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  1. Hello, our association will be electing a new board soon. Our by laws state that a nomination committee must be formed by June 1st and shall submit a slate of candidates for the positions of officers and directors by July 1st . No members of the current board can be on the nomination committee. No member of the nomination committee can be on the nominated on the slate of candidates submitted by the nomination committee but can be nominated by petition after the slate of candidates have been submitted by the nomination committee to the club secretary.. The nomination committee will consist of three members of the club and two alternates. When the nomination committee submitted their slate of nominees to the board, one of the nominees was also on the nomination committee which is in conflict with our Association Bi Laws. Our By Laws also state that the nomination committee shall submit its slate of candidates to the club secretary, by July 1st, who shall mail to the membership on or before July 15th. After July 15th, additional nominations may be made by its members, if so desired. Additional nominations may be made by written petition, signed by five (5) club members , accompanied by a written acceptance and a biographical description, willingness to be a candidate, must be address to the club secretary and postmarked on or before Aug 15th. no member can be a candidate for more the one (1) position and the additional nominations which are provided for herein may be made only from among those members who have not accepted a nomination from the nomination committee. Nominations postmarked after August 15th will not be accepted. Nominations may not be made in any other manner other than the provisions above When the slate of candidates was submitted by the nomination committee to the the secretary, this slate included a member who was also on the nomination committee. this is a clear violation of our club bylaw. We checked with both of the alternates to find out if either alternate were called upon to be included in the nomination committee and nomination process and they were not included. One alternated stated he was called by the nomination committee chair on July 6th but she did not leave a message or call back. This alternate felt the call must not have been important because she did not leave a message or follow up with another call. It was also discovered that the club secretary had called one of the potential candidates on July 11th to ask if he would like to serve on the board and would he consider a nomination on the nomination committee slate of candidates--- We feel these are more violations of our club by laws. My questions are 1) The slate of candidates submitted to the club secretary had a club member who was also on the nomination committee. A) Is she removed from the slate of candidates ? Is the position on the slate of candidates lest open or is another member selected? C)And if so, whom selects the member to fill the position, D)How should this be addressed to the current board? E)What is the correct and legal course of action that should be taken in order? F) to not be in conflict with the association By Laws? 2) The By laws state the slate of candidates be submitted to the club secretary by July 1st and mailed to the membership on or before July 15th. Also in the By Laws, it states that no board member to be on the nomination committee. We know without a doubt a club member was contacted by the club secretary on July 11th to be included on the slate of candidates submitted to the secretary. This gives us the impression that the slate of candidates was not completed and submitted to the secretary by July 1st and the current club secretary had been calling candidates to be on the slate of candidates. A) With the appearance of the slate of candidates to be submitted by the nomination committee invalid since it was not submitted by the July 1st deadline? Is it improper and a violation of the club By Laws for the current club Secretary to be calling intentional candidates for the nomination committee? C) How should this be addressed to the current board? D) Were these Violations of the club By Laws? E) What rights does the membership have in regards to these issues? F) What if the Board fails to act on these complaints? G)Does the membership have any recourse if these are Bi Laws Violations? Did I mention the Nomination Committee Nominated the current club secretary as a candidate of club president? The association membership is frustrated with the improprieties that have taken place in this club and are dropping memberships. This is just the latest examples. In the past, the club secretary white washed six months of club meeting minutes. The club secretary rewrote six months of club minutes, most of which were already approved and presented them as revisions to the meeting minutes. This was done to cover up other wrong doings conducted by a majority of the current board. Of course these "REVISIONS" were approved by majority vote. The minutes to be revised were on the agenda which was sent out 3 days before the board was to meet. I guess this is Prior notice which is needed for a majority vote to approve. The previously approved minutes have bow disappeared. The vote on the revised minutes was done as a whole for each meeting minutes to be revised. Were not sure on how to proceed. Is this an issue to be brought to the attention of Attorney general of the state in which the association has is incorporation? (Delaware) Not sure how to proceed any advice or help would be appriciated.
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