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  1. Our by laws call for the nominating committee to submit a slate of candidates, which is posted both at our facility and on line 30 days before the election. The by-laws also allow for "nominations from the floor." This sometimes creates confusion, as we must then determine the eligibility of the floor nominee "on the fly." (Our by laws have some specific requirements for officers, as well as a minimum duty requirement.) Even before the pandemic, we sometimes had difficulty getting a quorum, and on some occasions in the past, some members have used the option of floor nomination to "stack the
  2. Need help with procedure. My organization needs to elect new officers. We sent out a call asking people to nominate others or themselves for the positions. We then sent all entries to the nominating committee. The nomination committee confirmed all nominated had the credentials to be on the board.. So I need to know next steps on how to conduct this appropriately. Should the nominating committee then prepare a slate of officers and have the membership electronically vote to approve the whole ballot. Or should each office be voted on individually and list each of the candidates who were
  3. Our school PTO's bylaws say that in order to be a member "in good standing," one must have attended at least 3 previous meetings. However, we are about to have our election, and for most of the offices, no one "in good standing" wants to run for office. We do have some newer members who are willing to run, but they have attended fewer then 3 meetings (and for some, it will be their first meeting). As a PTO, our organization has a high turnover rate because kids graduate, so we lose 1/3 of our membership every year, and they are replaced with completely new members. We of course want to ch
  4. A notice for a special meeting of a local chapter (to be held September 25) goes out and the only agenda item is "Election of Officers." The bylaws state that members in good standing may vote. Conversely, you are not in good standing for a litany of reasons including "...not paying the membership dues for the new fiscal year by the designated date." The new year begins October 1. The designated date was September 20 and again the election meeting is September 25. A few members feel the meaning of the bylaws is ambiguous and thought that good standing would be taken away in the new fiscal yea
  5. Guest

    Bylaws and Elections

    I am a member of a national club. Our members are all over the US. Our Bylaws state that a nominating committee is to be formed and announce their nominations on or before August 1st. Individuals can then petition to be on the ballot by August 24th. The bylaws go on to state "SECTION 3: Annual Election - The election of officers and delegate to The American Kennel Club (who may but need not be a director or officer of the Club) shall be conducted by secret ballot. Voting for candidates, if necessary, shall take place in September. The Secretary or an independent firm should send, receive and c
  6. My state organization's Constitution and By-Laws do not specify that an officer must be elected by a majority vote. In the past, we have made the selection based on a plurality in some years, a majority in others. However, I seem to recall reading awhile ago in RONR that if there is no provision stating otherwise, a candidate must receive a majority of the votes cast to be elected. When I went back to check, I could not locate the paragraph I wanted. Am I mis-remembering? If not, could you indicate which chapter/section (or even page number) of RONR I should find this information in?
  7. Guest

    Election by Default

    I would like to know if there is any kind of 'standing rule' that defines the election of an officer who runs unopposed. I would like to propose a motion: "A member, who is the sole nominee for an office, must still earn a majority vote, in order to gain that office." In other words, should a member run unopposed for an office, he/she would not be elected to that post by default of no competition. A candidate must still earn a "vote of confidence" from the membership, in the form of a majority vote. Therefore, would the ballot be reqired to have a "NO", or "None of the Above" box to check? W
  8. I know that nominations can be debated, but I need to know if that also means that members can ask direct questions of the candidates during the debate.
  9. There is a possibility at our annual general meeting that if a former board member gets elected this year, most of the board will immediately resign, state their reasons and walk out of the meeting. I am concerned we will then not have enough board members to form a quorum to hold a board meeting, and no one to chair, record minutes, sign cheques, pay bills, etc. Effectively our club will cease to be able to do business. Here are my questions should these newly elected officers and board directors resign and walk out: Can someone make a motion to have the board member causing these resignati
  10. Guest

