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  1. We have a duly elected (by their department) Senator who is actually part time faculty and part time Director of Academic Enrichment (honors). At our last Senate meeting we voted on an issue that had a split vote (9-3), but in a Senate meeting with a quorum the issue was decided. However, as the "Director" he is also on the Academic Council where he brought up the issue AGAIN despite the "issue begin settled." Our Executive committee has met and decided this is a clear conflict of interest, and want to remove him from the Senate, however, our Constitution and Bylaws do not have any provisions that address removing a Senator. What can we do? We DO have procedures from replacing an officer, but NOT a Senator. While we plan to write in language that will not allow ANYONE on the academic council to sit on both Senate and Council, we feel something needs to be done immediately.
  2. If someone makes a motion (and it is seconded) and then discussion takes place and that person then removes their motion, do we still document that in minutes? If so, do we document the conversation that led that person to remove their motion then?
  3. Hello, Recently I've been faced with an issue in my Student Association with regard to how to remove a member of a constitutionally supported standing committee (e.g. our Constitution required this committee to exist). I myself am the subject in question. After an in depth review of our bylaws, the only statute that exists with regard to removal states that the "appointing office" may remove the member at their discretion. My question is: I was recommended for this appointment by the Speaker of the Assembly, pending the approval of the Representative body. Would that then mean that the "appointing office" would be the Representative body? Also, if I understand RONR correctly, the proper way to remove someone previously appointed to a position would be to make a motion to "rescind" or "amend something previously adopted" toward that person's appointment? The reasoning behind this is that the current chair of the committee sent a memo to myself informing me of my immediate removal from the committee. He cited no precedent or statute in his memo and is basing this off of his sole feelings. I take my role on this committee very seriously and would like to remain on it. I'm trying to find a way to stop this from happening! I would appreciate any help you can offer, thank you!!!
  4. The chair appoints the parliamentarian [RONR, 11th ed., p.465, l. 30-32]. Question: How does the assembly get rid of that parliamentarian? The scenario is that the person appointed as parliamentarian is not a member of the assembly that is meeting, and has no rights to vote. The meeting is by telephone. The parliamentarian frequently jumps in and responds to people or speaks in favor or against motions people make. I attempted to get rid of the parliamentarian due to one issue that involved a dispute with the parliamentarian, who then responded that the chair can appoint thte parliamentarian and asserted his right to continue to be there since he was appointed. He always behaves this way. I can raise a point or order that he is supposed to be a consultant only when needed, and only speak on the most involved matters, but he'd assert it was an involved matter (on practically every matter). Most times the chair allows this take over and will agree to whatever the parliamentarian says (even when it's not advice on Robert's Rules, but arguments for or against motions). This is occurring at regular membership meetings and board meetings. How do we get this parliamentarian under control or removed from turning a meeting into his show? Or is the chairman's appointment something we are stuck with and can't override/ challenge? Would it work to create standing rules that the parliamentarian not speak unless asked by the Chair for their advice on a parliamentary question the Chair has (under penalty of removal from the assembly meeting area or to be ordered to disconnect from the phone meeting)? Or does this interfere with the right of the Chair to consult a parliamentarian?
  5. Guest

    "published" minutes

    Please provide your opinion on this because I know I will see this brought up again in my organization: I made a motion to remove a sentence from the minutes and use RONR 10th edition (the edition they use per bylaws) and stated among other reasons that minutes contain a record of what was done at the meeting, not what was said by the members. p 451 l. 27-29 and therefore want some (inflamatory) words that were said to be removed from the minutes. On this point the counter argument is to say that if minutes are "published" they can keep it in and they quote "In an ordinary society, unless the minutes are to be published, they should contain mainly a record of what was done at the meeting, not what was said...." RONR (10th ed) p 451 lines 25-28 Question (1) Does the word "published" in RONR 10th ed on p 451 refer to that which is distributed to the public at large for distribution (as for governmental bodies)? Question (2 ) Or does "published" in RONR refer to anything a society (one with rules for membership) decides to print up and give their members? My thinking is "published" as used by RONR does NOT mean anything and everything once printed up and sent to members, no matter how many members, is "published" ; but that instead "published" in RONR is a term that refers to making records available to the general public (through for example distributing it via notices in newspapers and not restricting nonmember access to records/minutes as per their state law) I have the 11th edition, but the nonprofit corporation in this matter uses RONR 10th edition. (thankfully the words were removed, but I need other viewpoints since this is going to come up again at future meetings when they want to keep in objectionable sentences or words)
  6. Hello, I have searched for the answer to my question and have come up empty handed. I am curious if the Chairman of a Representative Assembly has the right to revoke an elected representative member's voting rights? Are there certain circumstances where the Chair would be allowed to revoke voting rights? Currently, the issue I am having is with my peers using their personal/private social networking pages and expressing their opinions of other members (not by name or in an insulting fashion), and subsequently our Chairman is threatening to revoke voting rights and even pressuring members to resign. This does not seem possible, but I would appreciate an interpretation. Thank you!
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