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Found 145 results

  1. Guest

    Quorum

    30% of the members must participate by attending or by proxy or by mailing in a ballot to establish a quorum whereby we conduct our annual election. . We allow people to vote for board members by mail in ballot. Occasionally we have specific votes like changing our covenants. We allow people to vote for these things by mail in ballot too. As long as we have 30 % participation; by being present, by giving a proxy to someone or by mailing in a properly filled out ballot, we all agree we can conduct an election. Our lack of agreement is can we conduct other business. Do we have a quorum just for the election or do those ballots that created a form for the election remain a source for having a quorum for things not on the election ballots. " Can we conduct other business? Do those mailed in ballots equal being present and countable towards the 30% requirement to form a quorum for the purpose of conducting other business. Or is the quorum established by those mail in ballots over once that election business is over. I hope I am communicating. Ca you give me any answers and perhaps where in Roberts Rules it covers such situations. Do those election ballot, not proxies,( just ballots with check marks for who the homeowner want to elect to the BOD), establish a quorum for conducting non election related business? this is my first visit here and i am leaving my email because i don't know how else you could answer me. thanks markcroftocala@gmail.com
  2. If a meeting is started with a quorum and at some point the quorum is lost, is the meeting automatically adjourned? Or does the normal rules still govern requiring a motion to adjourn, a second and a majority affirmative vote?
  3. Can a Texas School Board Trustee resign , resignation was received by Superintendent, then 4 days later be the 4th member of the quorum at a meeting to accept her resignation and appoint her replacement? 3 other members were unavailable for the meeting.
  4. My committee/organization has a set the business quorum to 50% plus 1. Recently one of the members resigned prior to the regularly scheduled meeting. When does the quorum adjust?Does the quorum remain the same for the regularly scheduled meeting? Does the quorum change once the member submits the resignation?Can the meeting be called to order if the current quorum is not met because of the resignation?Should we vote to accept the resignation and change the quorum to reflect the new membership number and conduct business?Are we required to vote on a resignation of a committee member?
  5. Here's the scenario our board recently faced: - there are a total of 12 members on the board - 10 show up for the meeting - on a particular motion, 4 recuse themselves during deliberation and voting due to a conflict of interest Have they therefore lost quorum? My inclination is that they have not lost quorum, but I can't find anything to support this interpretation
  6. Our HOA has failed to obtain a quorum at the last two Annual Meetings of our fairly small membership. All attempts to encourage members to attend failed last year. What suggestions can you give me for the next meeting, should we fail again? Important business needs to be conducted but we seem to be "on hold." Thanks for any help.
  7. More than half of the members emailed in advance to say that they weren't able to attend, for a variety of reasons. Thus, a few hours before our meeting time, the Chair emailed us to say that the meeting was cancelled due to a lack of quorum. Do I still need to make minutes for this cancelled regular meeting, even if it's just one sentence on our letterhead saying when and why the meeting was cancelled?
  8. Page 349 of RONR permits an assembly, upon clear and convincing evidence, to retroactively declare action taken at a prior meeting null and void due to the absence of a quorum. Situation: At the first meeting on the first day of a two day convention, the chair finds that a quorum is present when the meeting is called to order. Later in the meeting a motion was adopted. No point of order was raised about the possible absence of a quorum. The meeting later adjourned without anyone having questioned the validity of the motion which had been adopted or the presence of a quorum at any point during the meeting. At the second meeting, which was on day two of the two day convention, a point of order was made immediately after calling the meeting to order that a quorum was not present. The chair ruled the point of order well taken and ruled that a quorum was not present. Someone then made a point of order that there was no quorum present at the previous day's meeting and that the motion adopted at that previous meeting was null and void. The chair agreed and ruled the motion from the previous day's meeting null and void. No point of order was raised and no one appealed from that ruling. The convention then adjourned sine die. Questions: 1. At the the second meeting, which was without a quorum, did the chair have the authority to declare that the motion from the previous day's meeting was null and void as having been adopted when no quorum was present? 2. What is the status/validity of that ruling by the chair? 3. Does the adopted motion from the first meeting still stand as validly adopted or has it been validly ruled null and void? 4. In essence, my question is whether a ruling that prior action is null and void must be made at a properly called meeting at which a quorum is present in order for the chair to retroactively declare, on a point of order, that action taken at a prior meeting is null and void due to the absence of a quorum at the time it was adopted.
  9. My organization started its meeting with a quorum, but about halfway through, lost the number of members required to be in attendance in order to make a quorum. I have a couple of questions: Can the meeting continue to meet and go on with the agenda? How does this affect how minutes are recorded?
  10. On our Board we have a liaison member who has the right to vote on everything except items that have a money content. We are 6 members in total including the liason member. A vote of 51% is a majority vote (4 votes) When we vote on the money issue (5 people) is our majority based on the 6 people or the 5 eligible voters hence 3 votes out of 5 would meet the majority requirement Thank you
  11. The bylaws state 7 is the quorum for this group .We have not been able to enroll any new directors and that prevents us from official business. Any thoughts for a remedy to this? Thankyou
  12. Recently, during the special meeting, we needed to address two urgent matters. We were two members short on the required quorum of (25) members in attendance, as stated in our bylaws. A motion was seconded and moved to suspend the quorum section of our bylaws--even though we knew that we violated the bylaws per RONR--the decisions did not affect any finances and/or membership. The president did not rule the motion out of order and we proceeded with the special meeting even though all officers voted in favor on two motions. Later the board decided the meeting was null and void. We are a very small non-profit organization with less than 150 members--our membership grows in size during special events. Active participants averages about 20 - 40 members. My argument is that if two out of seven members to the board did not attend their board meeting would result in 5/7 = 71 percent in attendance. Whereas, a special meeting (or any general meeting) requires 25 members in attendance, we had 23/25 = 92 percent in attendance, which is 21 percent difference. All 23 members voted in favor of two important decisions to some change in bylaws relating to meeting location and to hold two general meetings instead of one annual general meeting. The special meeting did not call for a change to the quorum section of our bylaws on the number of membership in attendance to meet a quorum before the meeting can proceed. For your information, using the percentage of current membership for a quorum will not work for our organization. Last, the main question, do the board have the power to rule the special meeting null and void because we suspended the quorum section of the bylaws? To reiterate, the main concern was a major change to the meeting location that we attended for 100+ years and that the meetings took too long, which is why we wanted to change it to twice a year. The quorum requirement during the general meeting had been challenging in the last few years. I appreciate your input and/or advice.
  13. We have some 60 members in our guild with 4 executive board members. Our bylaws do not have anything on what constitutes a quorum. We meet regularly - so if a vote is taken and there is a question on whether we have a quorum - how would this be answered? Thank you
  14. A majority of directors is needed to hold a board meeting. A majority of members is needed to hold an association meeting. But there is no mention of how many board directors are also needed to hold an association meeting. IIs a majority of directors necessary, too, for the association meeting to occur?
  15. I know that the president of an organization doesn't count toward quorum if the bylaws specify that they are ex officio members of every committee. Does this extend to other officers with a similar provision? In our organization, the chair and both vice chairs are ex officio members of every committee. With five appointed members and three ex officio members, does that make our quorum five (majority of 8), four (majority of 7), or three (majority of 5)?
  16. Guest

