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  1. I am the secretary on the executive board of a school group. We have an Alumni Representative that is considered an ex-officio member and has been in this position for 5 years. This member's single duty as defined in the bylaws of our group is to assist the Board in maintaining a working relationship with Alumni Parents. However, this member is not performing this duty very well. Our bylaws do not indicate how the Alumni Representative is installed into the position (neither election nor appointment are mentioned), and no term limit is given in the bylaws for the position. Another person would like to become the Alumni Representative on our board for the next school year, but we cannot determine the process that should be followed. Is there any guidance on this within RRONR?
  2. How does an organization "make" someone an ex-officio officer? I've read they are not elected or appointed. If there is no mention of an ex-officio position in the Bylaws, can the Board of Directors just agree? Specifically, we recently lost our secretary and have a candidate to replace her. Due to our process, the voting is not until May. The candidate was previously secretary for numerous years, so she has the experience and knowledge. She is also an assistant treasurer, although not a board position. Can she become an ex-officio secretary? And if so, how?
  3. Our bylaws state the President appoints the chairperson and all members of the standing committees and be an ex-officio member of all committees. Our current President was a committee chair when they were elected President. At first, they agreed to step down from the committee and appoint a new chair. Now the President has stated that they will continue as chair of the committee. Is this proper? Can the President be chair of a committee if bylaws state they are an ex-officio member of the committee? Also, our officers and committee chairpersons receive compensation. If the President can be committee chair, should she get paid as President and as committee chair?
  4. The document called The Discipline 2014 is our bylaws for our denomination and local churches. The Discipline states I as a Pastor am an Ex-Officio member of all committees. Here is the section from The Discipline under duties of a minister. P 51. m. Ex Officio Member ¶583. The Minister is an ex officio member of all program and administrative bodies of the local church. He shall be an advisory member of the Board of Trustees except where the laws of the country or state require him to be a member of such a board (¶713). The first sentence of ¶583 seems to be clear. As such according to Roberts Rules of Order I have the same rights as all others members including voting. It appears that I am not counted when we are determining if there is a quorum present. Two other questions: What does The Discipline mean by the second sentence in ¶583 (see above) by the wording " advisory member"? I find no mention of this in RRO i.e. being an advisory member. Does anyone know if the laws of our state (Oregon) or county (Linn) rerquire me to be a member of the Trustees? Appreciate any help that any of you can offer.
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