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Found 47 results

  1. Guest

    Bylaws and Elections

    I am a member of a national club. Our members are all over the US. Our Bylaws state that a nominating committee is to be formed and announce their nominations on or before August 1st. Individuals can then petition to be on the ballot by August 24th. The bylaws go on to state "SECTION 3: Annual Election - The election of officers and delegate to The American Kennel Club (who may but need not be a director or officer of the Club) shall be conducted by secret ballot. Voting for candidates, if necessary, shall take place in September. The Secretary or an independent firm should send, receive and count ballots. The nominated candidate receiving the greatest number of votes for each office shall be declared elected. The results of the mail-in balloting shall be announced in the next Quarterly Newsletter." What actions can be taken if the Board fails to have an election during the month of September? The next newsletter is due to be published the first week of October and that should have the results in it. It is September 17 and I do not see the Board pulling off a mailed ballot election by the end of the month.
  2. My state organization's Constitution and By-Laws do not specify that an officer must be elected by a majority vote. In the past, we have made the selection based on a plurality in some years, a majority in others. However, I seem to recall reading awhile ago in RONR that if there is no provision stating otherwise, a candidate must receive a majority of the votes cast to be elected. When I went back to check, I could not locate the paragraph I wanted. Am I mis-remembering? If not, could you indicate which chapter/section (or even page number) of RONR I should find this information in?
  3. Guest

    Election by Default

    I would like to know if there is any kind of 'standing rule' that defines the election of an officer who runs unopposed. I would like to propose a motion: "A member, who is the sole nominee for an office, must still earn a majority vote, in order to gain that office." In other words, should a member run unopposed for an office, he/she would not be elected to that post by default of no competition. A candidate must still earn a "vote of confidence" from the membership, in the form of a majority vote. Therefore, would the ballot be reqired to have a "NO", or "None of the Above" box to check? Would this have to apply to all offices open for election on the ballot? Or is this a seperate issue all together?
  4. I know that nominations can be debated, but I need to know if that also means that members can ask direct questions of the candidates during the debate.
  5. There is a possibility at our annual general meeting that if a former board member gets elected this year, most of the board will immediately resign, state their reasons and walk out of the meeting. I am concerned we will then not have enough board members to form a quorum to hold a board meeting, and no one to chair, record minutes, sign cheques, pay bills, etc. Effectively our club will cease to be able to do business. Here are my questions should these newly elected officers and board directors resign and walk out: Can someone make a motion to have the board member causing these resignations to be removed from their elected position (if they won`t resign of their own accord). Does the membership vote to accept or reject all of these resignations (I assume a simple majority is needed). If the resignations are accepted do we hold a new election immediately while we have the membership altogether. What do we do if we cannot fill out the board to achieve a quorum for board meetings.
  6. Guest

    Elections and Debate

    In the election of officers, is the assembly entitled to debate in the same way as in a main motion. In other words, isn't an election the question of who shall we elect as president or secretary or whatever office? (A citation to Robert's Rules would be helpful.) So, the converse, if an election isn't a question before the assembly, how is the issue of discussion fairly handled? The issue revolves around rule-making to limit the time and the people who may speak for candidates. If an overall time-limit for a candidate is set at, say, 10 minutes and only that candidate can choose who speaks (whether or not the candidate or the speakers chosen are eligible to vote or members of the assembly), isn't that a limitation on the assembly to discuss the candidates for the office? And if it is a limitation, does it not require a 2/3 vote to gain approval either as part of a set of rules or as a motion?
  7. Guest