    Quorum

    At one of our meetings after the football season (2017-2018) started, a vote to determine whether the NFL games would be shown on our televisions at our organization was taken. The majority vote was to not have any NFL games shown. No exemptions were made at the time. This past week one of our officers called for an impromptu quorum of five (5) in order to address whether to show the Super Bowl game next month, February 2018. (Our next meeting will not have convened until after the Super Bowl game.) The quorum voted to show the Super Bowl game. Was this officer correct in convening a quorum thereby bypassing the memberships' vote to not have any football games shown or was the officer wrong?
  17. The term "majority of a quorum" baffles me. It seems (1) redundant and (2) ambiguous. Redundant because a vote cannot be taken without a quorum present so why specify "majority of a quorum?" Ambiguous because it would seem to be subject to interpretation. Suppose an organization has 24 member and the bylaws state that 25% of the membership constitutes a quorum. Then 6 members would make up a quorum and 4 would be a majority of a quorum. Then suppose 20 members are present for the vote. A majority of those present would now be 11. Now 16 people vote in favor of the motion and 4 oppose. A majority of a quorum opposed. Does the motion fail? That's silly, of course, but in a world where millions of dollars can rest on the presence or absence of an "Oxford comma," it seems strange to use an ambiguous and redundant phrase. Any comments?
  18. Is a quorum required of a School Board if they are offering a time for public comment and then having a work session on budget, school attendance zone changes, etc and no votes (straw or official) are being taken at the public meeting?
  19. Guest

    N.J.

