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Showing results for tags 'meeting notice'.
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yoram kahana Sat 6/1/2019 4:30 PM Our Association's bylaw says this about giving notice for a meeting: "Section 9.4. Notice of Meetings. Notice of any Membership Meeting, specifying the date, time and location thereof, shall be given to each member by written notice sent by first class mail or by electronic transmission (including facsimile, e-mail and text message) at least ten days in advance. " The secretary sent out an email notice to all members , but only seven days before the meeting. When challenged, the excuse was that the meeting was included in the two week calendar that goes out, also by email, to all members. This calendar went out two weeks before the meeting date. The calendar lists all our activities for a two week period,on one page, divided in 14, each day in a box, with the briefest mention of each activity [space...]. The box for May 10 had: --------------------------------------------- May 10 11 AM : Candidates' Forum ( Association's Office) 1 PM Lunch ( Association's Office) ------------------------------------------------------------- Was this calendar listing a proper notice as required by the bylaw? Thank you Yoram yoram kahana Sat 6/1/2019 4:30 PM
I am the incorporator and founder of our guild which was established 8 years ago. Our bylaws require Ballots to be sent out and members allowed 30 days to vote. The deadline is specified on the ballot. The bylaws also allow 10% of the membership to request amendments to the bylaws by written request. A group of members wanting to kill our guild showed up at a regular meeting and without prior notice made a motion dissolve the guild. They passed out pieces of paper for the members in attendance to vote whether they want to put out a ballot to dissolve the guild. 10% of our membership is 4 and there was about 20 members at the meeting. They got their four votes and started passing out ballots and emailed ballots to all members the next day. They already had a ballot made up and passed them out at the meeting. The ballot contained 3 items ... see attached Subsequent discussion suggested members wanted a meeting to hear all sides of this issue so a meeting special meeting was held. At that meeting I called a point of order for the ongoing breach of a ballot to dissolve the guild that was done without advance notice included it the meeting which it was done. I cited Missouri Revised Statute Chapter 355.251 and Roberts Rule of Order Article 8 section 47 as support for my point...see attachment The point was well taken and it was ruled that the ballot is null and void. I have been told the members that started this action are now getting a lawyer? I am very interested in hearing any observations? Were they out of order to bring that to a meeting unannounced? Are my references correct as to why they can't do that? Am I the only one who sees the wording on the ballot is clearly biased? Since to Point of Order ruling went unchallenged isn't everything else moot? Thank you
hello, my name is Patricia and i belong to a modest club as a board member. I have a couple questions regarding secretary duties, ethics and roberts rules. Our newly appointed club secretary has recently come into questions by a couple board members regarding procedures, notice of meeting as well as revision of previously approved minutes, The questions i will list below. Board meeting notice our bylaws state that a "Notice of each meeting shall be sent by the Secretary to each Board member at least ten (10) days prior to the date of the meeting, unless heretofore agreed to by all Board members". our Club Secretary has recently sent a meeting notice with only four days notice before this next meeting. 1) Is this meeting valid eventhou it does not follow the club bylaws requiring a 10 day notice unless agreed to by all board members? 2) How does one protest the lack time on the notice before the board meeting? 3) Could they still has a board meeting and would their actions and approved motions still be valid? Revision of previously approved minutes within a short period of time after the appoint of the new club secretary, he immediately made revisions to meeting minutes going back for six months. Three of the meeting minutes were already approved by the board that he made a revisions. Then he presented them to the board for re approval and approval before sending them to the general membership. The revisions were made to cover up some irregular voting and malicious tactics that were used to remove the previous secretary orchestrated by four board members out of seven. The majority of the board voted to approve the revision that were submitted by the previous secretary. 1) Could minutes of a meeting that were already approved by the board be revised and approved? The board vote was (4-2) motion carried for the revisions 2) If this was legal, how would this be sent to the membership? 3) Should the original minutes been sent with the fully revised minutes? 4) How should this have been handles fairly/ i5) Is there recourse if this was done illegally?
Background: The organization is a political party with a Central Committee (main body) and an Executive Committee (authority between Central Committee meetings). Over the past week, three (Chairperson, Vice Chairperson, and Secretary) of the four officers of the organization have resigned. The Chairperson resigned after an Executive Committee meeting and the resignation was accepted at an already-called Central Committee meeting a few days later. At that meeting, the Vice Chairperson resigned and the resignation was accepted at that meeting. A few days later the Secretary resigned via an e-mail message. The resignation has not yet been accepted. The organization has an Executive Committee which has the authority to call a meeting: "The Chairperson or a simple majority of the Executive Committee shall call Central Committee or Executive Committee meetings at such times, as it appears advisable to further the objectives of the Republican Party." In the same article of the bylaws on meetings, the following rule exists. "All meeting notices shall bear signature of the chairperson or secretary. Failure to do so will invalidate the business of the meeting." The article on officers permits the filling of three of the offices, on a temporary basis, by the Executive Committee. "1. In case of a vacancy in the office of Chairperson, the Vice Chairperson shall automatically assume the position until an election can be held. 2. If any other office prescribed in Section A. of this Article is vacant, the Executive Committee shall elect one of its members as a temporary officer until a new officer is duly elected, however, the Executive committee member shall continue to have no more than one vote." There is no provision in the bylaws either permitting or prohibiting action without a meeting. The state provides a statute for action without a meeting. 65.211 (1) Unless the articles of incorporation or bylaws provide otherwise, action required or permitted by this chapter to be taken at a members' meeting may be taken without a meeting if the action is taken by all the members entitled to vote on the action. The action must be evidenced by one or more written consents describing the action taken, signed by all the members entitled to vote on the action, and delivered to the corporation for inclusion in the minutes or filing with the corporate records. Action taken under this section is effective when the last member signs the consent, unless the consent specifies an earlier or later effective date. Situation: The Executive Committee meets on a regularly scheduled basis (3rd Wednesday of each month) and the next scheduled meeting is about three weeks away. The Executive Committee (12 members remaining) wishes to convene a meeting to set a date for a Central Committee (269 members) meeting to fill the vacancies. Three members of the Executive Committee are not happy and are refusing to cooperate, but point out that the meeting notice must be signed by one of the designated officers in accordance with the bylaws. RONR p.89, ll. 10-15 specifies that notice is still required even for regular meetings. It is suspected that the Secretary's resignation, which was a surprise, was intended to create the situation where a legitimate meeting could not be called. Obviously, this is a charged situation with two factions, where the former majority faction is now out of power and unhappy. The former majority disregarded rules as it suited them. The new majority wants to do everything by the book, win or lose. Any suggestions on how to be able to convene a valid meeting?