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  1. Our practice has generally been to collect nominations by a deadline before the AGM. We do not often have more nominations than available positions. We have called for nominations from the floor at some previous AGMs, but I do not recall ever getting any. In a discussion about this I suggested that since RONR allows for nominations from the floor, we could probably not rule an attempt to do such a nomination out of order. Given that the board feels it would be reasonable, and acceptable to the members, to disallow nominations from the floor, what is the most appropriate way for this to be done, in the bylaws or in a special rule of order? Also, what are the main reasons for not making such a change? Note that our nominating committee puts out notices encouraging members to consider putting their names forward to serve on the board, and giving the deadline for submitting such nominations in advance.
  2. We have an explicit provision that prevents the nominating committee from naming one of their own. Instead members may run by petition (though they’d be running against the nom comm’s nominee). Our nom comm also names replacements for vacant board seats, with no ratification required, to serve until the next election. There’s no restriction on whom they may name, other than member in good standing. Does it seem proper for nom comm to appoint one of their own members?
  3. Guest

    Nominee Withdrawal

    If a nominee withdraws after the date for closing of nominations, shouldn't that nominee be forced to run from the floor? The Secretary claimed that the withdrawal was not "formally" done, so the the nomination was allowed to stand.
  4. Some background before I get to the root of my query. We are a student government organization representing about 30,000 students. We recently had elections for President and Vice president. Our voting procedure is as follows: Nominations are made. The following council meeting debates are held and the council votes. There are three rounds of voting; the first two rounds require quorum, the last requires simple majority. One the ballot the only options were the single ticket running, or to reopen nominations. During the second round of voting the nominations were reopened, no other ticket was nominated, so nominations were closed. In the final round of voting, simple majority was reached for fear of repeat of round 2. Per our organizations constitution, any matter not explicitly discussed in the document requires strict adhesion to Robert's Rules. My question is as follows. The council is extremely displeased with the President's performance during the debate and it has been called into question his ability to serve the organization as such. There is request from several members to reopen nominations and vote on a new ticket. Is there anything in Robert's Rules that would allow this? I know it is a strange situation but the council has decided that now that another candidate has expressed interest they would like to reopen nominations and elections. Is this possible being that there is a President and Vice President Elect; they are not to be sworn in until after the end of next council.
  5. if no candidate can be found during nominating process can the board appoint someone after the election is held
  6. If the Bylaws don't specify how the voting process for election of officers of a Board must take place, then an adopted motion specifying how to proceed dictates the process. So, if that motion states that nominations shall be made by secret ballot, followed by a secret ballot election of officers, my question is may a member nominate themselves for an office? There is really no way to prevent them from doing so anyway, since the nomination is by secret ballot. Alternatively, if nominations are taken from the floor for example, may a member nominate themselves for an office or must it be done by another member? Thanks in advance for the great feedback and guidance I know I will receive.
  7. Our organization's by-laws allow for self nominations for Officer and Governor positions from the membership during our election process, requiring that these nominations, with the appropriate 5 signatures of other members endorsing the candidate, be received by the Recording Secretary by a specified date. This year, when the time came for the self nomination period to open, the Recording Secretary's position was vacant, so the official notice published to the entire membership specified that all such nominations must be received by a specified person who had been appointed by the President/Board to manage this matter. In the months following the publication of the self nomination period, a new Recording Secretary was recently appointed, however no change, and no notice was published to the membership, changing where they were to send self nominations for the upcoming election. At the last minute, a nomination was received by the newly appointed Recording Secretary, but this nomination was not received by person who had been appointed (and published) as the person who must receive nominations for this election. Would this nomination, having been delivered to the wrong person and address, a valid nomination. Should this candidate be allowed to run for office? (b) Additional nominations of eligible members may be made by written petition signed by five members in good standing and accompanied by the written acceptance of each such additional nominee signifying his or her willingness to be a candidate and a brief resume outlining the nominee’s qualifications. The Recording Secretary must receive such nominations from members not later than September 15 next following.
