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Found 129 results

  1. Does the chair or chairman have the prerogative to not recognize a duly made motion?
  2. OUR organization holds lectures, seminars,meetings etc. In order to motivate members to show up and participate, we moved and resolved that members who do not attend a certain number of such events each year, will not be eligible to work for the organization and get paid. So far so good, but: The e.g. after '" no member may be employed (PAID) by the association in any capacity" enumerated: "(Officer, committee member, ..writing for the website" etc.)" Here is the problem: Our bylaws list the four officers, and describes their duties and compensation.. Does this new motion improperly amends the bylaws as to 'officers' , and hence is null and void (only as to 'Officers')? Thanks.
  3. Our procedure bylaw allows for each distinct part of a motion to be considered separately at the request of the member. No motion needed. My question relates to separation of the question. If the Question is moved and seconded " That the Board congratulate the writer Mary Mack on their award they received for their book and that the Board purchase 9 books for the membership." and a member asks for division of the question does each motion now need to be moved and seconded? THAT the Board congratulate the writer Mary Mack on their award they received for their book. THAT the Board purchase 9 books for the membership. I ask because we have complicated voting rights. Sometimes all members vote on motions and sometimes only some members vote on items that pertain to them.
  4. Guest

    Stand at ease

    How does the chair call a stand at ease, and can members motion for it. Is it debatable or Amendable and does it need to be voted on?
  5. Our HOA board voted to do three things - get a documents review from an attorney, ask a specific question regarding the use of the word "shall" in the documents of the attorney, and ask the attorney for feedback regarding live streaming of meetings - and motion was seconded and passed with a $1000 cap in spending. Upon speaking to the attorney, the cost of the document review alone is $1000, thus the two additional items included in the motion cannot be done. What happens to the vote? Is there "language" (an area in RRoR) that can be cited to support the response? The board disagrees strongly about the topics in the motion, thus I want to be sure the next step is validated by our governing rules (RRoR). Thank you!
  6. Example: A motion has passed requiring the formation of a new committee. Can the chair then solicit motions regarding how to form the new committee (election or appointment, size, manner of election), or must he wait for the floor to offer such motions?
  7. At the recent meeting of our association a motion was made and seconded and a vigorous discussion began. Another motion was made and seconded. It was pointed out that there already was a seconded motion was on the floor. The question was called on the second motion and voted on with approval granted. Can a member bring up this as an illegal motion at the next meeting and present the original motion to reopen discussion? Thank you!
  8. It is the long-standing tradition in the conventions of an organization of which I am a member to not allow someone who speaking to a main motion a make a motion at the end of a speech during debate (such as a motion to amend or previous question). Our president asked me if I could find the rule on that, and I couldn't. My guess was that when you are recognized you can debate or make a motion but not both. I couldn't find anything that gave a clear answer. So, is our rule something that's in Robert's Rules or is it just a long standing custom of our organization?
  9. If a motion was voted on and passed, but the effective date of the action contemplated in the motion is 3 months after the motion was passed (vote and passed in January, effective in March) is the motion considered adopted by the members the date it was voted on (but not effective) or is it adopted when it becomes effective?
  10. If a member at the current meeting was NOT present at the previous meeting, can he/she move or second the motion to accept the mintues of the previous meeting (that he/she was NOT in attendance)?
  11. The constitution and bylaws (C&BL) of our religious assembly state that the agenda for the general assembly meeting must be set one week in advance by a council made up of leaders of each of the main boards that manage the church business. The C&BL further states : Any new business not on the agenda will be at the will of the Voters Assembly. If an assembly member wants to bring business forward that is not on the agenda, we believe the right way to do this is for the member to make a motion requesting that the assembly consider hearing new business that is not on the agenda. My question is: when making such a motion, to what degree is it appropriate for the maker, as a persuasive tactic, to state some or all of the aspects of their intended new business motion, either in the preface statement or in the body of the motion requesting the assembly consider new business? If the motion to consider new business is seconded and approved, the assembly would then hear the new business motion in its entirety following standard rules for consideration.
  12. I'm having trouble finding the rules about what is supposed to happen AFTER a motion is passed or carried. I ask because I have a Board that has passed two motions that required follow-up and the Board has done NOTHING after passing the motion. I want to file some sort of grievance against the Board, but I need to cite a rule violation in order to do so. Your help is appreciated
  13. Guest

