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  1. Background A slate of officers has already been presented to the general members this month. All those nominated accepted the nomination before being placed on the slate by the Nominating Committee. The election of officers will take place during next month's general meeting per bylaws. In the meantime, one of those on the slate has now removed their name for consideration BEFORE next month's the election. This person was the only one on the slate for that given officer position. What do we need to do to fill that position? 1) Open up nominations again during next month's meeting, allow additional names nominated from the floor, add those names to the slate, and then continue with the election for ALL positions at that time? 2) Reconvene the Nominating Committee to fill this position. Hold incomplete elections next month on the rest of the slate/nominations. Then at the same meeting present to the general membership the Nominating Committee's replacement nomination for the office position (nominee should agree beforehand), take any additional nominations from the floor, and then vote for this last position at the following month's general meeting? 3) Other?
  2. The bylaw states: c) When the slate has been approved by the Board, the Secretary shall mail the list, including the full name and address of each candidate to each member of the Club via the October Bulletin, but in no case later than by a mailing on or prior to October seventh (7th), so that additional nominations may be made by the members as described below in (d) if they so desire. The slate was e-mailed October 8th, one day late. The email is date stamped so there is no question that it was late. There are also candidates running from the floor by petition. There is no question that the petition candidates met their deadline as outlined by the bylaws as the petitions were overnighted and signed for plus a set of copies were hand delivered to the secretary. Here is the question: Because the board slate did not meet the deadline of October 7, does that mean the candidates running by petition should be automatically elected as the lateness of the board candidates invalidates their candidacy?
  3. Can a person be nominated for a position that they do not hold all the qualifications for, as long as they will meet said qualifications prior to taking office, should they win he election.
  4. The relevant portion of the bylaws reads: "Candidates for Board membership shall be nominated by the Board Development Committee. Each Trustee shall be elected by the majority vote of those members present at the Annual Meeting at which the candidate is presented." There are no qualifications for Trustee other than being a member of the organization. Two questions: 1. Is it proper for the chair to state at the Annual Meeting or Notice of Meeting that there will be no additional nominations from the floor? 2. Is it proper for the chair to allow a vote only on the "slate" of nominations by Board Development Committee, rather than the individual nominees? (The "slate" consists of one nominee of the Board Development Committee per open position.) If either of these actions is improper, what is the appropriate recourse by the membership at the Annual Meeting? (Note that, if additional nominations from the floor are allowed, there will be more nominees than open positions on the Board of Trustees.)
  5. Guest


    Can a seated President nominate a member for a president or nominates a member for any board position during an open nomination meeting? Thanks
  6. Guest

    Declined Nomination

    Per our by laws, we nominate eligible members for the executive committee positions this month and vote next. If a member was nominated for a position, but verbally declines the nomination to the membership, can that person still be a write in vote?
  7. Guest


    I have a situation I am not sure about. Our President resigned a quarter way through their term of office. They continue to come to meetings and cause trouble. At election time gets nominated for another position before her original term is up? Can they run?
  8. In a small non-profit society with approximately 10 board members, elections for directors at the AGM seem generally to come from the floor. I attended an AGM recently where several members nominated themselves (and, not surprisingly, were voted in). I have never seen this before, and find this somewhat bizarre. Is there any precedent for self-nomination? I'm not sure of the content of this organization's Constitution. I can find nothing in the Societies Act, other than " The members of a society may, in accordance with the bylaws, nominate, elect or appoint directors. " And in RONR, it seems any member in good standing can make a nomination. But to nominate oneself??? Thanks for any guidance.
  9. Is there ordinarily debate after nominations are closed? Or does an election immediately follow the closing of nominations without debate? Our bylaws provide that we follow Robert's Rules when not inconsistent with the bylaws. For a particular election, the bylaws provide that candidates must submit their names in advance of the meeting (no nominations are allowed from the floor), and that each candidate is entitled to address the assembly for a specified period of time. The bylaws provide that the election is conducted by written ballot. However, the bylaws do not specify whether debate is allowed after the candidates have spoken. I have read Roberts Rules and I'm still in doubt about whether debate is allowed or expected after nominations are closed. Here are my questions, which are obviously related: 1. After the last candidate has spoken, do we proceed immediately to written balloting, without checking to see if debate is sought? 2. After the last candidate has spoken, if someone seeks to be recognized for purposes of debate, is it in order for the chair to do so? 3. After the last candidate has spoken, if the body wishes to proceed to balloting but some people wish to be recognized for debate, must the chair seek and process a motion to end debate?
  10. We will be having our second month of nominations for officers. Last month no one accepted a nomination for president of our club. What happens if no one accepts during this second (and last) round of nominations? Our elections are next month.
  11. How should the chair respond to this situation? The chair has announced that the floor is open for nominations. Before anyone makes any nominations, a member says, “I move we elect Mr. Jones by acclamation.” This has always seemed to me to be a polite railroad job.
  12. The executive board may stay in the same position for two years. If the president would like to stay on the board as president the 2nd year, do they need to be nominated again? Thank you in advance for your help.
  13. Guest