    Elections and Debate

    In the election of officers, is the assembly entitled to debate in the same way as in a main motion. In other words, isn't an election the question of who shall we elect as president or secretary or whatever office? (A citation to Robert's Rules would be helpful.) So, the converse, if an election isn't a question before the assembly, how is the issue of discussion fairly handled? The issue revolves around rule-making to limit the time and the people who may speak for candidates. If an overall time-limit for a candidate is set at, say, 10 minutes and only that candidate can choose who speaks (w
  11. We have a situation where an election was a tie, and the winner was decided by drawing high number ball. We found out 1 week after the election that one of the members that was allowed to vote was actually ineligable to vote. What complicates this even more is that one of the candidates (the eventual winner) was the one who was to determine eligability. If he would have done his job properly, then he would have lost to the other candidate. At this point, our board wants to let the membership decide(by vote) if the election should be nullified, and re done. Others want us to just throw out the
  12. We have a situation where mail in election is taking place and ends on December 22, 2012. One of the presidential candidates has had charges filed against them, been formally notified of those charges, and their trial will be held shortly into the new year, before the new Board takes office. We need to know if a person that has been formally charged with ethical violations can run for office? If they can run, can we delay the election results until the hearing is completed? The new Board Members don't officially take office until January 15th. Our thoughts are if they are found guilty of
  13. We have 12 members on our church council. The church body has elected 4 new members to replace 4 outgoing members who are leaving the council on Dec. 31. The 4 new members are attending the December council meeting. The council elects the church officers from the council at the December meeting. 1) Do the 4 new council members vote for officers for NEXT year at the December meeting even though they are not official members yet (until Jan. 1)? 2) Do the 4 outgoing members vote on the officers for NEXT year even though they won't be on the council after Dec. 31? (Council members say they sho
  14. I read this thread and have some questions: Here are the details: 1. a club's constitution requires that to be nominated for an office, the club member must be in good standing 2. a club member is in good standing if the club member has attended 6 meetings in the past year 3. if there are two nominees for the office of president, the highest vote is president and the other is vice president. There were only 2 nominees in the election in question. 4. a member who had only attended 4 meetings and was thus not in good standing was nominated and elected to the office of president, le
  15. In the midst of an election year, the chairperson of the election committee has been established, however the vote will be a few months away (May '13). If a motion to amend the election policies is put before the floor, should it be ruled out of order as the election process is underway and deemed improper to amend a process while it is currently being utilized? In other words, if members wish to amend the election bylaws they must do so while elections are not currently being held.
  16. National organization conducts election by mail. Teller is a professional firm Ballots mailed, and subsequently determined invalid, due to administrative error. Ballots reissued. Before ballots were reissued, a suit against the organization was filed. Membership was not advised of pending legal action until 12 days after replacement ballots were mailed. A number of members indicate they did a quick return on their ballots, but are now asking if there is a way to withdraw their ballot. Nothing in bylaws, and nothing (that I've found in RONR). Assuming that it's not prohibited, might a witn
  17. Guest

    running for office

    does a person sitting on the executive commmittee in an elected position have to resign in order to run for another elected office on the executive commmittee?
  18. I am the president of a small board. Per our bylaws, I appointed a nominating committee to nominate officers for 2013. The committee consists of three board members, and one member agreed to serve as chair of the committee. Before calling a meeting of the committee, the chair spoke with possible nominees and had a slate already in mind, which he then presented to the committee at its meeting. One committee member was very unhappy with this and complained to me. Are there any rules about identifying and contacting potential nominees before a nominating committee meeting? Was it OK for the chair
  19. Guest

    Elections

    Bylaws state that elections are held yearly and specific positions are up for re-election in odd years and the other in even years. A board member, who is not up for election this year, runs for a position that is up in the current year. When this person is nominated, is their current position automatically vacated? The person did not win the new position and wants to return to their current position. Some of the board beleives the position was vacated when they ran for a new position. Others beleive the position is not vacated unless the person got elected into the new position.
  20. Guest

    presidential voting

    At our recent semi annual meeting the mailed in ballots from a district were counted and a winner was declared. We then had a premembership meeting with executive committee and just the results was declared. We then had our membership meeting and the winner was installed in office. The newly elected board was having a meeting following the membership meeting and I asked for a report on what the vote was. They said they counted the ballots and it was a tie. So, they notified the President to break the tie. They keep saying the President CANT vote which is incorrect so they asked the President t
  21. Guest

    Write-in ballot

    Is a 'ballot' distributed in advance to members with pre-printed choices (not by the secretary) valid and can it be considered a write-in ballot even though those who used it didn't actually write it in themselves? We have had an election coup orchestrated by a group who created an amended ballot by stapling this 'write-in' section and distributed it to a select group of members.
  22. We will be holding our first annual meeting and we have 3 openings on our board to fill. We also need to elect officers. Our by-laws state: 1) Newly elected Directors shall assume office at the first Board of Directors meeting following their election. 2) The Officers shall be elected from among the Board of Directors at each annual meeting of the Directors and shall serve for one year and until their successors are elected and qualified. My question involves when the officer elections occur? Does that happen after the new members are elected? I am confused because of the statement "newly ele
  23. Guest

    Election

    Our church has a constitution and bylaws and it states: "A Call Committee of six voting members and two non-voting alternates shall be elected by this Congregation." But it is silent as to whether the congregation should vote for 6 or 8. At the election of the congregation how many should people vote for?
  24. We require 35 members for a quorum at our general (an only in person) meeting. The bylaws state that votes are cast "in person." If we do not get the 35 person quorum and we have to elect a new board under our bylaws, what options do we have or not have? Does the current board stay in place - and for how long? Can/should we hold the election anyway and see what happens? It seems we must hold an election, yet can't and are restricted from electronic and other means of voting. In case this helps: We are incorporated in Illinois (but have not offices in Illinois). We have an office in Col
  25. If our bylaws stipulate that voting must be "by written ballot" and that the Robert's Rule of Order must be followed, can "write-in candidates" or "none of the above" be disallowed from the ballot paper?
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