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Found 24 results

  1. Can discussion/debate transpire on an item being introduced for a public hearing? Our elected body considered an item captioned, “Consider the introduction of an ordinance to change the organizational structure of various departments and calling a public hearing on ‘date’.” The body was informed that it could not discuss or debate the particulars of the agenda item because the caption did not include the words “and discuss”. Does the item require that the public hearing is called before discussing the matter? If so, does this preclude the body from making changes to the proposed ordinance befo
  2. This was posted before, but with too many details, and the results, no surprise, were tangled. Apologies. Here it is again, stripped down and simplified. To guide us in the future. Assume: A grantee organization asked for another ,annual grant, $80,000 as they got last year. A trustee submitted a motion , on time and in writing, saying: "I move to again fund the grant request, as presented, $ 80,000, and also the customary 10% contingency of $ 8,000. .. An $88,000 grant for 2020." A discussion ensued: There was a suggestion to cut down to $50,000
  3. Our organization gives grants. A foundation that was granted $85,000 in 2019, asked for another $85,000 grant for 2020. A Trustee filed a motion with the executive secretary, ahead of the Trustees meeting , writing: "I move to again fund the grant request, as presented, $ 85,000, and also the customary 10% contingency of $ 8,500. .. A $93,500 grant for 2020." The grants officer proposed to give only a $50,000 grant. The Trustees thus had two motions on the table: The Grants officer: $50,000 A Trustee: $ 93,500 At the meeting, the two mo
  4. If discussion ensued before there was a call for a motion by the chair and no motion was made, can discussion continue at a subsequent meeting if placed in the agenda or is it a dead issue?
  5. I was at a recent school board meeting in my town. A citizen got up and asked the board a question. The board nembers told the citizen that, per Robert's Rules of Order,, dialogue would not be occurring. She was told she could speak but that the board would not be responding. Is disallowing a dialogue with citizens at a public meeting like this one of Robert's rules of order? thank you.
  6. Guest

    general discussion

    is it possible under RR to discuss a topic without first presenting some motion. For instance, I would like to discuss a hiring policy, possibly develop a hiring policy, but do not have some specific one in mind at the start where a vote would be needed. do we have to develop a strawman motion in order to discuss a topic?
  7. Two questions: 1. If an ADOPTED agenda includes a generic topic under New Business like "Lobby Decorating," can multiple motions germane to "Lobby Decorating" be offered under that agenda item before the body proceeds to the next item of business (say, "Landscaping")? For example, let's say a motion concerning wallpaper is made and disposed of under Lobby Decorating, can a member then rise following that vote and make a motion concerning carpeting? Or, are no further motions in order beyond that first motion because the next item of business (Landscaping) is up next? 2. I serve o
  8. Guest

    Call the question

    After a motion has been made and a second follows, the chair asks for discussion. After discussion has come to an end, and a person is recognized to speak, they announce "I call the question" does the membership have to move, second and vote on "calling the question"? Or do you just procede to the motion that was on the floor and vote?
  9. At a recent annual, national meeting of an organization, some constitutional amendments had been distributed (in advance, as required) for consideration, but no motion as to their acceptance/adoption had been made. Discussion ensued - despite the lack of a motion. Widespread disagreement and lack of understanding of the not-yet-motioned amendments became apparent. A member motioned that the proposed amendments be referred to a committee for review and rewording, and that the amendments be again considered at the next meeting. This motion carried, and a committee was appointed by the
  10. We are a local elected Board. At our meetings we have public comment in the beginning and then get on with our agenda. When discussing an agenda item it has occurred that a Board member may want the view of someone in the audience, normally with unique knowledge related to the topic. Outside the debate of a motion, may a member request a non-member to give their views? What would the procedure for doing this?
  11. If the parlamentarian is a member of the organization for which s/he is serving in said capacity, is that individual permitted to introduce and discuss specific legislation or would this be considered a conflict of interest given the nature and role of the parlamentarian?
  12. At our upcoming AGM, a committee chair will be giving an update on a project 's progress. Although there will not be a resolution proposed, the Chair usually allows questions to be asked by the members. As there is no resolution, therefore no vote to be taken, can the Chair unilaterally limit the time allocated to questions and even the time allowed for each member? Or, must someone make a motion to limit discussion? Dave
  13. A member has called a special meeting, in accordance with our bylaws, through a letter to the officers. The letter states that they are calling a special meeting to "discuss our leadership structure." RR and our constitution state that only the stated agenda can be discussed at a special meeting. Since the member's letter only specifies "discussion," with no actionable item to be voted upon, would any voting outside of discussion procedure be considered out of order? If a member moved to dissolve the leadership board or dismiss an officer, wouldn't that be beyond the scope of the stated specia
  14. In the minutes, I say "after a discussion" or "after a lengthy discussion." I've been putting that in for nearly a year. This month, on the draft, I again had it listed. One of the board members has requested that I put in more detail - it involved an amendment to the previous month's minutes on a contentious topic. The prior minutes are now complete with the new wording. I was under the belief that discussion in general did not go in the minutes, only facts. I feel that if I put in more detail on this topic, it will open up more detail in all agenda items. Suggestions?
  15. Guest