    Election Nullification

    We have a situation where an election was a tie, and the winner was decided by drawing high number ball. We found out 1 week after the election that one of the members that was allowed to vote was actually ineligable to vote. What complicates this even more is that one of the candidates (the eventual winner) was the one who was to determine eligability. If he would have done his job properly, then he would have lost to the other candidate. At this point, our board wants to let the membership decide(by vote) if the election should be nullified, and re done. Others want us to just throw out the ballot of the person who was inelegable(his was the only absentee ballot, so it can easily be identified), and recount. Do any of you have advice, and Thanks in advance!
  8. We have a situation where mail in election is taking place and ends on December 22, 2012. One of the presidential candidates has had charges filed against them, been formally notified of those charges, and their trial will be held shortly into the new year, before the new Board takes office. We need to know if a person that has been formally charged with ethical violations can run for office? If they can run, can we delay the election results until the hearing is completed? The new Board Members don't officially take office until January 15th. Our thoughts are if they are found guilty of the charges, do we even have to consider any votes for the person? Our by-laws don't state whether a person in the middle of a disciplinary investigation or let alone found guilty of ethical charges can even serve on the Board. Can a person found guilty of ethical violations hold an office? If they can't run or they are found guilty, another question is due to privacy issues on the charges. Our by-laws don't say anything about membership being notified of the charges, but they are very clear we can't say anything about the hearing or the results of the hearing. How do we tell our membership the president position was won by default without violating our by-laws. Members are going to want to know what happened. Thanks for your help.
  9. We have 12 members on our church council. The church body has elected 4 new members to replace 4 outgoing members who are leaving the council on Dec. 31. The 4 new members are attending the December council meeting. The council elects the church officers from the council at the December meeting. 1) Do the 4 new council members vote for officers for NEXT year at the December meeting even though they are not official members yet (until Jan. 1)? 2) Do the 4 outgoing members vote on the officers for NEXT year even though they won't be on the council after Dec. 31? (Council members say they should vote because they know what is involved more than the new members do.) 3) Can the 4 new council members be elected to an office for next year even though they won't be a member until Jan. 1? (I would think so because they will be members of the council next year.) 4) If the answer to both 1 & 2 is "yes", then do we have 16 votes cast? (Well, 15 votes, because the president doesn't vote until a tie.) I'm usually pretty good at this but I am stumped! HELP!
  10. I read this thread and have some questions: Here are the details: 1. a club's constitution requires that to be nominated for an office, the club member must be in good standing 2. a club member is in good standing if the club member has attended 6 meetings in the past year 3. if there are two nominees for the office of president, the highest vote is president and the other is vice president. There were only 2 nominees in the election in question. 4. a member who had only attended 4 meetings and was thus not in good standing was nominated and elected to the office of president, let's call her Jan. Jack also ran, but came in 2nd and so was elected to VP, he has been a member in good standing for several years. It has been several meetings since the election, and now a club member wishes to challenge Jan's election. Jan has now been to more than 6 meetings in the prior year. My read of the above thread is that the election may be declared invalid even though Jan is now eligible. Shmuel Gerber, on 09 December 2011 - 01:34 PM, said: "If the original election was actually a violation of the bylaws, then it may be declared invalid "at any time during the continuance in office of the individual declared elected." (RONR, 11th ed., p. 445)." My questions: 1. how does a club member go about challenging this election? let's say it is me doing the challenging. At the start of the next meeting, what do I do? I'm guessing I raise a point of order, but then what? Do I make a motion to void the election and have the membership vote on it? 2. if we void the election, does that also void Jack for the office of VP? This is not a bad thing, because Jack would then just run for Pres again, but we need to know if his election was also invalid so that we know who then is next in the line of succession to run the remainder of the meeting and conduct the new election. It would be the secretary if Jack is not the VP, the secretary runs the meetings when neither the P or VP are present. I appreciate any help! I really need to know how to proceed.
  11. In the midst of an election year, the chairperson of the election committee has been established, however the vote will be a few months away (May '13). If a motion to amend the election policies is put before the floor, should it be ruled out of order as the election process is underway and deemed improper to amend a process while it is currently being utilized? In other words, if members wish to amend the election bylaws they must do so while elections are not currently being held.
  12. National organization conducts election by mail. Teller is a professional firm Ballots mailed, and subsequently determined invalid, due to administrative error. Ballots reissued. Before ballots were reissued, a suit against the organization was filed. Membership was not advised of pending legal action until 12 days after replacement ballots were mailed. A number of members indicate they did a quick return on their ballots, but are now asking if there is a way to withdraw their ballot. Nothing in bylaws, and nothing (that I've found in RONR). Assuming that it's not prohibited, might a witnessed or notarized letter to the teller, from the individual(s) who wish to withdraw their ballot, suffice? Thanks, JS
  13. Guest

    running for office

    does a person sitting on the executive commmittee in an elected position have to resign in order to run for another elected office on the executive commmittee?
  14. I am the president of a small board. Per our bylaws, I appointed a nominating committee to nominate officers for 2013. The committee consists of three board members, and one member agreed to serve as chair of the committee. Before calling a meeting of the committee, the chair spoke with possible nominees and had a slate already in mind, which he then presented to the committee at its meeting. One committee member was very unhappy with this and complained to me. Are there any rules about identifying and contacting potential nominees before a nominating committee meeting? Was it OK for the chair to do so, and then present a slate for consideration to the committee members? (I am stepping down at the end of my term, December 31 2012, so I am not running in this election.)
  15. Guest