    Good day! My question is this. At a special meeting for a bylaw change, can an alternate for the BOD replace an absent member of the BOD for the purpose of obtaining a quorum?
  20. Guest

    Professional Speaker

    I have a group that I am working with that has a 2/3 requirement for quorum. The board has 6 members, so 2/3 would be 4. Do they need 4 plus the chair designated in their bylaws to conduct a meeting, meaning that 5 would actually need to be present? Or would they have quorum with just any 4 members even if the designated chair is absent? Additionally, this is not a regularly called meeting of the board. Their bylaws specifically state that only the president can call special meetings and he did not. The other board members are attempting to hold a special meeting without the president and vice-president (the designated chair) present. Would this be allowed under Robert's Rules? Thank you!
  21. Hello and good afternoon. We are relatively inexperienced in parliamentary procedure and appreciate any guidance. We are a small voluntary service organization (approx. 110 members) with a BOD with minimum of five elected officers but can be expanded up to 10 because of Chairs of Committees. Per bylaws, all people on BOD must be active, paid members of the organization. Our bylaws state we must have an annual meeting with elections. Bylaws also state that any membership meeting (which includes our annual meeting) must have 15 members for quorum. We just had our annual meeting and held elections. We had exactly 15 people present if you include BOD persons; we had 17 votes when you add in the mailed in absentee ballots. So we are not sure if we had quorum. One person states that BOD people don't count towards quorum. One person says that in membership meetings where BOD are required to members, that yes, they do count. Also, let's say only 14 people show up but we have over 15 votes because of mail in ballots, do the people who mailed in a ballot count towards quorum.
  22. Our bylaws do not have a provision that defines quorum. At our meetings, we say that quorum is established. How is quorum determined and established if we don't have a provision? Is there some type of default percentage? Thank you for any assistance. Heading to Barnes and Noble this evening to pick up a new book!
  23. Our corporate bylaws have no provision for what constitutes a quorum at a meeting for members. At our AGM last year the board called a quorum as members present. Since then the board has read in Robert's rules that a quorum should be a majority of the members. Our membership is under 100. At a recent special meeting (requisitioned by the members) of members for a discussion only the board declared that a quorum was not present and the mtg should be adjourned to another day and time, but an informal discussion could take place. However, the members pushed back and said precedence had been set by the AGM of allowing a quorum of members present. So the board, not wanting to cause a scene allowed the meeting to move forward. Is the Board wrong for allowing the meeting to formally continue, or are the members correct that a prescidence has been set.? It was also noted that there are other parliamentary rules for conducting mtg that have a different take on quorum.
  24. Part of a global organization, where quorum is sometimes hard to get. There was a special GA and online attendance was used, but the way that they informed members of online attendance and voting was not the most transparent but instead the Executive chose a few members to attend to ensure they reached quorum. The bylaws allow under special cases for electronic attendance. Would it be possible for subsequent GA to call into question quorum and hence the decision made during that GA? If so, what would be needed in terms of votes etc?
  25. A 5 member school board generally follows Robert's Rules (the bylaws are woefully inadequate and make no mention of resignations). One member had a recall election pending, and on the last day possible, he tendered his resignation to the Superintendent and the Election Officer. This was good enough for the Election Officer, who cancelled the election. But the school requires his resignation to be accepted by the school board. The semi-recalled board member convinced 2 other members to follow him out the door (turning resignation letters in to the Superintendent, but refusing to attend a meeting), leaving only 2 members who cannot make a quorum. If the member had been forcibly removed from his position, would it still need to be accepted by the board? Because his resignation was tendered to the Election Officer, does that change anything? Could his spot be appointed outside of session by the Board President due to his removal? Is there anything that can be done in this situation?
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