    Limiting Discussion

    A topic for upcoming discussion is very controversial and divisive. Unfortunately, a prolonged discussion of this one topic will throw off the entire agenda. Still the issue is of such importance that not allowing everyone a chance to be heard will increase the divisiveness. The speaker of the House is initiating the limiting of discussion. The amount of time to be allowed and the number of people that will be allowed to speak is just a small fraction of what would normally be expected to respond to this issue. The Speakers decision is based on RRONR 11th Edition 43. Rules of Governing D
  16. Must all discussion be related to a motion? For example, a member was recognized. She asked why a prospect was not contacted by the president. The president explained his reasoning. Discussion ensued. The group seemed unanimous in their opinion that president should have contacted the prospect. He agreed that he should have done so, and said he would initiate contact. This occurred with no motion on the floor. Should the member raising the topic have presented it in the form of a motion, or could the rules have been suspended?
  17. I am chair of a local planning commission. One member of our commission is requesting that, once we close the public hearing, we allow discussion among the commission members PRIOR to a motion. Our municipal code clearly states that the current version of Roberts Rules of Order are to be followed by our governing body and all other boards and commission. Our legal counsel is also not comfortable allowing discussion prior to a motion - mostly due to the code requirements, I believe. This issue raises its head about once every six months. I have heard of other commissions and groups allowing
  18. After an exuctive session, can one who was in the executive session discuss issues discussed in the executive session with another board member who was in the same executive session. In this scenario, both board members who were in the executive session would be absolutely certain that they couldn't be overheard by anyone else..
  19. I'm secretary for a club and the club board at the last minute asked me if we could move a discussion that was recorded in the board minutes to the excutive session minutes so that the general members of the club wouldn't see who we were discussing. It is my understanding that minutes are recorded in the order in which they are discussed and if they want an item to remain "private" they need to wait until excutive session is called. Our minutes are posted for club members to see after they have been approved. am I incorrect in thinking we may not move an item if it was discussed in the boar
  20. A motion is made and seconded and discussion by the Board begins. Does the community have the right to comment at this time or is it only the Board that may discuss the motion?
  21. Guest

    Multi-part motion

    Can a motion be made in, say, three parts, seconded, and then followed by discussion and voting on each part separately?
  22. Our school board of 5 memebers doesn't always want the audience (teachers) to comment during discussion of the agenda items. The teachers get a 'teacher report' at the begining of the meeting, but when they talk about items on the agenda during the meeting to be voted on or just be discussed we are not sure of the protocal. Is there a time limit for comments, either per person or in general? And I assume people are called on by the board, but the board must allow comments? Our new board president wants to keep the meeting very breif and doesn't value teacher input and we want to be ready!
  23. Is it permissable to ask staff to leave when discussing staff compensation and performance?
  24. I am a new school board member seeking a solution to a problem I have encountered. If we have an item on our agenda can we discuss it BEFORE a motion is made. My board currently does not allow discussion of an item of business until after a motion has been made and seconded. This leads to problems when particularly controversial or unclear issues are presented to the board. Is there a way to allow discussion to occur before a proper motion is made?
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