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Found 34 results

  1. Can a Standing Committee be made up entirely on persons who are not members of the organization? We are a Fire Company working to incorporate an existing Ladies Auxiliary for 501C3 compliance. The argument is we can just make them a standing committee with a seperate set of bylaws that does refer back to ours for discipline, harassment, and a few other areas without making them a type of member of our organization. I say they need to be a class of membership that is set up with a set of bylaws that follow next to ours but has a seperate level of membership requirement from firefighting or else the tax, insurance, and discipline of our bylaws doesn't apply to them under Roberts Rules.
  2. Here is the situation I am facing: The Standards Board/Committee for an organization has received information from one member of the organization about another member. While this information would constitute as grounds for termination if it were true, there is no evidence in support of the claim. The "offender" has not done anything else to soil his/her own reputation or the reputation of the organization. After receiving the unverifiable information, the Standards Board met with the said "offender" and terminated their membership without giving him/her a chance to refute the claim or give their side of the story. Is this hearsay? Can the committee simply take one member's word over another despite their equal level of authority within the organization? Because there is no designation for what level of "proof" must be provided in order to terminate a member in the bylaws, Robert's Rules of Order govern the proceedings.
  3. How to rescind a person's membership for cause
  4. When is a new membership application is completed and received by an organization's Treasurer, along with funds to cover the membership dues, when does the new member's rights begin? For example: if 10 new members walk into a meeting and hand in their completed membership applications, along with funds to cover said dues, do they have a right to vote on issues brought before the meeting officials, OR is their membership right to vote not valid until the membership funds are properly deposited into the organization's bank account(s)? It seems reasonable that new memberships must have a grace period wherein they can immediately enjoy the benefits of membership upon completion of membership applications and after having paid said dues, but they would not be entitled to vote on any matters until the recipient organization took possession of their money, as in having it in the organization's bank account. This policy seems intuitive, in that it would prevent "hostile" take-overs by individuals who by design wish to promote or push their own agenda, or the agenda of possibly one or more Officers/members or BOD of said organization.
  5. How can the membership vote the president out?
  6. I belong to a Dog Breed Club and the Board of Directors will not let the membership make motions at our annual meetings or by ballot voting. They go as far as to not let anyone know at annual meeting if there is a quorum present. What can be done ? We operate under Robert's Rules, it is stated in our Bylaws.
  7. We are planning on holding our Annual Membership meeting soon. Can non members attend? Can non members discuss or make motions? I know they can not vote.
  8. If a $10 monthly assessment passed for 2 years (March 2016-March 2018) and a member leaves the organization in December 2016; is the member still obligated to pay the remainder months?
  9. Guest

    Membership Definition

    Hello all, I am curious about the technical definition of membership as it would regard to a college organization (that has agreed to adopt Roberts Rules as a governing document for parliamentary procedure). The two frames of mind are this: 1) A member is any person(s) belonging to the organization that have voting rights. 2) A member is any person(s) belonging to the organization regardless of voting rights (people of Alumni status). any help that can be provided would be greatly appreciated.
  10. I have a question about the Nominating Committee: On page 433 of RONR, it states: "Members of the nominating committee are not barred from becoming nominees for office themselves. To make such a requirement would mean, first, that service on the nominating committee carried a penalty by depriving its members of one of their privileges; and second, that appointment or election to the nominating committee could be used to prevent a member from becoming a nominee. " My question is how would the appointment/election stop a person from being a candidate - I mean if being a member of the committee would bar me from running for office, and I was interested in doing so, then why would I accept the appointment or election to the committee? Or, if after accepting to be on the committee I decided to run for office, what would stop me from resigning from the committee in order to run? Or volunteer from the floor - as the committee is discharged as soon as it makes its report. Thanks in advance.
  11. The issue of non-members or guests attending membership meetings is being disputed by a member who wishes to have his girlfriend attend membership meetings. Under the description in Robert's Rules, the organization is classified as an assembly with By-laws and Rules membership requirements, etc. The introduction to the By-laws describes it as a members only club and states that none of the facilities are open or available to the public. It goes on to describe how apply and maintain membership. The only time guest are mentioned is for signing in to attend social events and/or purchase drinks from the bar. They must sign in along with their sponsoring member. I recall reading in the 11th edition of Robert's Rules that if a member brings a guest to the meeting, they have to introduce the guest and ask the membership if the guest may attend. The membership then votes on the request. Could you direct me to where I may find language regarding this issue of non-members attending membership meetings?
  12. Hi. I have a board consisting of only four members including the chair. The chair according to the bylaws has no vote except to brake a tie. Two of the members wishes to dissolve the board and are not participating as they should be. Meaning, sabotage to ensure there is no quorum. I have volunteers ready and willing to get on the board and go forward. Can we proceed to elect them on the board if only the chair and one director are present? How do we overcome this sabotage issue? Thank you.
  13. Guest