    Motion to Censure

    Basic questions about making a motion to censure: The chair wishes to make a motion to censure the actions of 3 out of 7 members who acted together as a minority, without the knowledge or approval of the body as a whole. (The assembly I refer to has bylaws that state its members only act as a body) The bylaws have no prescribed means for discipline except that of removal of office, which in this case, is not the intended outcome. Can the chair make ONE motion which censures the actions of all 3? (they acted as a group outside of the whole and would be censured for the same action) When is the appropriate time for the chair to make such a motion? The situation has just come to light and the assembly meets this afternoon, any information in a prompt response will be greatly appreciated!
  14. I belong to a Chapter of the Daughters of the American Revolution (DAR). It is a 501(c)(3) with about 100 members. The bylaws state: Section 2. A Finance Committee consisting of the Treasurer and four members to be appointed by the Regent shall consider requests for funds, plan a proposed budget to be approved at the September meeting and recommend to the Chapter such expenditures as the Committee shall deem expedient. ARTICLE XI. Parliamentary Authority. The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the chapter in all cases to which they are not inconsistent with the bylaws, special rules of order, standing rules or any rulings of the National Society Daughters of the American Revolution, or any special rules of order of the Virginia Daughters of the American Revolution, or of this chapter. At the first meeting last year the Treasurer made a motion to approve the budget. Members were not given a copy of the budget. Changes were not shown. There was no discussion. It was just approved. This year, the Regent (President) wants to follow the same procedure. She has told me: "We have no requirement to distribute the budget in advance and we will not be doing so at this time." This seems wrong, to me, since you can't consider and approve something competently if you have not seen it. Is the Regent (President) correct?
  15. Guest