  8. We are getting ready to vote for executive officers in my organization. If one person is nominated for 2 or 3 different positions, should that person be asked in advance of the vote which position they will accept? How would this be resolved?
  9. Hello, I am a staff member for a municipal corporation supporting a citizen's advisory board. A question has arisen as to the proper procedure for nominating and voting to select the chair of an advisory board for the year. After nominations were made, each nominee gave a nominating speech. Two speeches were very short (two or there sentences), and one was longer. After each nominee spoke, another member, who has served as Chair in the past made a philosophical comment on the purpose and function of the board as an advisory committee. His comment was not specifically directed at the nominee who made the longer speech, but could be interpreted to take some exception to some of the ideas the nominee expressed. Next the vote was taken and the results announced. After the meeting, the nominee who gave the longer nominating speech, who was not elected, complained to staff that there should not have been allowed any deliberative or other comments made after nominations were complete and that immediately after nominations, the vote should have occurred without any comment or deliberation of the members. It seems to me that elections are sort of a special case of the standard progression of motion, deliberation and voting and that comments or deliberations by the members after nominations and before election voting by the members is appropriate. Are comments, deliberations, or recommendations by the members allowed after nominations are complete before voting occurs for electing a Chair? Thank you.
  10. My society bylaws state: The elected officers shall be elected by ballot at the convention to serve a term of four (4) years, and shall not be eligible for re-election to the same office. There is no rule for when the nominating committee cannot fill the slate for election. Our society can change bylaws but the changes have to go through the national organization and there isn't time to make changes before the June elections. I hold the current office that needs a candidate. My term will be up in June. I suspect there will be nominations from the floor because this is a difficult position: reading and approving bylaws for 66 societies in our district. I would like to continue in this office but there doesn't seem to be an option. Are there some that I am not aware of? Thank you!
  11. We have a nomination for an officer position that will generate discussion as this person is controversial. The election process clearly states there is to be no discussion of each officer position and you cannot vote against a person without voting for someone else. I have two questions: first, why can't we have discussion? Second, no one will nominate anyone else from the floor. So we have one person nominated that some people won't vote for. However, no one wants to nominate anyone else. If board members are not allowed to vote a "yes or no" on a position how do they vote (or not vote) on this individual?
  12. Hi, quick question - Can our PTO President rescind the nomination of the VP prior to elections? There wasn't a formal closing of nominations last month. Thanks!
  13. Our club elections are coming up next month, per the by-laws, the nominating committee must meet before October 1st and choose members that are willing to hold the offices available. The slate is then presented to the secretary, who sends it out to the membership no less than 10 days prior to the October meeting. At the meeting, members are able to nominate candidates from the floor, then elections take place in November. According to one committee member, the slate submitted to the secretary is not the slate that the committee agreed upon. Specifically, the chairman, whom the committee nominated for President, took her name off the slate and replaced it with "accepting nominations from the floor". The committee person who is making the accusations, was on the original slate as a board member and was completely omitted from the slate submitted to the secretary. The slate had already been sent to the membership prior to these accusations. Which slate should be presented to the membership? Since the chairman took her name off the slate submitted, does that constitute a withdrawal from nominations?
  14. Guest


