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Found 26 results

  1. I'm on the Board of a Neighborhood Organization, and our current President is insisting on assembling a Nominating Committee by herself, when our Bylaws specifically state that a Nominating Committee is appointed by the Board of Directors, not the President alone. She will be bringing her Committee selection to a vote at the next Board meeting. Is there a procedure in Robert's Rules to stop a vote from coming to the floor when it is in violation of our Bylaws?
  2. President passed away . Vice president became a president. Do he/she require to take an oath again for being a president?
  3. Can President make motions? We have a new President who is totally unfamiliar not only with RONR but also our organizational structure in general (she was the only person who wanted to run for this office)and she has no understanding of the RONR suggested, if not required, impartiality of the chair (p.394) while running meetings (which would seem to prohibit the chair/Pres from making a motion). However, pp.43 and 488n state that in a small (12 or less, which we are) board, he/she may. I have not yet challenged this as I am unclear on the rules because of this seeming contradiction, yet am concerned that she is exerting improper promotion of her views on the proceedings.
  4. Hi, If a a nominating committee, or other committee, vote ends in a tie, does the president of the borad, cast the deciding vote?
  5. Guest

    President / Secretary

    1- Can the President step down from podium and have the Vice President take her place so President can set with members and bring up topics for discussions ? 2- can the secratary stand up during a meeting and say she resigns and then a day or two later say she recants resination and wants her position back do the members have to vote her back in or can they vote somebody else in ?
  6. In the past, newly elected presidents have resigned their positions as committee chairs. The current president continues to chair the most powerful committee in the organization. The governing documents do not address this. I'd appreicate citations, if possible. Thanks!
  7. Guest

    Difference in titles

    Our theater has a Governing Board and an Artistic Committee. Should the leadership of these two groups be Chairperson and President, respectively or the opposite?
  8. Guest