    membership roles

    Is it customary for the detailed Membership lists to be shared with others in the association? Who should have access and how much detail? The president? The membership chair? The board? The general membership? I am concerned about people's privacy and whether the list would be used for any other reason such as soliciting business or political marketing campaigns if it is shared. President of a Civic Association (a non-profit corporation)
  14. If the bylaws state as below, can an informal (not voted on) or formal (voted on) decision be made by the board to make exceptions for one or more individuals? If it was informally decided to extend an offer, made by phone, mail or email, to a list of people who failed to pay dues by the deadlines specified in the bylaws, are those people who paid after the deadline members or not? Section 2. Dues Membership dues shall be set by a 2/3 majority vote of the Board of Directors. The dues shall not exceed thirty-five ($35.00) per year, to remain in effect until such time as an increase is deemed necessary by the Board of Directors. Dues are payable in U.S. funds and are due and payable on or before the first (1) day of July each year. Upon renewing the dues each year the member is agreeing to abide by the current Constitution, By-Laws and Code of Ethics that are in force as of the year in renewal. Past due indebtedness to the Club and any bank charges for returned checks will be paid by the applicant/member before membership is valid or is renewed. No member may vote whose dues are not paid for the current year. During the month of May, the Treasurer shall send to each member a statement of his dues for the ensuring year. Family dues will be available for those individual members living in the same household (ie. Husband and wife and/or husband wife and junior member). The cost of the family dues will be the price of each individual membership with a 15% discount. Section 4. Termination of Membership Membership may be terminated: (a) by resignation. Any member in good standing may resign from the Club upon written notice to the Corresponding Secretary. No member may resign when in debt to the Club or when facing charges pursuant to Article VI, Section 2 of the Bylaws. Dues obligations and advertising obligations are considered a debt to the Club. Dues are incurred on the first day of each fiscal year; ( by lapsing. A membership will be considered as lapsed and automatically terminated if such member's dues remain unpaid thirty (30) days after the first day of the fiscal year. After this time the member has an additional 30 days to pay their dues in full, plus a $25.00 late fee. In no case may a member be entitled to vote whose dues are delinquent. A member whose dues have lapsed after this time must reapply for membership as outlined in Article I. Section 3. Election to Membership. © by expulsion. A Membership may be terminated by expulsion as provided in Bylaws Article VI. If it has been determined that exceptions were made, how far back can/must we go to resolve this?
  15. Guest