    Can you be nominated for an Office, if you are on the nominating committee? If you can, where is this found? Also, If this person accepts the nomination, do they have to resign from the nominations committee? Where is this in writing?
  15. Hello Robert Rulers, This is my very first post but I've come here and read posts when I needed help in the past. I was just elected President of my neighborhood association last month. The association went inactive for a couple of years and I worked with a small group of neighbors and our city to reactivate it. Since it was the first meeting of the fiscal year we held elections. I ran for President because no one in our small group wanted to and we didn't know if anyone else would. We all ran unopposed and were elected by acclimation/unanimous consent. We had a lady from the city run the meeting until I was elected since we had no prior President to preside over the meeting. The lady that was elected President last gave up being a part of the association and there was no Vice President elected at the time. Once I was elected I thanked the 50+ people for electing me to the 2017-18 term. When I announced each of the other officers I announced them elected to the 2017-18 term. No one objected. After the meeting, the very first President of the association said we would have to hold elections again after October 1st. We have the date for our next meeting set for October 18th which happens to be just after our fiscal year of October 1. Is there a motion someone can make to reaffirm all the elections from our last meeting or do we have to open up nominations again and go through the entire process again? One concern I have is that a woman in our neighborhood (who does not like me, has bothered me so much in the past that I had to ask her to leave me alone multiple times, and who would not leave me alone to the point I sent her a notice of harassment telling her if she contacted me or anyone to contact me that I would seek an anti-harassment order against her) may show up and talk poorly of me by saying I threatened to sue her, etc. She was unable to attend last month's meeting and an hour before the meeting she suggested (online) that we do not elect officer at the meeting, and later she said she did not receive the post card the city mailed to all addresses in our neighborhood and that the 2 weeks notice she got online wasn't enough because her work schedule is set 2 months in advance and she wasn't able to get anyone to cover her shift at the hospital. This woman's behavior toward me is really concerning because I have been severely cyber stalked/harassed by a man who is a complete and total stranger to the point that I did get an anti-harassment order of protection against him and his wife and now the police are investigating him for felony cyber stalking. One of my concerns is this lady will start saying untrue and disparaging things about me during the nomination process. I feel like I could win the election, even if she ran against me but I'm worried if she begins to mistreat me or talk about me in unjust ways I will be triggered and have a difficult time presiding over the meeting. I believe I have accomplished a lot for our neighborhood and the association in the short amount of time I've been involved in reactivating the association and sine I have been elected President. My worry is my neighbors are fairly conservative and I'm very progressive and that she may say enough to trigger the trauma of being harassed and I may not handle it well and then I may lose the election. Her and I are part of local political groups and we have had serious disagreements that turn ugly which has prompted me to tell her to leave me alone repeatedly. To the point, I blocked her on Facebook so she could no longer comment on my posts, etc. Even months after I blocked her on Facebook, she was still contacting people we know and having them contact me about whatever problems she said she had with me, etc. As recent as July she was telling people in our political groups that I threatened to sue her. Her behavior reminded me too much of the man that would not stop contacting me online and who would create new accounts just to get around me blocking him, etc. Any advice on how to handle this? Our charter/bylaws: http://www.cityofvancouver.us/sites/default/files/fileattachments/city_manager039s_office/neighborhood/8329/parkside.pdf
  16. At our annual spring meeting to elect new board officers a group of people were unhappy with the work of the nominating committee (outlined in our "Articles of Incorporation"). The election was in process when objection was made and a debate ensued that admittedly was not handled well by the chair. The assembly moved to suspend elections to a later date. It was unclear whether it was to allow for more nominations by "written petition" or for clarification on our procedures. Since the Nominating Committee presented a full list of nominees to satisfy the slate and nominations were closed two weeks before the annual meeting, can the assembly circumvent the procedure to reopen nominations or take nominations from the floor at the meeting? Here are the pertinent places outlining elections and the nomination process in our Articles of Incorporation. By the way, our constitution reads: "In all matters not specifically provided for, procedure shall be according to Robert's Rules of Order." Yes, we have both a constitution and Articles of Incorporation. The election procedures are outlined in the Articles of Incorporation under the following article: Article 5: Extended Executive Board/ (B) Elections to the Church Council (1) Elections shall be conducted at the Spring Congregational Meeting, the date of which shall be announced two months in advance. (2) Two weeks before the Spring Congregational Meeting, the Nominating Committee (see below, Article 6(B)(f)) shall present the slate of nominees to the membership in writing, at which time the slate shall be closed. Our Articles of Incorporation call for a Nominating Committee (Article 6: General Assemblies/ (B) Meetings/ (5) Procedures/(f) The Nominating Committee). Types of Nominations: · Proposals by the Committee; · Proposals by the General Assembly: Upon written petition, a candidate shall be placed on the slate of nominees when he/she signifies his/her intent with the signatures of five members of the General Assembly. The committee must receive all written petitions three weeks prior to the date of the election. For anyone interested, I have attached our articles of incorporation. Articles-Incorporation-Revised_November-2015.doc
  17. There are two rounds of nomination for the officers of a board. If the current president is nominated for the president position and the president declines the nomination at the first organizational meeting can they change their declination to acceptance at the second organizational meeting? or Can they be nominated again for the same position by either themselves or another board member and accept at the second organizational meeting?
  18. Some say yes, because the bylaws specify that nominations to the board of trustees are made by a Nominating Committee. Others say no, because after the Nominating Committee gives its report to the general membership, the Chair is supposed to call for further nominations from the floor prior to the vote. (RONR 11th ed. p. 435, ll 10-25). The bylaws do cite Robert's Rules as the governing parliamentary authority. The question is complicated by the fact the right to nominate, like the right to speak in debate, is considered a basic right of every member that can curtailed only by disciplinary proceedings (RONR 11th ed. p.264, ll 12-13). If so, it's not clear how a member who wishes to add to the Nominating Committee's nominations can be prevented from doing so. Any thoughts from the experts?
  19. Guest

