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Showing results for tags 'matter of record'.
During the Annual Meeting of our Condo Association, the President distributed a letter about an owner. He had the Vice President read the letter out loud to all in attendance. I assumed the reason the Vice President read the letter out loud during the meeting was to make it a matter of record. The letter contained many false statements about the owner. When the minutes of the Annual meeting were published, there was no mention of the letter or that it had been read during the meeting. Can the Board Secretary deliberately omit the letter and the actions of the Board from the minutes? Before the minutes are approved by the membership, can a motion be made to correct the minutes. If so, how does the owner word the motion to add the missing letter? Many thanks. Nancy