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  1. State statute requires the consent of at least 67% of the assembly to amend the assembly's bylaws. However, within the bylaws themselves, there is a statement that by a "general or special resolution of the Board," a certain provision in the bylaws may be altered. The Board treated the resolution as if it were a motion, replacing the term, "motion," with the term, "resolution," seconded it and voted. What is the difference between a motion and a resolution? What is a "general" resolution versus a "special resolution"?
  2. I was at a convention this month, the organization follows Robert's rules of order. The organization meets once a year and goes over resolutions and elects new grand officers. This year a number of resolutions never got heard on the floor. Instead they were referred to executive committee, which normally handles business in between conventions. I was told any business, including resolutions, not handled during convention dies at the end of convention. So when does a resolution die?
  3. I find myself as the unexpected board member and treasurer of a tax exempt organization (livestock breed association). The previous treasurer quit after being harangued constantly by a member about his not producing "monthly warrant reports" . In the CB&L, the treasurer's duties are enumerated and one section states: "The Treasurer shall make (at a minimum) a quarterly Profit & Loss Statement, Statement of Cash Flow, and Trial Balances to the Board of Directors. These reports shall be available to Association members." Other duties include submitting an annual budget, annual
  4. A Resolution was just passed through our Council, but it was just discovered that the dollar amount pertaining to a grant was incorrect. I feel that logically, the resolution must go back through Council with a motion to amend, but I can't find anything in Robert's Rules that specifically states that. Any info or thoughts would be appreciated.
  5. I am writing a resolution for a loan being renewed. We will have 2 signatures on this loan which these names will be included in the resolution. Do these individuals have to sign the resolution? Also, our board will not be meeting before this resolution is needed by the bank to finalize the loan renewal. Do we need to have this voted upon for approval or is it appropriate to have the Exec Board chairman sign it and that will take care of it? This same process occurs every 5-6 years. The 2 signatures that are continuing are the same. The 3rd signature is not going to continue as they no longer
  6. I'm puzzled , the secretary refuses to sign a resolution. Here's the story, a board member had been accused of owing a debt to the school district for overage of cell phone minutes used ,to the tune of $2300.00. The board member disputes owing the monies. To give the board a fresh start, the board president submitted a resolution forgiving the alleged debt. Now, you may scratching your head at this point, why would the board president submit such a resolution. The alleged debt is 11 years old. As a new board member is there any advice/suggestions on what happens next if the secretary refuses
  7. Is it more acceptable to say "I move that this organization declare its opposition to the recent increase in dues" over saying “I move that this organization go on record as not favoring the proposal to increase in dues”?
  8. OK...First, this is a county political party meeting. I am trying to present a resolution (unpopular with the leadership). It will be new business. I am on the agenda to speak re: the topic of my resolution during the "announcements." I haven't publically released my resolution, though I will have copies available prior to our meeting. I want to make sure it is discussed and put into the record. We have not received an agenda in advance, I was just told I was on it. So my questions is this; should I move to be added to the agenda when it up to be approved or just wait until new business to bri
  9. If the Board of Directors votes on a legislative platform, is that a resolution which to be changed must be amended as would be any other motion/resolution? Custom in the past has been that 100 directors edit the document as if they were a small informal committee, which is very time consuming. If the Board of Directors votes on and adopts a legislative platform, does the platform restrict what legislation the Executive Committee can support? For example, the platform states that the organization "opposes legislation that does not provide for a compounded automatic increment that would prote
  10. Our City Council passed a Resolution to put a renewal levy on the ballot. The form used was provided to the City by the County many, many years ago, which we have used successfully many times (levy has been in place since 1959). The Secretary of State has decided that he doesn't like the title of the Resolution and wants it to say "Resolution Determining to Proceed ... " instead of "Resolution Declaring It Necessary to Levy a Tax in excess of the ten mill limitation". He also wants the actual ballot language included in the Resolution. Here's my problem and question: Legislation for ballot i
  11. Hello, I am a member of a New England representative town meeting. A resolution was voted in 2006 by a previous town meeting. A member affected by that resolution is claiming that it is no longer in effect because there have been several intervening elections. Is this correct? Is there a citation that speaks to "resolutions - duration" ? Thanks so much! Karen
  12. The following amendment has been proposed to our organization's Bylaws Committee: "A resolution in writing signed by all Directors of the Association from time to time entitled to vote on that resolution shall be as valid as if the same had been passed at a meeting of the Board." I have to say that, on the face of it, this seems to me to run contrary to the whole concept of a "deliberative" assembly, if in fact deliberation becomes optional. Am I being paranoid, or would the above amendment be open to abuse? Louise
  13. If a resolution was passed to endorse a candidate and the endorsed candidate wants to withdraw does it require another resolution from the originator of the 1st resolution?
  14. Can the Executive Board of an organization adopt a resolution or policy to clarify an ambiguity in the group's Constitution? If so, does the resolution or policy need to be approved by the organization's general membership?
  15. Being involved in neither law, nor government, I am not at all familiar with the purpose of a resolution. RONR goes into much detail about how to offer a resolution, but it is fairly vague on why (the circumstances under which) a resolution would be preferable to a standard motion. They seem to be equivalent, except for wording. The only reasoning I can find is RONR (11th ed.), p. 105, ll. 26-29, but the wording doesn't make it clear to me. Would someone care to educate me?
  16. Should a formal resolution be compiled for each motion? Should the presenter and who seconded the motion be noted in the resolution as well as the vote count recorded by member?
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