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Found 18 results

  1. Guest

    Co-Officers

    Our organization elected a new board at the end of December. By the second week of January, the Treasurer, Secretary and Sargeant at Arms resigned. All agreed that a Sargeant at Arms was not necessary in our group. No one wants to take on the daunting Treasurer task alone. Roberts Rules does not recognize two people holding the same office, which leads me to my question. Our group follows RR. We are holding a special election soon for new Officers. Can there be an election for a Treasurer and a Co-Treasurer? Or would the Co-Treasurer be an appointed position, much like Sargeant at Arms, without voting rights in board meetings? Any help is greatly appreciated.
  2. We are having trouble getting enough people to fill all the officers positions in our congregational church. Our By-Laws do not say anything about this situation. Is it illegal for the Church Treasurer to also be the Church Clerk? Also, is it wrong for the Pastor's wife to be the Church Clerk? Some members feel the minutes would be a bit slanted if the pastor's wife were the one recording them.
  3. Guest

    Newly elected officers

    When do the newly elected board of an organization usually takes their positions? They were elected in November and in January they assume their responsibilities in accordance to our by laws. DO they take them under old business or new business?
  4. We have 12 members on our church council. The church body has elected 4 new members to replace 4 outgoing members who are leaving the council on Dec. 31. The 4 new members are attending the December council meeting. The council elects the church officers from the council at the December meeting. 1) Do the 4 new council members vote for officers for NEXT year at the December meeting even though they are not official members yet (until Jan. 1)? 2) Do the 4 outgoing members vote on the officers for NEXT year even though they won't be on the council after Dec. 31? (Council members say they should vote because they know what is involved more than the new members do.) 3) Can the 4 new council members be elected to an office for next year even though they won't be a member until Jan. 1? (I would think so because they will be members of the council next year.) 4) If the answer to both 1 & 2 is "yes", then do we have 16 votes cast? (Well, 15 votes, because the president doesn't vote until a tie.) I'm usually pretty good at this but I am stumped! HELP!
  5. Charges was filed against 2 of our officers. Our constitution states that when this happens, the officers are suspended, a is scheduled and is conducted by the board of trustees. Within our bylaws, the trustees make the final decision and if their decision is to uphold the charges the officers are removed from office. Our trustees followed the constitution and bylaws to the letter and upheld the charges filed and the officers was removed from office. In a general membeship meeting a motion was brought up on the floor to ignore the constitution and bylaws and reverse the decision made by the trustees. From what I remember of Roberts Rules, if a bylaw exist and a process is in place within the constitution and bylaws Roberts Rules cannot over rule it; a motion and vote to aviod/bypass a bylaw is not permitted and is out of order. Lastly, within our bylaws it clear states that our meetings will be conducted in accordance with Roberts Rules. Our constitution clearly state that a "hearing" is to be held, not a meeting. Would Roberts Rules apply in the case of a hearing?
  6. Can a director or an officer run for an another office while he or she is in mid term of an existing electected term. Can they run for a different position without resigning from the current postion in the organization they hold.
  7. We will be holding our first annual meeting and we have 3 openings on our board to fill. We also need to elect officers. Our by-laws state: 1) Newly elected Directors shall assume office at the first Board of Directors meeting following their election. 2) The Officers shall be elected from among the Board of Directors at each annual meeting of the Directors and shall serve for one year and until their successors are elected and qualified. My question involves when the officer elections occur? Does that happen after the new members are elected? I am confused because of the statement "newly elected Directors shall assume office at the first Board of Directors meeting following their election." Does this make sense? We start the meeting with the election of new board members, then, technically, the newly elected directors can join the board and participate in the election of officers? Any help would be greatly appreciated.
  8. My high school held a meeting for National Honor Society but did not inform all the members of this meeting. There were no school announcements of the meeting. Membvers only knew about it from word-of-mouth and text messaging. I, among other members, did not attend the meeting because I didn't know about it. I never got a text message. I'm upset because they decided to hold elections for officers at that meeting. Is it okay that they held an election without all members present? I asked ou advisor for a re-election and she told me I would have to ask the other members at the next meeting about that. Are they allowed to turn down the re-election and keep their current officers?
  9. We have a 15 member Board of Directors for a social service non-profit. We are dedicated to best practices and want to be sure we do things right as we are growing our Board and organization. Here is where I am confused... Our Board is getting ready to go through a nominating process for our Directors and Officers (Pres, VP, etc as outlined in our Bylaws). Our Bylaws state that the Executive Committee is charged to "set the slate of officers". Problem is our Bylaws have on Article for Officers and a totally seperate Article for Directors. No where in our Bylaws does it refer to a Director as an Officer. So we are trying to determine who is responsible for nominating the Directors. I read throught the 11th ED and it refers to Directors under the Officers section, so I am wondering if the Executive Committee would be the ones to nominate Directors as well, even though they are not refered to as officers in the Bylaws (and in fact have their own Article in the Bylaws). A BIG thank you for anyone who can help us ensure our nominating process is correct based on Roberts Rules and our Bylaws!
  10. Hello, all. Well, I think the drama our organization was facing is (possibly) fading - at least for the time being - and we're moving onto the revision of our Bylaws. There have been concerns raised with my suggestion of including the phrase, "or until the Officer/Director's successor is elected" when qualifying the length of the term. Current Board members wonder if this might not mean that they would be forced to stay on the Board "in the event of a public emergency or of difficulty in obtaining a nominee for office." My response has been that a Board position for our organization is a volunteer position, one that can be resigned at any time. No Board member can be compelled to stay on if they do not wish to do so. Including this phrase, however, allows them to do so...and also makes the potential removal of a Board member easier. In turn, they would like to see something in writing about not being forced to stay on. I haven't been able to find anything in RRONR 10 about voluntary Board membership.Does it contain anything that would pertain to that issue? Louise
  11. We have a meeting today but are missing board members. Our vp and secretary have resigned and our president is not present today. Can we still have a meeting if we have a quorum? Who would run the meeting? Our county commissioner or our treasurer?
  12. How do you break a tie in an officers election?
  13. Hi, New member.... just trying to get a group more in line with Roberts... so, can Officers on the Board also be Committee Chairs? I realize it concentrates the power in the group, as there are fewer opinions and fewer votes, but the situation is that some Officers have two or more other positions as Chairs. It is a relatively small Club, but there should be enough members to spread it out a bit. Just wanted to know if it is disallowed or OK. Thanks.
  14. Guest

