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Recently our Sportsmen's Association (registered Society) approx 2 weeks ago had it's Annual General Meeting. All positions of the Executive are 1 year terms. Our Constitution and Bylaws state the following: No person may be elected as president, vice-president, secretary or treasurer unless he has been a director for at least two (2) consecutive years preceding the annual general meeting unless this restriction if waived by an ordinary resolution at the annual general meeting.Non of the Elected have met the 2 consecutive year requirement. No action of any type was brought up to waive this requirement. This needs to be fixed, as it is not correct. Can you please help with some advice and direction.
Guest posted a topic in General DiscussionI've been part of the student senate at a mid-sized university for a couple of months. Recently, some things started getting forced through despite considerable opposition and proper procedure has been overlooked. I don't believe anyone has been acting maliciously - I think it is just out of ignorance. Examples of errors: Example 1: I believe on multiple occasions business has been transacted with a majority present rather than a quorum as defined in the constitution. The quorum requirement for our body is considerably higher than RONR. Example 2: I believe the votes on several issues are being counted incorrectly - Several types of action require 3/4 of quorum or 3/4 of the senate, but they are being treated as either a simple majority vote or a 2/3 vote of those voting. If we have a 40 member senate, with 30 present, and a requirement for "3/4 of the senate" to vote in favor, wouldn't that require 30 "aye" votes? If we have a 40 member senate requiring 3/4 for quorum, and vote requiring "3/4 of quorum", wouldn't that require 23 "aye" votes to pass? Example 3: Counting invalid appointments as voting members - The constitution and bylaws are fairly specific about how much notice is required to legally substitute an alternate representative to the senate. Some appointments are being made without regard for these requirements, and some are even self-declared by the appointee at the time of roll call. Not only are these individuals being permitted to vote, but they are being used to determine quorum. So, my question is this: is there a proper way to deal with such errors after they have occurred? Some of the invalid votes have already resulted in action that cannot be undone, like placing an item before the entire student body for consideration, but others have not resulted in such outcomes. I believe there are sufficient "nay" votes to have stopped several of the actions that were invalidly accepted by the leadership, but it is unlikely that there would be enough to pass a motion to annul or rescind. Because the initial vote was invalid, I don't think a vote should be required anyway. If you could guide me to specific rules or interpretations of RONR regarding this, it would be much appreciated. ~B
After a second election ballot was issued (the first was deemed invalid since it did not follow our constitutional rules for ballots) the recording secretary resigned. The board voted to replace the RS with a person who was a candidate for a board position on the ballot. Is the second ballot still valid or should it be replaced? If the ballot is not reissued how should any votes for that candidate be handled? Thank you