rules and Regs but not in the bylaws that outlines procedures different than those specified in Robert's Rules. The bylaws do state that committees can be appointed by the board and their duties outlined in the Rules and Regs and later that Rules and Regs are not to conflict with any bylaws.
  19. Guest

    Executive Session

    Are members of a board of a club who participate in an executive session meeting held to a standard regarding the confidentiality of the discussion in executive session? If a board member reveals to an outside party details of a discussion held in executive session, what remedies are available to the board/organization?
  20. We are a chartered organization of a state organization that includes Congressional District organizations as well. We have a member that is a state committee member and by default of our bylaws, is a voting member of our local county committee. This member has conducted himself that under normal circumstances would have brought him before the county committee on the charge of "conduct detrimental to the party" with the result being removed from his position. However, he is a state committee member and our bylaws as set by the state must allow state committee members be voting members of ou
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