    Parlimentary

    Should the person who second the motion name be wrote into the meeting minutes? Example: Carter made a motion that the Bylaws go back to the committee and the committee address every issue that the chapter has standing and bring it back to the body. 2nd by Lewis Vote failed. Motion dies.
  16. Homeowners association, parliamentary authority RONR (11th ed., with the wonky blooper of the missing "not," so I'm looking at all this as if that had been corrected), nothing in our bylaws that touches on the following issue. At our monthly board meeting this past Monday, a director brought a motion to the board for consideration. The motion was poorly worded, so at the suggestion of the presiding officer (our president), the wording of the motion was amended before it was stated by the chair; then the amended version was seconded. Debate ensued on the reworded motion. A vote was taken, and the motion failed. At which point the director who had wanted to raise the issue now re-made his original motion, as had been stated (complete with its poor wording) in his original motion, now bringing it before the board as a "new motion." That "new motion" was seconded, and nobody raised any objection to taking another whack at it, and the presiding officer permitted the "new" unedited version of the motion. Debate ensued. Another vote was taken, and the motion again failed. At which point the director who had wanted to raise the issue now tried a completely new wording, but in every substantive respect in every nature and effect of the issue, amounted to a third whack at the same motion. Need I relate what ensued? . . . including that this third whack was not the final one? ... or that the final result after all whacks, the motion still failed? As I read RONR, this is not at all what our homeowners (or the board, for that matter) should have had to endure. Alright, but what would be the best RONR rule to raise against this? That a main motion can only come before the board one time during any one meeting on any one day? Or are all the additional motions considered dilatory? Or anything else out there? And since the presiding officer did nothing to put a stop to it, should any of the other directors on the board - which had clearly indicated how they would dispose of any and all whacks at this issue - stepped forward with a point of order? And then if either the presiding officer or any other director had put a stop to it via parliamentary procedure, would the director who had been bringing the motion have any recourse other than to bring a new motion at the next board meeting next month...?
  17. I am a council member of a university department. We are currently in the process of trying to update our 1978 constitution. Our department has an executive committee that in the past has been appointed by the chair for a term of 3 years. The last executive was approved by council in a motion 3 years ago. In our 1978 constitution it is outlined that he executive is elected by council and has a term of 1 year. Some members of our council want to revert back to this elected 1 year term, others want the appointed 3 year term. The chair has indicated that since the last executive was passed by motion (for an appointed 3 year term), this is now the written rule, and that it trumps our old constitution that we havent followed in a long time. Is this the case? Does that motion to approve that executive from 2014 replace the rule that is outlined in the constitution. thanks
  18. We have been told that any motion requiring a vote MUST be done under new business such as accepting the minutes and financial report of the previous meeting. In the past our agenda was: 1. Call to order, salute the flag and prayer. 2. Acknowledge visitors. 3. Present minutes of the previous meeting and motion on the same. 4. Present financial report of the previous month and motion on the same. Now we have items 3 and 4 under new business. Is the way we were doing it in the past not correct according to Robert's Rules of Order? Thank you for any and all information. Dan
  19. At a meeting last night which consisted of members as well as non-member and non-voting advisors, we elected new officers. Nominations were asked from the group and received. For each nomination, a motion of support was asked followed by asking for a second. The new officers were elected. The next day, the person drafting the minutes realized that an individual who was not a member (instead classified as an advisor) of our group had voiced a motion of support for the lone candidate for Chair. An actual member then voiced as seconding that motion. When we elected Vice Chair, the same non-member voiced a second in support for this lone candidate's nomination after a legitimate member voiced first motion of support. So, an actual member did have say at some point in the nomination proceedings. This was a complete accident on the non-member's behalf, and on our behalf for not recognizing his "illegal" motion at the time. I am very new to Robert's Rules of Order and formal meetings. From what I have gathered, it appears there is not a need for a "second" for nominations for an office position. So perhaps there is no issue with the Vice-Chair position, if I am reading this correctly. However, the non-member was the first to support the nomination for Chair. What must we do to officially address this situation? Should a new election or nomination process be held at our next meeting? Is our process okay since a legitimate member did voice support for each nomination? Appreciate any advice anyone can provide to me on the matter.
  20. 2 Motions were properly put by a member to be included in the Agenda for Annual general Meeting and was published 21 days in advance of the meeting as per the Constitution of the Club. Is it in order to remove the motion from the agenda before the meeting but after the 21 day deadline for publishing the agenda in advance? My view is that the agenda cannot be amended but that the Chair of the AGM can advise the attendees that the proposers have asked that the motions be withdrawn Note ,our constitution is silent as to anything to do with changing AGM agenda before or at meeting Advice greatly appreciated
  21. After reading this thread, I have a question: Why is the motion, relating to entering or leaving Executive Session, debatable? I can sort of understand in a general sense why the motion to enter into Executive Session is debatable, within reason. For example, one member may think an issue is of a sensitive or controversial nature, while another member may not. But the motion to come out of Executive Session seems far more simple - either you want to end Executive Session or not. I know I am missing something here, but I don't know what it is so I am asking.
  22. Guest

    motions

    I am the treasurer's of an association and during my report, I provided a comment we are running in the red as our expenses are exceeding our revenue and we need to consider raising membership dues or decrease our costs. During the report discussion a motion was made to increase dues, it was seconded and the motion passed. A week later the president of the association sent an e-mail stating the motion that was made during the treasurer's report to increase dues, we did not follow proper procedure of follow Roberts Rules and he discussion should have been on the agenda under new business. Did we follow proper procedure as the motion was made under the treasurer's report or do we need a line item under new business regarding increasing dues or reducing expenses? Thank you, Susan
  23. I am posting in here because we need major help with the way our meetings are run. I believe that nothing voted on in this meeting was valid, and then there's the whole other issue of administration chiming in when they should not have. The issues begin toward the end of the video. Please give your opinions
  24. Once an agenda is accepted and there is an item on the accepted agenda with no motion or resolution, our council takes it as a discussion item. We regularly have accepted agenda items for discussion without motions to discuss, but when one council member does not like the topic, he selectively shuts it down with "Point of order, no motion to discuss". Is this fair procedure? If not, what can I do to stop him from censoring?
  25. Our group has voted to approve an action without thinking it through. No action has been taken yet. The person making the motion wants to rescind it. My opinion is that a recision can be done on any motion or order where irretrievable actions or decision have not been taken. I use Robert's Rules of Order Newly Revised 11th Edition. Where can I find information supporting my opinion? Thank you very much.
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