    presidential voting

    At our recent semi annual meeting the mailed in ballots from a district were counted and a winner was declared. We then had a premembership meeting with executive committee and just the results was declared. We then had our membership meeting and the winner was installed in office. The newly elected board was having a meeting following the membership meeting and I asked for a report on what the vote was. They said they counted the ballots and it was a tie. So, they notified the President to break the tie. They keep saying the President CANT vote which is incorrect so they asked the President to declare who he voted for and then pulled the ballot and declared the other person the winner. This all was done on a tuesday, today is friday three days after the fact. Can a point of order be raised and the secretary be ordered to resubmit ballots in the mail to the district, this time not mailing one to the President so he can wait to vote in case of a tie or to make a tie at that point whichever they decide? This just makes me feel "off" if I do not say something here to the board. My feeling is once the vote was counted and the president had their vote included to make a tie the election should have been completed and new ballots would have to be issued. Going back and pulling the Presidents vote after the fact seems odd. The presidents friend was one of the people running and it actually hurt his friends chances at being elected to the board.
  9. Based on a recent topic discussed on this forum, I thought that I would ask a specific question about pro tem positions: If there is a vacancy in a position (for example, the Secretary), could the Board not 'appoint' a Secretary pro tem until such time as the position is filled? As the election of a position would require notice, it could be two or three months before the vacancy is filled and if someone is willing to hold office for those meetings why not simply pass a motion such as "Until the position of ____ is filled, John Doe will act as _____ pro tem."
  10. I'm going to make this as easy and brief as I can without leaving out the important parts...We really could use a little guidance. We are a small organization that consists of 80 members that pay dues. It was time this year for our annual elections. Nominations could be made to elect people to certain positions so when there were two nominations made they were put on the ballot. A set of absentee ballots were sent out to the people that requested them and returned. On the night of our monthly board meeting we voted for new officers. (President, Vice President, Secretary, Treasurer, 3 members at large). After counting the votes and the absentees there was a tie for president (13-13 split votes counting absentee) It was decided that the members at the meeting would re-vote and the absentees would not be counted again. The results came back with a new president. Now of course as an organization we are split. Some people are fine with the way the election was handled and there are those that are not okay with it. Was this handled according to Robert's Rules...or was there something different that should have been done? Any help would be greatly appreciated!! I hate the turmoil in the group as the new secretary I would love for everyone to start off on a good note! I feel until we get this issue resolved the organization will be split for good. (Oh someone at the meeting changed their vote...had the absentee ballots been counted it would have been a 14-12 split)
  11. As Corporate Secretary (and an Officer) of my Association I am wondering what my authority is when it comes to internal operational issues is in the absence of the President. I understand that I primarily have the role to report to the Board but there is a situation that happened recently that I am concerned with. Without having a hierarchy (decision making power) spelled out out on paper the management team is at a loss when it comes to making decisions in the absence of the President. There has been a serious safety issue in the office and when the President is not here it is unclear who has the power to make decisions that affect the employees and Association. This issue is something that has to be dealt with immediately and cannot wait until the President is back in the office. There is a CFO and management team in-house. It doesn't seem that the CFO wants to use his authority and I feel a certain sense of responsibility, do I have any authority here? Can you help with some clarification? Thank you!
  12. I am a member of a small board (13 members 9 were present) of directors for a youth sports association. We have a relatively new board in place and are unsure of the authority of the president within the meeting. The bylaws are vague and do not specifically address his/her authority. What happened during the meeting was a board member proposed a new rule that that would unfairly balance teams. But was able to get enough of the new board members that had no experience within the game being played to understand the competitive advantage being given to certain individuals. The president, objected to vote being made and request there be a no vote. Does the president have the authority to do so. If he/she is acting in the best interest of the organization as a whole?
  13. I have a question about resignations, but can't find any specific details in Roberts' Rules. In our not-for-profit organization, the membership elects directors, then afterwards the directors elect the executive officers (president, secretary, treasurer, and vice-chair). We also have a past president position which is not elected. Last week, our president resigned from their president's position, but he wants to remain the past president. Is this possible? Or does his resignation mean that he is not eligible to serve as past president because he resigned from the board? Our constitution has no by-laws about this.
  14. What governs the reconvening of an adjourned special meeting when no specific date or time was set at the adjournment only the President's statement she would give a full ten day notice? Can the President in the absence of a motion to adjourn or motion to fix time to adjourn, exercise a perogative to reconvene with under 48 hour notice? Is she excused from providing the normal notice time of ten days for non-emergency? If notice is given which does not allow all members the chance to attend or some members receive notice after the meeting has taken place, is it an illegal meeting?
  15. When a Society's Bylaws define Special Meetings in the following manner: "Special Meetings may be called by the President or Executive Board and shall be called upon the written request of ten members. Except in case of emergency, ten days notice shall be given." and the state's General Statutes define Special Meetings in the following manner: " A corporation with members shall hold a special meeting of members: (1) On call of its board of directors or the person or persons authorized to do so by the articles of incorporation or bylaws; or (2) Within 30 days after the holders of at least ten percent (10%) of all the votes entitled to be cast on any issue proposed to be considered at the proposed special meeting sign, date, and deliver to the corporation's secretary one or more written demands for the meeting describing the purpose or purposes for which it is to be held.", when the required percentage of members request an emergency special meeting with a specified meeting date, time, and place along with specific purpose and reason for emergency, can the President (1) disregard the emergency and set her own date at some time to be determined in the future up to 30 days out; (2) is the Secretary responsible for immediately sending the member emergency special meeting to the members upon reception of the request? Thank you.
  16. Is it a conflict of interest if a daughter is serving as President and a mother is serving as Treasurer?
  17. Hello! I'm curious how the open meeting laws (of New York State) work when applied to meetings of the Executive board of an organization and the President's cabinet meetings. I'll explain each further below. Executive board meetings are meetings of the President, VP, Comptroller, Chief Justice, Speaker of the Assembly, Chair of Elections, and the organization's advisor. These individuals meet on a weekly basis. Presidential Cabinet meetings are meetings in which the advisors to various departments meet weekly with the President of the Association to update him on their progress. Lately the impressions coming out of these meetings is extremely questionable and when the Representatives of this Association as what was discussed, we receive a response of "that information is confidential". There is nothing in our bylaws about meeting minutes, however, I was curious if RONR made mention of any that could relate to this issue. Thanks for your help!
  18. Greetings, Does a president have the authority to remove a person as the chair of a committee on the grounds of acting in the best interests of the organization, even if the regulatory authority over committees is granted to the Board of Directors in the organization bylaws? The body recognizes Robert's as the parliamentary guide (which is being used to substantiate the argument of the president having this authority), and has the following section on committees in it's bylaws: SECTION 1. The Board of Directors shall determine the committees deemed necessary and define the purposes of said committees. SECTION 2. All Committee Chairpersons shall appoint a Co-Chairperson and Committee members as required to complete the projects. These appointments may be subject to the approval of the Board of Directors. SECTION 3. The President and appropriate Vice President and Director shall be ex-officio members of all committees. The President and his/her guest will also be guests at all organization functions. SECTION 4. A Committee Chairperson may take such reasonable and proper action as is deemed necessary to accomplish his/her purpose, but shall not exceed authority duly granted to him/her. He/She shall present to the Board of Directors, then to the membership, his/her plan of action and budget for approval prior to taking any irrevocable action. The authority of the president is defined in the bylaws as thus: The President, as chief executive of the organization, shall supervise the organization's affairs and activities. He/She shall prepare a Plan of Action for approval by the Board of Directors and membership to be presented no later than the first regular meeting in March. He/She shall prepare a budget for approval by the Board of Directors and membership to be presented no later than the first regular meeting in March. A Parliamentarian and a Chaplain shall be appointed by the President, subject to the approval of the Board of Directors. The questions: 1. Can the president remove a committee chair unilaterally? 2. In the case of #1 being true, must they show cause? 3. The organization has a policy governing how to address unbecoming conduct. If #1 is true, can the president use this authority to bypass that procedure if he/she believes wrongdoing has occurred? Thank you.
  19. If no one runs for one of the elected positions, i.e. vice-president, does the president have the power to appoint someone to fill the vacancy for the term or does she have to call for a special election?
  20. Guest


