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  1. I am Bylaws Chairman and a Board officer of a national craft organization (non-profit). Our Bylaws specifically state that a Biennial Meeting be scheduled every two years in an ODD year. Our Board officers serve their term from the close of a Biennial to the opening of the next Biennial. Our Biennial was scheduled for Sept 2021 in Kansas City and the new officers were to be installed at that time. Unfortunately, the Biennial has been canceled due to the pandemic. The hotel has rebooked us for Sept 2022 instead. We are starting our Nomination process now for Board Officer elections for 2021 wh
  2. Our local garden club has not been able to meet due to the pandemic. The club's bylaws state that the election of officers shall take place at the November meeting and take office at the January meeting following the election. Since the club is not meeting, how can the election of officers be handled? I'm thinking that an announcement of the nomination of officers and the use of ballots be emailed/snail-mailed to all members by October 19 (the scheduled date for the cancelled October membership meeting) with paper ballots snail-mailed to all the membership by November 1 with a deadline of N
  3. Guest

    Bylaws and Elections

    I am a member of a national club. Our members are all over the US. Our Bylaws state that a nominating committee is to be formed and announce their nominations on or before August 1st. Individuals can then petition to be on the ballot by August 24th. The bylaws go on to state "SECTION 3: Annual Election - The election of officers and delegate to The American Kennel Club (who may but need not be a director or officer of the Club) shall be conducted by secret ballot. Voting for candidates, if necessary, shall take place in September. The Secretary or an independent firm should send, receive and c
  4. Recently my student council ruled that the provision listed below was satisfied by an email sent to students the day the election nominations closed reminding students of the deadline. “If only one person is nominated, the Chair, after ensuring that no members wish to make further nominations, simply declares that the nominee is elected, thus effecting election by unanimous consent or acclamation.” I don’t understand how a reminder email before nominations closed (which didn’t inform members that nominees were running unopposed) could satisfy this provision. I understand that the c
  5. Greetings! This sounds like a bylaw question, but please bear with me! Our organization’s bylaws state that, in order to be eligible for nomination, a person “must have attended 12 meetings in the previous 12 months.” We also have a provision against “write in” candidates. We also have a provision which states RRONR is the authority for anything not specifically addressed in the bylaws. Due to state restrictions on gatherings due to COVID, our April, May and June meetings were cancelled (because we were not permitted to meet). The issue: How can a nominee attend 12 meet
  6. Dear Forum Members, First let me say how happy I am to be here. I am on the Nominations and Elections Committee (NEC) for a university council of faculty, I would like to describe a sequence of events with you. My organization has Bylaws, but the Bylaws seem to be silent on some of the circumstances that came to light. The situation is this: an election of committee officers for this council was scheduled to take place and, because of Covid-19, face-to-face elections were unable to occur. Our Bylaws offer two methods for receiving and returning ballots: paper ballots that are handed
  7. Hello, Our organization just held an election of officers. One newly-elected officer has had to resign before taking office. The officer is the president of a division within the organization, and there is no president-elect of the divisions. This is what our bylaws say: "All officers and elected members of the Executive Board shall take office at the adjournment of the annual conference and serve for a two year term or until their successors take office." In case of a vacancy, the Board appoints someone to fill the rest of the term. But the officer has not yet taken office. The bylaws do not
  8. We have an elected nominating committee that prepares and presents a slate of candidates for offices at our annual meting. Our bylaws also provide for nominations from the floor. If nominations are properly made from the floor, can speakers give speeches for or against the nominee?
  9. My organization is about to have elections. How to we determine who speaks first between a challenger and an incumbent?
  10. At the Annual Meeting votes were cast to fill several broad members. After the ballets where cast the President stated that the votes would be count later and the results would be in the minutes. Is these allowed under the rules?
  11. RONR (11th ed.) p. 458, ll. 19-22 “Although in many instances the vice-president will be the logical nominee for president, the society should have the freedom to make its own choice and to elect the most promising candidate at that particular time.”VP QUESTION: What fundamental parliamentary principles are violated in the instance that the vice president automatically becomes the next president (such that effectively there is never an election for president, rather only ever elections for vice president)? Citations?
  12. Can members pass out hand bills to influence the vote during the meeting where the vote occurs? Can they stand in the building and do the same? Are they allowed to stand next to the voting table & the ballot box to try to influence the vote?
  13. How do you change the chair of a meeting in the middle of the meeting. For example: -- BoD Member A is the chair at annual meeting -- Member A is also running for a new term -- BoD Member B is the chair for the candidate discussion portion of the meeting and the election voting process.\ -- A needs to transfer the chairmanship to B How do you do this? Thanks!
  14. Guest

