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Found 35 results

  1. This was posted before, but with too many details, and the results, no surprise, were tangled. Apologies. Here it is again, stripped down and simplified. To guide us in the future. Assume: A grantee organization asked for another ,annual grant, $80,000 as they got last year. A trustee submitted a motion , on time and in writing, saying: "I move to again fund the grant request, as presented, $ 80,000, and also the customary 10% contingency of $ 8,000. .. An $88,000 grant for 2020." A discussion ensued: There was a suggestion to cut down to $50,000 another to reject it entirely, or to give just the requested amount, $80,000 and no more,theoutcome and so on. No one moved to amend the motion on the table ($80,000 as last year plus 10%).. The vote was in favor of granting. The yes carried. The Executive Secretary entered the outcome in the minutes thus: "...This was followed by a discussion among the Trustees. There were 5 No votes and 6 Yes Votes. Thus, (the applicant organizaion) will receive the full grant amount requested." The Treasurer interpreted this as an approval of the Grantee's request, $80,000. But the Trustee's motion on the table was different, to give an $88,0000 grant. While there was " a discussion among the trustees" as the Ex Sec reported, no one moved formally to amend the Trustee's proposal of giving $88,000. The question: Do opinions expressed during a discussion affect or amend the motion on the table? Or can you change the motion only by a proper procedure to amend it? Thank you, Yoram
  2. Our organization gives grants. A foundation that was granted $85,000 in 2019, asked for another $85,000 grant for 2020. A Trustee filed a motion with the executive secretary, ahead of the Trustees meeting , writing: "I move to again fund the grant request, as presented, $ 85,000, and also the customary 10% contingency of $ 8,500. .. A $93,500 grant for 2020." The grants officer proposed to give only a $50,000 grant. The Trustees thus had two motions on the table: The Grants officer: $50,000 A Trustee: $ 93,500 At the meeting, the two motions were presented. As the Executive Secretary reported later in the minutes: "...This was followed by a discussion among the Trustees. A vote, either yes or no, was held on the motion to approve a $50K grant, instead of the full amount, There were 6 No votes and 5 Yes Votes. Thus, (the Grantee- applicant) will receive the full grant amount requested." The Treasurer interpreted this as an approval of the Grantee's request, $85,000. But the Trustee's motion was different, to give a $93,500 grant. While there was " a discussion among the trustees" as the Ex Sec reported, there was no motion to amend the Trustee's proposal of giving a $93,500 grant (the Grantee's $85,000 request and an added 10% contingency). The question: Do opinions expressed during a discussion affect or amend the motion on the table? Or can the motion be changed only by a proper procedure to amend it? In other words: Did the 6-5 vote authorize the $93,500 that was specified in the Trustee's motion, or just the Grantee's request for $85,000 grant, (a sum that was brought up during the discussion, but never properly incorporated into or used to amend the $93,500 motion?) Thank you, Yoram
  3. Guest

    Motion to Censure

    Basic questions about making a motion to censure: The chair wishes to make a motion to censure the actions of 3 out of 7 members who acted together as a minority, without the knowledge or approval of the body as a whole. (The assembly I refer to has bylaws that state its members only act as a body) The bylaws have no prescribed means for discipline except that of removal of office, which in this case, is not the intended outcome. Can the chair make ONE motion which censures the actions of all 3? (they acted as a group outside of the whole and would be censured for the same action) When is the appropriate time for the chair to make such a motion? The situation has just come to light and the assembly meets this afternoon, any information in a prompt response will be greatly appreciated!
  4. Guest

    Call the question

    After a motion has been made and a second follows, the chair asks for discussion. After discussion has come to an end, and a person is recognized to speak, they announce "I call the question" does the membership have to move, second and vote on "calling the question"? Or do you just procede to the motion that was on the floor and vote?
  5. I would like to know the procedure to kill a motion that if passed and implimented would violate the existing bylaws. There would not be the option to amend the bylaws before the vote because the vote is being taken a at level that does not have the authority to change the bylaws.
  6. I am chair of a local planning commission. One member of our commission is requesting that, once we close the public hearing, we allow discussion among the commission members PRIOR to a motion. Our municipal code clearly states that the current version of Roberts Rules of Order are to be followed by our governing body and all other boards and commission. Our legal counsel is also not comfortable allowing discussion prior to a motion - mostly due to the code requirements, I believe. This issue raises its head about once every six months. I have heard of other commissions and groups allowing this but the issue is whether the discussion remains germain to the subject at hand. In any given hearing we can be looking at several action items. Any thoughts?
  7. Is it permissible to make a motion to waive a bylaw provision which limits the president to two consequetive terms? We have an exceptional president in place with no real candidates to fill the role and would like to offer him a third term (with two-thirds vote).
  8. A motion is made and seconded and discussion by the Board begins. Does the community have the right to comment at this time or is it only the Board that may discuss the motion?
  9. Guest

    May a Mover vote "No"?