    In a private club, not for profit club can the president or board memebers also bartend in the club?
  21. Guest

    electing a president

    Our by-laws state that a president can only serve two years. Is there any possible way of allowing our president to serve another 2 years without changing our by-laws?
  22. What is the proper procedure for voting a standing president out of office before an election and does the president have the authority to stop a vote?
  23. I have been doing some reading, and apparently RONR 10th edition prohibited co-presidents - I don't own a copy, so cannot verify that. I do own the new 11th edition, and I can find no such prohibition, so either I'm not looking in the right place, it was removed, or it never existed in the 10th edition either. Can anyone help me out here - is it prohibited by RONR? Thanks!!
  24. Guest

    Board meeting agenda

    As a board member I suggested a number of items that concerned both old and new business for our upcoming board meeting. Only a few of the items have been placed on the draft agenda by our president. In addition the agenda has time limits set opposite each discussion items. This has never been done before. Does the president alone control the agenda items. Does he alone control the length of time each item can be discussed? If my issues were not put on the agenda can I bring them up in the meeting?
  25. The president of our organization has decided that we are to have a special meeting. It was put together at the last minute and we are receiving the agenda less than two days before the meeting. In this special meeting, the agenda lists questions that are eligible for discussion and those that are not (the president says we have had ample time for discussion via email). Therefore, we will vote immediately on some questions. The meeting is limited in time (one hour) and we have been told the following: if we don't decide, the president will decide. In addition, the president has threatened that if the meeting is "unprofessional" or if anyone acts inappropriately, the meeting will adjourn and she will make the decisions for us. I don't know that I even need to ask this...how do we as an organization respond to this sort of situation? It seems clear to me that the president has overstepped her role. Any suggestions would be appreciated.
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