    nomination for office

    can you nominate yourself for an open office
  14. Can nominations for officers be sent via email to an appointed election official? If only one nomination for an office is received does an election still have to be held? If no nominations are received for a particular office, can the officers for the previous year be automatically reinstalled?
  15. Can members of the nomination committee nominate themselves for an office?
  16. Hello, I belong to a Fire Company and we have our annual nominations in November and Elections of officers in December. We have a member who did not meet his requirements to hold office prior to nominations but was able to recieve them before elections. Is this member able to be nominated and run for office? Any insight and documentation would be appreciated.
  17. Good morning. Our organization nominates candidates to serve on a board/committee by means of a paper balloting process over the course of 3 weeks. Members sign their ballots and write-in their selections. The current board is to collect the ballots and take those selections and tally them. Those candidates with the highest votes are then to be looked at to see if they are quaified and then if they are williing to serve. Then those who have the highest votes and are qualified and willing are brought before the full membership for election. In the most recent of these processes a list of the nominees was brought before the membership and voted upon. Subsequently, out of the meeting, a member asked a specific question of the board concerning candidate "Mr. X" whom they were surprised did not make the list for election: did "Mr. X" receive more votes than the candidates brought up for election? The head of the board replied that such information is not to be given out to others but kept within the board's records. The member was not satisfied with this reply. Does the membership have the right to ask for a report or summary with the numbers of ballots/votes that were submitted in a nomination process and the number of votes that the candidates received?
  18. Guest

    running for office

    does a person sitting on the executive commmittee in an elected position have to resign in order to run for another elected office on the executive commmittee?
  19. Guest

    Nomination problems!

    Election for new officers was to be held at the April meeting. At that time only 2 out of 5 positions were interested in re-nomination. So the voting was held off until the May meeting when one new nominee came forward. Several days before our June meeting a e-mail went out from the Executive Board stating that if we do not have enough officers that the Booster Club will have to disband. The next day our director put out a e-mail with 2 more name up for nomination.The by-laws state that you may submit your name for a postion you wish to fill to the current Executive Board prior to the April meeting. Question is: Can the director (ex-officio member / not a Executive Board member) put names on the ballot with out going though the board?( which is stacking the deck or yes-men)
  20. I have several questions related to nomination procedure for an election that weren't answered in my guide to Robert's Rules nor could I find the answers by search. We will be having the first election of 2 officers for a new organization/group, so there is no constitution, bylaws, etc. I am planning on having an e-mail or online nomination and online ballots. I'll delineate my questions since I have several. Is one person allowed to nominate more than 1 person for a position? Should the nominations be anonymous? After all nominations are collected, ballots can be made for each position. Do we then take a vote and give each elected person a chance to decline the position or do we ask each person who is nominated whether they would like to be on the ballot? It says in my Robert's Rules guide that a person does not need to be nominated to win an election. How can this happen, is it referring to write-in candidates? I can leave a space for a write-in candidate I suppose. I am planning on using a majority vote to win. I am not sure whether it should be plurality or not. There will probably be around 11 voting members. I appreciate for those of you who have been in this situation before what are some pros/cons. I like the idea of taking a majority vote but keeping everyone on the ballot for future votes in the case that a majority is not obtained. Thanks everyone! I was just introduced to Robert's Rules about a month ago and find it quite interesting.
  21. An organisation wishes to hold their election for executive by electronic ballot. This is somehat covered in the bylaws under s.22(2) which states: 22 (1) A member in good standing is entitled to one vote. (2) Election of incoming directors shall be by electronic or paper ballot managed in a manner deemed appropriate by the director. The election process shall be observed by an independent Returning Officer appointed by the Directors to ensure integrity of the voting process. (3) Voting for special resolutions shall be by electronic or paper ballot managed in a manner deemed appropriate by the director. The voting process shall be observed by an independent Returning Officer appointed by the Directors to ensure integrity of the voting process. (4) All other voting may be conducted at a general meeting by either a show of hands, or a secret ballot, or by electronic means as deemed appropriate by the members present at the meeting. The problem lies in what they are considering "appropriate". Nominations have opened, and one person is being nominated for multiple positions - President, Vice President and Director. Once nominations have closed, voting will take place electronically (whole other question as to who has the ability to see the votes that are cast, but I digress), with a ranking system for each candidate. Just the candidates, and not the position(s) they are running for, is listed on the ballot. What they want to do is look at the total ballots for each candidate, and essentially give the top finisher first dibs at being President. If they have not let their name stand for President, they would be Vice President. The next highest number of votes would get the next position, all the way down the line until all positions are filled. Is this in keeping in any way shape or form with RR? The results are announced at the AGM, with the successful candidates taking their positions from that date. Thanks for any comments you might have. North of 60 ---> Above the Arctic Circle and beating my head against an ice floe!
  22. If present board member is up for reelection can present board change that member's title to exofficio in order to be sure the person remains on board due to being a key employee necessary for discussions and sometimes to make a quorum or would by laws need to be changed? Can board designate as a nonvoting position or would by laws need to be changed?
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