    Election question

    We are electing a new officer (FS), two current officers want to run for the position (EB1 & EB2). Our bylaws state that EB1 and EB2 must resign their current positions to seek FS. This opens two seats. Nominations are in May, election is in June. The FS election will be votes on first. If the nominations for EB1 and EB2 are filled can the loser of FS be nominated and run on election night?
  20. Guest

    Election question

    We are electing a new officer (FS), two current officers want to run for the position (EB1 & EB2). Our bylaws state that EB1 and EB2 must resign their current positions to seek FS. This opens two seats. Nominations are in May, election is in June. The FS election will be votes on first. If the nominations for EB1 and EB2 are filled can the loser of FS be nominated and run on election night?
  21. We are a member organization of 50 and are poise to elect a new president. Presently, only one person is on the ballot. She is included in the slate from our nominating committee. At our monthly meeting in March, our president announced the slate and called for nominations from the floor. When no one responded, she closed the nominations from the floor. There was no motion or vote to do so from the body. It seems that members may want to re-open nominations from the floor before the election due to take place at our April meeting. Since there was only a decree by the chair that the nominations be closed with no vote by the body, how can we proceed to re-open nominations?
  22. Our Association is considering doing away with the Nominating Committee as the method of nomination of its officers. I would really like to have some feedback from some folks who work with various groups around the country to get arguments for and against using that method as opposed say to having potential nominees nominated from the floor at the annual committee. In our Society some of the members are convinced that a couple of members who have served 2 non-contiguous one year terms (which is prevented by the bylaws) spoke out in committee against a perfectly qualified candidate who had performed her duties more than satisfactorily was not nominated for a higher office, or to any other office despite her having expressed her willingness to do so. This member is one of the senior members of the Association. There is speculation that this member was not nominated, not because she was not qualified, but because of a handicap she has a result of a disease. This of course can't be confirmed. What if anything can be done about this situation? Dennis Clark, PRP
  23. We are a small charitable organization and have 8 board members. Recently, a Special General Meeting was called to fill three board of director vacancies. Question: At the SGM, 3 people were nominated for these positions. They were not voted on by the members at the SGM or acclaimed, rather, they were presented at the next Board meeting and only one of them was approved by the board. Our practice has always been to allow anyone who volunteered for any board position, to be allowed on the board, then ratify them at the AGM. Did the Board have the right to vote on approving these 3 people, and not allowing two of them to the board? Thank you
  24. Recently, in a meeting where biennial elections were held a member presented a letter from another member who was willing to be nominated but could not be present. The letter was not accepted on the premise that a member has to be present to be nominated. Upon being challenged, the chairman flipped through the local chapter's bylaws, the national bylaws, and then Robert's Rules, but could not find anything to support his decision not to accept it. The chairman refused to accept the letter. Keep in mind, the letter was just intended to document the nominee's consent and willingness to be nominated. At least three members stood ready to actually make the nomination. - The question is: Must a member be present in order to be nominated?
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