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  1. I am relatively new Robert's Rules but have done quite a bit of reading over the past several months. This is my first post and it is with great hope and appreciation that someone out there can help me with my problem. I am an elected Board member of a local high school football association. Our games are assigned by our Assignor who is also a working official. Our Bylaws state that all game assignments are to be reviewed by the Assignment Committee especially those games that the Assignor assigns to himself. I was asked by the Assignment/Assignor Review Committee Chair to help with this review. During my review the President asked me not to "blindside" with any of my findings related to the Assignment/Assignor Review (AAR) and stated that I could, with complete confidentiality bring to him any issues I had discovered. I told the Committee Chair of the president's request and he said that it was all right with him. So I naively telephoned the President with some rather disturbing findings that the Assignor had committed two days before our scheduled meeting in which the Assignor was to be interviewed and questioned about the games he assigned himself. At this meeting wherein the Assignor was to answer questions the President "cut me off at the knees" and prohibited me from asking the Assignor questions involving the majority of his self-assigned games. I know now that his actions were out of order but at that time I didn't have the knowledge of the "Point of Order" and "Appeal" procedures available to me to correct the ruling error - my fault. However, there were several meetings after this meeting wherein I tried to re-open the subject and the President refused to even consider a Motion stating that the AAR Chair had given his report and that the matter was closed. I made numerous requests of the President to call a meeting as I pointed out that the AAR Chair's report was incomplete and therefore did not satisfy our Bylaws requirement. After several meetings the president finally reversed his original ruling (mind you no motion or related discussion/debate was ever heard on his unilateral and incorrect ruling regarding the Chair's report) and finally he decided to re-open the Assignor interview (Q&A) a full two months after the original deadline for when this was to be completed. Additionally, he somehow convinced the AAR Chair (who was recently elected to become the VP and eventual president) that I should be removed from the AAR Committee. The problem that I am seeking help with is this - I understand that the basic and most fundamental premise of Robert's Rules of Order is that the minority shall be heard but the majority rules, I completely agree. However, after out last meeting wherein I was removed from the AAR Committee, the Board held an unauthorized meeting wherein the AAR Committee Chair gave his final report stating that "all was good" with respect to the Assignor's self-assignments. He has full knowledge of the Assignor's deceptive assigning tactics but now has given his "blessing" via the Committee report. The problem with this meeting is that no "notice" of this meeting was ever given and according to our Constitution notice must be given. It is my understanding that if Notice is not given the this meeting and anything decided and/or approved in this meeting is "Null and Void". More importantly, since "Notice" was not given (a fact that our Secretary/Treasurer freely admits) this begs the question that "if no notice of this meeting was ever given, then how did the Officers and other Board members have knowledge of this meeting and were able to attend?" It appears that I was the only Board member not aware of this meeting in which they approved of the Assignor's self-assignments! I am basically the only Board member that has the documentation that shows "where all the bodies are buried!" I am assuming that the President wanted me removed from the AAR Committee because of this knowledge/documentation but knew that as a Board member he still couldn't prevent me from asking the Assignor questions. The only way to accomplish this was to have a meeting wherein I wasn't there to ask any questions. My problem is this - I have no faith in the Officers or the Board members that attended this "No Notice" meeting as I believe there exists the possibility of collusion. Please note that the Officers and the Board members (including myself) receive our game from the Assignor. I believe that this Board has substituted their duty of "executing the Association's will" in exchange for a personal agenda, although at this time I'm not exactly what that is for each of the members involved. I want to bring this matter to the Association and let the members decide what should be done regarding the Assignor. This is not a new matter as the Assignor was fired for similar problems years ago. How do I call a Mass Meeting so that I can present my findings to the Association and let them decide since all of their games are assigned to them by the Assignor? How do I disqualify or bring charges against the Officers and Board members that participated in the "No Notice" meeting? If my plan/strategy as outlined above is improper or out of order, what is the proper course of action that I should take with respect to the unauthorized meeting? In adavance, I thank you all for your time, cooperation and consideration of this matter. Sincerely,
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