    ties in elections

    Our board has an election coming up next week. As our president has just resigned we are left with an even number of members and the likelihood of a tie is great. How is this handled? Our by-laws do not permit balloting, but instead require a show of hands. Thanks.
  15. When do the newly elected board of an organization usually takes their positions? They were elected in November and in January they assume their responsibilities in accordance to our by laws. DO they take them under old business or new business?
  16. Guest

    Qualifications

    We have individuals that want to be elected to positions in our volunteer community service organization. The individuals do not have all the qualification required by our by-laws. The people that do have the qualifications do not want the positions that are open for election. Can the executive board of the organization vote to allow the nominations and election to go on as presented by the nomination committee and the nominations made by the members? Most of the members are okay with letting the elections to take place. When the by-laws were re-written we had many people and never thought thi
  17. Guest

    Nominations

    Can someone nominate themselves from the floor for a position?
  18. In our organizations, that consists of about 12 members, we have by laws that are not too specific. In October, we took nominations from our floor of those interested in board positions; without having our nominating committee appointed in September. The President took the roll on as "chair" for this situation, but was never stated in our meeting she was chair. We had one member decline President but offered herself as Vice President and was also nominated for Treasurer. At the November meeting, the nominated individual was not present at this meeting to rescind her name from either list or to
  19. We have a small church and a small board for this church. The bylaws specify the officers are President, Secretary, and Treasurer. The bylaws state the President is President for 3 years. It also states the nominating committee will recommend a "slate" of officers every November, for elections every December, for offices to begin/take effect in January. It also states that the Secretary automatically becomes President. It also states that nominations will be heard from the floor (in December). I see a lot of problems and ambiguity with this set up. I intend to move for a modification of the b
  20. Guest

    Removing an officer

    Specific question, IF bylaws spell out REMOVAL OF ACTIVE CHAPTER OFFICERS. Certain parties want to impeach the newly elected president, however he has not even been installed.initiated nor done anything against the bylaws. Does Roberts Rules explain that active officers are only installed officers, it seems rather common sense, and also, does Roberts Rules explain what grounds are necessary for impeachment charges
  21. I would like to know if there is a recommendation for the length of a term of office/how frequently elections should be held. I work with several boards in one capacity or another. Each of the boards has different lengths of terms for the officers. One is annual for all positions. One is bi-annual. Another is ... odd. The office of president is a two year term with an "optional" additional year. (The bylaws do not specify who can exercise this option.) The vice president, per the bylaws, automatically becomes president--no election. I find the bizarre and concerning. The office of preside
  22. Our Board has 6 year term limits. An elected term is 3 years. A board member has served for 4 years (he took over a partial term of another person). Can he run for another 3 year term despite the fact he can only serve less than 2 years of the term due to the term limits?
  23. The Secretary of my Hoa will be out of town is it right/legal for him to have the President step in for him at the annual elections for which all three of their seats will be voted on for new directors ( none of them Pres,VP and Sec are running due to the damage they've done in the hoa they are tring to control the votes though to get their friends in )or should one of the other two directors at large who hold no official position be selected to vote the proxy's left for the secretary to use as he sees fit. Also can the daughter of a homeowner serve as a board member although she does own prop
  24. Hi, My fraternity president recently stepped down, and the vice president took his spot. We suspended the rules to immediately nominate and elect a new vice president in the same day. After nominations myself and another brother were running. The other brother spoke first and I left the room, but all he declined the position in the middle of his speech. At this point I was under the impression that I was running unopposed, so I gave a simple speech. When I left the room for voting the president brought up someone who had mailed in his nomination, but who he had failed to bring up in during the
  25. Hello, At my university, the general faculty meeting last April elected several people to standing committees. The minutes of the meeting erroneously dropped the name of one elected member. But the error was not detected when the minutes were subsequently approved. The terms of service on standing committees has already started. My question is this: Is the member whose name was dropped from the approved minutes still an elected member of the committee to which he was elected? In other words, can he serve on the standing committee before the approved minutes are corrected at the next general
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