    Motion & Votes

    I recently brought up a motion at are regular membership meeting. The motion was discussed and voted on, it passed pending the submission of a certain document. I submitted the necessary document to our President a few days before our Executive Board meeting where I was under the impression that the motion was explained the Executive Board would vote on the motion and the matter would be done with. At the Executive Board meeting I was told that since it was originally brought up at the membership meeting that it would have to go back before them to be voted on again. I don't believe that this is the proper procedure under Roberts Rules of Order. Would appreciate any information that anyone could give me or direct me to the section in Roberts Rules that I can print out so that I can actually find out if I'm right or if our President is right. You can contact me direct at Coastie55@aol.com Thanks Bob
  16. Our bylaws state that membership in our organization may be revoked by a 2/3 vote of the board of directors. If there is more than one member who has met the "requirements" for expulsion, are we required to make separate motions to revoke the membership of each individual, or can we make one motion, naming each of them in a single motion?
  17. The secretary of a political organization Executive Board admits that she is not either a republican or a democrat, yet is an acting board member and as such is allowed to vote on sensitive matters. I'm fairly new to this organization but it appears to me that if you sit on the board, you should at least believe in the cause. Not only is she on the Executive Board (which is a volunteer position), but she is a paid employee of the organization as well. Does Robert's Rules of Order address this? Should bylaws be amended to state that if you are a member of this group that you believe in the platform?
  18. Is it consistent with RR for a board to refuse to give members access to a list of the membership of the organization? Our board refuses to tell the members who is and who is not a member.
  19. Have a member that has written a rather extensive letter about her unhappiness with the organization. Mentioned 5 specific functions (monthly events) and 17 members of the club. Also complained about the current club president's actions during on of the executive board meetings. What is the correct method to remove her as an active member: - return annual dues (paid Oct 1 through Sep 31) - vote of the executive board - must other members be notified if action is taken These are our current thoughts. However, we have nothing in the by-laws on this issue. Thanks for any help/advise you can give.
  20. The bylaws of an organization state that membership within the organization is considered terminated if a member's dues are not paid by 2/25. The bylaws allow the board to give "an additional 25 days to members(s) who missed the deadline in meritorious case(s)". One member who is involved in the organization forgot to renew. The board decided to grant the additional 25 days to all members to avoid the appearance of favoritism. Without this additional 25 days, the member could rejoin, just at a different level within the organization. Historically, previous boards have granted this exception to one member as the renewal period spans 4 months with several reminders sent in mail and email. Does the board have the ability to re-define "meritorious case" to apply to all members who missed the deadline regardless? Or based on the wording on a case-by-case basis and based on the merit of the reason.
  21. The board of directors passed a motion to fire one of our employees. Can the membership at the Annual General Meeting pass a motion to rescind the board's decision and reinstate the employee? How should the motion read and would it need a 2/3 majority vote or a reglar majority?
  22. Guest

    Members hidden past

    We have a member of the society that has managed to some how keep under the radar a history of serious accusations against and/or involvement in certain circumstances that simply having him as a member do not reflect favorably on the society in the public eye. He has managed to keep his "past" hidden for well almost years, and the background investigations at the time would have never caught it. Now what he has kept hidden for such a long time has found its way to light and due to the nature of the accusations/involvement of said member, the society feels it is a detriment to keep said person on the rolls. What if anything can be done?
  23. Guest

    Stuck Quorum

    I am the pastor of a small country church and we have run into a Catch-22. According to our by-laws, we need a quorom present to conduct business; a quorum of at least 15 members is needed for regular meetings, and a quorum of at least 30 members is needed for any business involving changing the bylaws, constitution, or decisions concerning the staff (hiring or firing a staff member). With the town getting smaller and membership getting older, we have lost a significant number of people due to death, moving away, or no longer being healthy and able to attend meetings. As such, we find ourselves being unable to ever reach a quorum. Our bylaws state that all church business will be conducted according to Robert's Rules of Order. Since we are unable to get a quorum together, we can't even take a vote to accept an amendment to change the bylaws concerning the quorum requirement. In essence, we are stuck in a catch-22. I have been trying to find a way within the scope of Robert's Rules of Order to get out of this trap we are in, but have been unable to find any solutions or options. What can we do to best resolve this issue in order to allow us to conduct church business once again, and also prevent this from becoming an issue again in the future?
  24. I am the membership chairman of a civic association. We recently had a member resign a fully paid-up membership It was accepted by the board and acted upon. 16 days later, she wrote and insisted on her membership being reinstated without paying new dues. Under Roberts Rules can she successfully be reinstated without board approval and would she have to pay her dues again. She also would like to run for an upcoming board position. Our by-laws only state that we defer to Robert's Rules when the situation is not specifically addressed. Many thanks
  25. As sort of a follow up to Official Interpretation 2006-13 ... If the Board adopts a motion that has an exclusive effect on the Board alone, with absolutely no effect on the general membership, may the general membership, which is superior to the Board, amend (or rescind) that motion? This question grew out of this Q&A thread, #23.
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