    Bylaws state that elections are held yearly and specific positions are up for re-election in odd years and the other in even years. A board member, who is not up for election this year, runs for a position that is up in the current year. When this person is nominated, is their current position automatically vacated? The person did not win the new position and wants to return to their current position. Some of the board beleives the position was vacated when they ran for a new position. Others beleive the position is not vacated unless the person got elected into the new position.
  16. Guest

    presidential voting

    At our recent semi annual meeting the mailed in ballots from a district were counted and a winner was declared. We then had a premembership meeting with executive committee and just the results was declared. We then had our membership meeting and the winner was installed in office. The newly elected board was having a meeting following the membership meeting and I asked for a report on what the vote was. They said they counted the ballots and it was a tie. So, they notified the President to break the tie. They keep saying the President CANT vote which is incorrect so they asked the President to declare who he voted for and then pulled the ballot and declared the other person the winner. This all was done on a tuesday, today is friday three days after the fact. Can a point of order be raised and the secretary be ordered to resubmit ballots in the mail to the district, this time not mailing one to the President so he can wait to vote in case of a tie or to make a tie at that point whichever they decide? This just makes me feel "off" if I do not say something here to the board. My feeling is once the vote was counted and the president had their vote included to make a tie the election should have been completed and new ballots would have to be issued. Going back and pulling the Presidents vote after the fact seems odd. The presidents friend was one of the people running and it actually hurt his friends chances at being elected to the board.
  17. Guest

    Write-in ballot

    Is a 'ballot' distributed in advance to members with pre-printed choices (not by the secretary) valid and can it be considered a write-in ballot even though those who used it didn't actually write it in themselves? We have had an election coup orchestrated by a group who created an amended ballot by stapling this 'write-in' section and distributed it to a select group of members.
  18. We will be holding our first annual meeting and we have 3 openings on our board to fill. We also need to elect officers. Our by-laws state: 1) Newly elected Directors shall assume office at the first Board of Directors meeting following their election. 2) The Officers shall be elected from among the Board of Directors at each annual meeting of the Directors and shall serve for one year and until their successors are elected and qualified. My question involves when the officer elections occur? Does that happen after the new members are elected? I am confused because of the statement "newly elected Directors shall assume office at the first Board of Directors meeting following their election." Does this make sense? We start the meeting with the election of new board members, then, technically, the newly elected directors can join the board and participate in the election of officers? Any help would be greatly appreciated.
  19. Guest


    Our church has a constitution and bylaws and it states: "A Call Committee of six voting members and two non-voting alternates shall be elected by this Congregation." But it is silent as to whether the congregation should vote for 6 or 8. At the election of the congregation how many should people vote for?
  20. We require 35 members for a quorum at our general (an only in person) meeting. The bylaws state that votes are cast "in person." If we do not get the 35 person quorum and we have to elect a new board under our bylaws, what options do we have or not have? Does the current board stay in place - and for how long? Can/should we hold the election anyway and see what happens? It seems we must hold an election, yet can't and are restricted from electronic and other means of voting. In case this helps: We are incorporated in Illinois (but have not offices in Illinois). We have an office in Colorado and one in Maryland. Our meeting will be in California. I look forward to your assistance. Thanks, Rob
  21. If our bylaws stipulate that voting must be "by written ballot" and that the Robert's Rule of Order must be followed, can "write-in candidates" or "none of the above" be disallowed from the ballot paper?
  22. Guest

    Election Tie

    Can't find anything in by-laws to cover this. The only helpful thing is a by-law that states if its not in our bylaws refer to most current copy of Robert's Rules of Order. If two mebers are running for a position and there is a tie 23-23. Is there a run off? Meaning the same two people are voted on again for the same position or is the nomination process opened again, allowing new candidates and then an election?
  23. My high school held a meeting for National Honor Society but did not inform all the members of this meeting. There were no school announcements of the meeting. Membvers only knew about it from word-of-mouth and text messaging. I, among other members, did not attend the meeting because I didn't know about it. I never got a text message. I'm upset because they decided to hold elections for officers at that meeting. Is it okay that they held an election without all members present? I asked ou advisor for a re-election and she told me I would have to ask the other members at the next meeting about that. Are they allowed to turn down the re-election and keep their current officers?
  24. Guest

    Election/Ballot issue

    After a second election ballot was issued (the first was deemed invalid since it did not follow our constitutional rules for ballots) the recording secretary resigned. The board voted to replace the RS with a person who was a candidate for a board position on the ballot. Is the second ballot still valid or should it be replaced? If the ballot is not reissued how should any votes for that candidate be handled? Thank you
  25. I would like to know what options are open the the chairman of an organization when there are not canidates on the ballot for election and the current officers serving are willing to continue serving. Please give me the professional dialogue to use (what do I say); I want to keep the current officers in place. This will be covered in the new By-Laws, but they will not be completed before the upcoming election. Thanks, Rev. Isaac V. Cropp Jr
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