    Hello RR pros. Here's my two-part question: May an individual who introduces a motion (i.e., the mover) vote "no" once the motion goes to vote? Is there a specific provision within RR which discusses this (or is it merely permissible by way of not being disallowed)? Thank you in advance!
  10. Guest

    Board voting

    Can a board vote on a motion that has been brought before them? If they are members of the assembly do they still retain their vote on an issue as an individual of the assembly? How would their vote(s) be made if allowed? Thanks for any help you can give Joe
  11. Based on a recent topic discussed on this forum, I thought that I would ask a specific question about pro tem positions: If there is a vacancy in a position (for example, the Secretary), could the Board not 'appoint' a Secretary pro tem until such time as the position is filled? As the election of a position would require notice, it could be two or three months before the vacancy is filled and if someone is willing to hold office for those meetings why not simply pass a motion such as "Until the position of ____ is filled, John Doe will act as _____ pro tem."
  12. This is reffering to School District. A motion was presented and voted. A group of members called the chair of an advisory and they are not happy with the amendment....is there is anyway the chair can postponed presenting the motion to the school board and rediscussed the motion at the next meeting? thank you everyone for your responses David
  13. We are going to appoint a new member as an ex-officio to our Board. Just wondering how it should appropriately read in the minutes once it has been passed. Is it a "motion to appoint"?
  14. Guest

    Reversing a Motion

    Can you reverse a motion that was approved earlier in a meeting?
  15. We had a meeting recently and no one person moved to approve the motion. The Chair simply stated 'all in favor of approving the document' and there was unanimous vote to approve. Since no one individual moved and then received second, does the vote still stand? Thanks!
  16. Our association votes as one motion its slate of officers and the board of director positions for those officers. We would like to divide this into voting for the officers separately so that we can vote against the person running for president. How would we handle this if the slate is in one motion? Can we ask to divide the motion or do we vote the first motion down then change the motion? Would you please provide citations if convenient so we can use them at the meeting. Thanks!
  17. Guest

    Multi-part motion

    Can a motion be made in, say, three parts, seconded, and then followed by discussion and voting on each part separately?
  18. Guest


    In 2010 at the AGM, a motion was defeated and a director is going to repeat the same motion this year Is this valid? can it come up every year potentially until the majority wins?
  19. Guest

    motion out of order

    Can a president rule a motion out of order? And if a motion is ruled out of order is it recorded in the minutes?
  20. Can a motion be amended before it has received a second?
  21. Guest


    Can a motio be made from the floor during a discussion of a topic when a motion has not been asked for?
  22. If an item is placed before a committee for consideration and no motion is placed on the floor for consideration, does the item die for a lack of a motion? There was no motion or second received to approve or deny the item.
  23. Guest

    30 year old motion

    I am the director of a small recreational association. We have both residential homes on lots and campers on lots (during the camping season) We have a clubhouse, pool, bathhouse and much more. We also have a small 41 site campground. We have a few residents <10 out of 360+ who don't want the lot campers using the dumpstation at the campground but instead want to make every lot camper put in their own septic and well. 30 years ago a motion was made by the Board that any lot camper must have a septic and a well but it has never been enforced. So for 30 years lots have been sold and campers have enjoyed years on their lots without even knowing about this motion. We have found nothing in the minutes from 30 years ago that anyone on the board recinded that motion. According to Roberts Rules, can we now recind it to the way most members believe it is? Most of our lot campers will walk away if this motion is put in force. HELP!
  24. I was thinking about an issue. Let's say Member A wants a motion to be passed. Let's say the motion was defeated. Now according to RONR, at the next meeting Member A can move the motion again. It gets defeated again. At the third meeting, Member A makes the motiion again. Let's assume the membership is the same throughout all these meetings (let's also say we are talking about the Board, which meets monthly), and that the relaxed rules of RONR are being followed so no seconds are required. My question is this: Once Member A makes the motion, now for the third time at a third consecutive meeting, can the Board simply pass a motion stating that they will no longer consider the issue for at least a year? Assuming that nothing in the By-laws, nor applicable statute state otherwise, can the Board pass this motion? Would it be a main motion? Or could it be moved while the orginal motion is before the Board? I would assume that the Board would first have to defeat the motion again, and then pass the new motion, as the Board has the right to handle how it operates.
  25. must the motion to accept and the second to accept minutes be made by a member present at the meeting from which said minutes develop? or, may any member move or second to accept minutes regardless of their attendance record? motion on approval of minutes
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