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  1. A board regularly puts up someone already on the board as a candidate for an open position. If the members vote that person in, which they usually do, it creates a vacancy in their old position. The board immediately appoints some one to that position, thereby depriving the members of the right to run for that position. The bylaws allow for board appointments but no time frame is specified. This seems like a manipulative process but there seems to be nothing in place to stop it.
  2. I am Bylaws Chairman and a Board officer of a national craft organization (non-profit). Our Bylaws specifically state that a Biennial Meeting be scheduled every two years in an ODD year. Our Board officers serve their term from the close of a Biennial to the opening of the next Biennial. Our Biennial was scheduled for Sept 2021 in Kansas City and the new officers were to be installed at that time. Unfortunately, the Biennial has been canceled due to the pandemic. The hotel has rebooked us for Sept 2022 instead. We are starting our Nomination process now for Board Officer elections for 2021 wh
  3. Our local garden club has not been able to meet due to the pandemic. The club's bylaws state that the election of officers shall take place at the November meeting and take office at the January meeting following the election. Since the club is not meeting, how can the election of officers be handled? I'm thinking that an announcement of the nomination of officers and the use of ballots be emailed/snail-mailed to all members by October 19 (the scheduled date for the cancelled October membership meeting) with paper ballots snail-mailed to all the membership by November 1 with a deadline of N
  4. Guest

    Bylaws and Elections

    I am a member of a national club. Our members are all over the US. Our Bylaws state that a nominating committee is to be formed and announce their nominations on or before August 1st. Individuals can then petition to be on the ballot by August 24th. The bylaws go on to state "SECTION 3: Annual Election - The election of officers and delegate to The American Kennel Club (who may but need not be a director or officer of the Club) shall be conducted by secret ballot. Voting for candidates, if necessary, shall take place in September. The Secretary or an independent firm should send, receive and c
  5. Recently my student council ruled that the provision listed below was satisfied by an email sent to students the day the election nominations closed reminding students of the deadline. “If only one person is nominated, the Chair, after ensuring that no members wish to make further nominations, simply declares that the nominee is elected, thus effecting election by unanimous consent or acclamation.” I don’t understand how a reminder email before nominations closed (which didn’t inform members that nominees were running unopposed) could satisfy this provision. I understand that the c
  6. Greetings! This sounds like a bylaw question, but please bear with me! Our organization’s bylaws state that, in order to be eligible for nomination, a person “must have attended 12 meetings in the previous 12 months.” We also have a provision against “write in” candidates. We also have a provision which states RRONR is the authority for anything not specifically addressed in the bylaws. Due to state restrictions on gatherings due to COVID, our April, May and June meetings were cancelled (because we were not permitted to meet). The issue: How can a nominee attend 12 meet
  7. Dear Forum Members, First let me say how happy I am to be here. I am on the Nominations and Elections Committee (NEC) for a university council of faculty, I would like to describe a sequence of events with you. My organization has Bylaws, but the Bylaws seem to be silent on some of the circumstances that came to light. The situation is this: an election of committee officers for this council was scheduled to take place and, because of Covid-19, face-to-face elections were unable to occur. Our Bylaws offer two methods for receiving and returning ballots: paper ballots that are handed
  8. Hello, Our organization just held an election of officers. One newly-elected officer has had to resign before taking office. The officer is the president of a division within the organization, and there is no president-elect of the divisions. This is what our bylaws say: "All officers and elected members of the Executive Board shall take office at the adjournment of the annual conference and serve for a two year term or until their successors take office." In case of a vacancy, the Board appoints someone to fill the rest of the term. But the officer has not yet taken office. The bylaws do not
  9. Guest