    Resignations

    If members or officers resign in writing, whether or not they state the effective date and whether or not they have been accepted or rejected by the voting members, would they in fact take affect?
  15. The bylaws are not silent on the removal of officers or board members. The provisions are shown below. The question is whether, under Robert, the board has any duty or obligation to provide an officer or a board member any kind of due process other than the right to vote and speak against a resolution judging the officer or board member incompetent or grossly neglectful, thereby removing the member from office. Article IV - Officers SECTION 7: REMOVAL FROM OFFICE Any Officer judged by the Executive Board to be incompetent or grossly neglectful of his/her duties may be removed by a two-third (2/3) vote of the Executive Board Article VI - Board SECTION 3: REMOVAL FROM OFFICE Any Board member judged by the Executive Board to be incompetent or grossly neglectful of his/her duties may be removed by a two-third (2/3) vote of the Executive Board. Any Board member with three (3) unexcused absences from Executive Board meetings shall automatically be removed from the Board
  16. If a board of 6 has a tie between two candidates for president, and a majority is required for election, how is that resolved? Board members serve 6-year terms with staggered terms (two members are elected every two years and sworn in at the next meeting). Officers are elected at that time and serve two-year terms.
  17. Guest

    Officers

    When a new officer slate comes out, can a member open the floor for discussion before the quorum votes?
  18. Our youth sports board has not followed or up dated bylaws since 2006. I got on the board 2 years ago and have met a lot of resistance to follow them. We have husband and wives as officers of the board. The Treasurer is lax at doing her job and has had other people do her deposits for her. Now that we have new blood on the board, that I help recruit, is trying to convert them to do things her way. She and her husband are officers on the board and were going to share the board, however she has now convinced the new president that she should remain treasurer while her husband is another officer of the board. This would be her 3 term as treasurer for a total of 4 years. My question is this is her "term" up as treasurer? our bylaws say this (I have convinced new board that we need to follow them and updated them!) Section 3. Annual Election and Term of Office. Ateach Annual Meeting, the Members shall approve the number of Directors to be elected for the ensuing year and shall elect such number of Directors. The number so fixed may, within limits, prescribed by the foregoing Section 1, be increased at any regular or special meeting of the Members and, if the number is increased, the additional Directors maybe elected at the meeting at which the increase is voted or at any subsequent meeting. All elections of Directors shall be by majority vote of all Members present or represented by properly executed and signed absentee ballot filed with the Secretary prior to the election meeting. The term of office for each officer shall be two yearsor until a successor is elected with the exception of President and Treasurer whose terms shall be 26months so as to be available to the incoming Board for guidance and assistance. In any year that six (6) or more officers are elected, the positions of vice president, chief umpire and secretary shall have an initial term of one (1) year. The term of office for additional directors shall be one year or until a successor is elected and qualified.
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