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Found 13 results

  1. Our CA based non-profit is trying to pass a new set of by-laws. We thought it would require 2/3rd vote of current BOD to advance it for to the membership to approve but we have 2 directors not voting, one No, 3 yes & one pending a vote. Current by-laws state that “All Directors must agree to changes in the by-laws.” This sentence is immediately followed by, “If 2/3rd of the members disagree then no changes can be made.” The statements seem contradictory, cancelling each other out and I wonder if the first one is even constitutional (100% consensus). What’s an effective way to by-pass this deadlock and get the approval process in the hands of the membership at large if any?
  2. No annual membership meetings were held face-to-face during 2020 and 2021 due to COVID. Members voted on board of directors via mail. Therefore, the annual membership meeting minutes from 2019 have not been approved. Can the board approve these membership meeting minutes, or should the 2019 minutes be approved at this year's 2022 annual membership meeting?
  3. I’m a member of an organization with two levels of membership - voting and non-voting (called Regular Member and Associate Member. Associate Members pay less in dues and cannot vote for directors. However, the bylaws say only that directors must be members in good standing and does not exclude Associate Members from being directors. Is there anything in Roberts Rules about whether a non-voting member can or cannot be a director of the organization?
  4. Good evening! Does RONR address the definition of a "membership suspension"? It is as if I am no longer a member, not privy to any benefits? Am I held to any member obligations such as following the requirements on the membership application? Can formal charges be filed against me as a "suspended" member? Thank you in advance for taking the time to answer my questions! Megan
  5. Currently the club I belong a few of the board members are proposing amendments to the bylaws that take away all membership voting rights contained in our bylaws, leaving all decisions in the boards hands alone. Also proposed are extending unlimited board (officers/directors) terms at their discretion and taking out the provisions of informing the membership of meetings/agenda. Currently, even though our bylaws state they must provide time/date, agenda and post minutes of meetings, they provide us none of these items. It is my understanding, that this goes against parliamentary rules in general. In addition, I believe I read in RONR somewhere (cannot find it now) that an exception to majority rule was that 2/3 vote from the membership is required for any bylaw change that takes away members rights. Is this true? Is it 2/3 of the quorum required or total voting membership? I also believe, I read in RONR that people (our board) "should" refrain on voting on these changes because they are self serving. Can anyone help us to prevent this by furnishing proper citations and proper procedure from RONR to strengthen our arguments against this? We are at a loss as to how to proceed to do this to keep our rights as voting members. 2 of our current board members are against these changes and furnished some of our members copies. These board members told us they are going to sneak the required notification of bylaw changes before the annual meeting by posting a link to the changes buried in an article in our newsletter in an attempt to get a lower turn out for the annual meeting of uninformed people. Did I mention that the bylaws committee is only comprised of 2 board members? HELP!
  6. Guest

    Membership Rejection

    My membership application was recently rejected from a club. The bylaws of the club are silent on whether membership reviews are public knowledge. The bylaws are also silent on whether names of applicants and the Boards decision on the applications are to be recorded in the board minutes. And lastly, the bylaws are silent on whether the applicant is to be notified of the deficiency or reason why the application was denied. The bylaws do say that an re-application cannot be made for 12 months. In my case, the Board minutes simply state the number of applications that were denied. So, my question is whether a public recording of the person's name that was rejected should be in the minutes and also whether the reason for denial should be published. And lastly, if the reason for denial is not public, should the applicant be advise in a private letter as to why they were not accepted? I am trying to understand the basis of my denial in order to correct it. thank you
  7. Our Bylaws state: Member: Defined as member in good standing. Member in good standing shall: (among other things) Have no active disciplinary action against him/her per the current disciplinary grievance policy. Question Background: We have a member who was placed on suspension by the BOD for one year in November 2019. She appealed the decision and had a hearing at a general membership meeting with a quorum. The membership upheld the suspension. Policy states the membership decision is final and the case is closed; however, she continues to fight the decision and has threatened legal action. Membership renewals close January 31. We received her membership renewal application and check. She is not allowed on the property for one year, or until November 2020. My interpretation of our Bylaws state she cannot be a member because she has an active disciplinary action against her. Question: Anyone see another interpretation of the Bylaws as stated? What do we do with her check?
  8. Can a Standing Committee be made up entirely on persons who are not members of the organization? We are a Fire Company working to incorporate an existing Ladies Auxiliary for 501C3 compliance. The argument is we can just make them a standing committee with a seperate set of bylaws that does refer back to ours for discipline, harassment, and a few other areas without making them a type of member of our organization. I say they need to be a class of membership that is set up with a set of bylaws that follow next to ours but has a seperate level of membership requirement from firefighting or else the tax, insurance, and discipline of our bylaws doesn't apply to them under Roberts Rules.
  9. Here is the situation I am facing: The Standards Board/Committee for an organization has received information from one member of the organization about another member. While this information would constitute as grounds for termination if it were true, there is no evidence in support of the claim. The "offender" has not done anything else to soil his/her own reputation or the reputation of the organization. After receiving the unverifiable information, the Standards Board met with the said "offender" and terminated their membership without giving him/her a chance to refute the claim or give their side of the story. Is this hearsay? Can the committee simply take one member's word over another despite their equal level of authority within the organization? Because there is no designation for what level of "proof" must be provided in order to terminate a member in the bylaws, Robert's Rules of Order govern the proceedings.
  10. When is a new membership application is completed and received by an organization's Treasurer, along with funds to cover the membership dues, when does the new member's rights begin? For example: if 10 new members walk into a meeting and hand in their completed membership applications, along with funds to cover said dues, do they have a right to vote on issues brought before the meeting officials, OR is their membership right to vote not valid until the membership funds are properly deposited into the organization's bank account(s)? It seems reasonable that new memberships must have a grace period wherein they can immediately enjoy the benefits of membership upon completion of membership applications and after having paid said dues, but they would not be entitled to vote on any matters until the recipient organization took possession of their money, as in having it in the organization's bank account. This policy seems intuitive, in that it would prevent "hostile" take-overs by individuals who by design wish to promote or push their own agenda, or the agenda of possibly one or more Officers/members or BOD of said organization.
  11. How can the membership vote the president out?
  12. I belong to a Dog Breed Club and the Board of Directors will not let the membership make motions at our annual meetings or by ballot voting. They go as far as to not let anyone know at annual meeting if there is a quorum present. What can be done ? We operate under Robert's Rules, it is stated in our Bylaws.
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