    Elections

    Hello. I'm currently president of an organization and decided not to run another term. We just held elections for our executive board. One of our members who said she would run another term for secretary, ran unopposed and won. There were other general board members interested in the position but they were not in good standing per our bylaws and couldn't run against someone who was (ie: the elected secretary). After the election, she disclosed to the NEW executive board members only that she has decided to take a leave of absence. Does this mean we should hold another election or is it
  10. Some background before I get to the root of my query. We are a student government organization representing about 30,000 students. We recently had elections for President and Vice president. Our voting procedure is as follows: Nominations are made. The following council meeting debates are held and the council votes. There are three rounds of voting; the first two rounds require quorum, the last requires simple majority. One the ballot the only options were the single ticket running, or to reopen nominations. During the second round of voting the nominations were reopened, no other t
  11. Inspired by https://robertsrules.forumflash.com/topic/33222-multiple-ballotsmultiple-candidates/, I have the following question: RONR, 11ed, pg 441 ll 1-10 specifies the procedure in the event that a majority is not achieved on the first round of an election. That is, that the ballot is "repeated" as many times as needed for some candidate to achieve a majority. Dropping candidates is forbidden (absent a rule) to permit or encourage "dark horse" or "compromise" (pg 437) candidates to emerge. So what if, after some number of ballots have failed to achieve a majority, some entirely new m
  12. Hi everyone, Our by-laws state that the nomination for Officers will be conducted at an October meeting, the election then conducted and the results read at the December meeting. Due to some financial ambiguity, it doesn't seem like we have the monies to fund both an election and conduct the day-to-day activities of the organization, and it seems like there might have been some issue with the finances that are still being sorted out. A general member made a motion to postpone the election to a later meeting (picked a definite date), in order to get the finances of the organization in orde
  13. Scenario: A municipal Council of 7 members elected at large by the public for a four year term are required by state law to hold an "organizational" meeting every October to elect the Chair and Vice-Chair for the year. The state law and the Bylaws are both silent on the procedures to be followed for nominations and the election itself. If three of the seven members are nominated for Chair and vote taken results in a 3-2-2 split, several more elections are taken and the result remains 3-2-2 - no candidate has a majority. Even if a Special Rule of Order (RONR 11th p. 441) is adopted to drop the
  14. Two candidates were selected by the nominating committee for the position of first vice president and presented for approval by the Board of Directors prior to being presented to the membership at the general membership meeting. The candidates were both members of the Board of Directors and were not permitted to participate in the discussion or election. Should the two candidates have been allowed to participate in the discussion and subsequent election? Was the BOD out of order?
  15. Our club held elections for officers this year and provided members an opportunity to vote electronically and in person at the annual membership meeting. On the email and paper ballots for election of officers there were three (3) positions for Director at Large vacant with only two candidates on the ballot. The ballot clearly stated "3 positions available" even though two candidates names were on the ballot. The ballots, both email and paper, did not provide any space or line to write in a vote for any other person. Several email ballots were returned with a write in vote for a me
  16. Our Nominating Committee met, a candidate accepted a nomination for an Officer position and the slate of Officers were announced. Same Candidate has now served notice, according to the Bylaws within the proper time frame and to the proper people, to run from the floor for a different position against another slated Officer. Does the candidate need to withdraw from the slate of Officers position she accepted the nomination for her to run for a different office? The election meeting is in 5 days..
  17. Robert's Rules, 11th ed., includes an example tellers' report. I am taken to understand that I am to include it, in that form, in the meeting minutes. This is how it looks in the minutes I took: "A ballot vote was held, and the Secretary and Vice President counted the ballots. The chair announced the results of the Treasurer election: Number of votes cast........................................... 40 Necessary for election......................................... 21 Mr. A received............................... 16 Mr. B received.................................. 12
  18. Guest

    Elections and Voting

    So we have presentations during elections of officers. Is there anything in Robert's Rules that states that a member cannot vote is they are not there for one or more of the presentations? If three people are running for president, and a member is in the restroom for the first candidate's presentation. Can they come back in, watch the other two, and then vote?
  19. Hi! I'm brand new to ALLLLL of this, so thank you in advance for helping me however you can. the nutshell version: Is there a way to 1) see if an organization is using RR without even realizing it? Like maybe the student government established RR/Parliamentary Procedure as their standard many years ago, and the language got lost of the years. Are there certain markers I could look for to see this? and 2) if not, can I use RR/PP anyways when it comes to helping us make a major decision? Can it just be a catch-all standard? longer version: issues with voting and elections in student
  20. I'm working on a bylaws revision. One of the items regards the terms of officers. What has traditionally happened is that at the annual convention, the elections for officers are held. The new officers do not take office immediately, but instead take office at the adjournment of that annual convention. Technically, this means that there is a "lame duck" period, but it's usually just for an hour or two. It also means the presiding officer does not change midway through the convention. I am trying to incorporate that custom into the bylaws. What I've tentatively written is this: C
  21. Hello, I am a staff member for a municipal corporation supporting a citizen's advisory board. A question has arisen as to the proper procedure for nominating and voting to select the chair of an advisory board for the year. After nominations were made, each nominee gave a nominating speech. Two speeches were very short (two or there sentences), and one was longer. After each nominee spoke, another member, who has served as Chair in the past made a philosophical comment on the purpose and function of the board as an advisory committee. His comment was not specifically directed at
  22. Guest

    election dates

    If the byLaws require an election in January, can the Board vote to move it to March?
  23. Our association elects a new Vice President every year in late spring for a one year term. He/She then automatically elevates to the position of President the following year. The current VP is thinking of taking a job beginning Fall 2018 that would preclude his ongoing membership in the Association, which means he would also not be able to serve as President next year. Under our Bylaws, any vacancy in an elected position can be filled by President, with the approval of the Executive Board. There are no provisions for special elections, and we have never had a President who was not Vi
  24. We have a nomination for an officer position that will generate discussion as this person is controversial. The election process clearly states there is to be no discussion of each officer position and you cannot vote against a person without voting for someone else. I have two questions: first, why can't we have discussion? Second, no one will nominate anyone else from the floor. So we have one person nominated that some people won't vote for. However, no one wants to nominate anyone else. If board members are not allowed to vote a "yes or no" on a position how do they vote (or
  25. Guest

    Elections

    can the treasurer also hold the secretaries position.
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