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In our club we have currently have 4 types of memberships which I will list below with their descriptions. I will also add the meeting section below that in case it will help answer the question My question is, do associate and breeder sponsored membership retain the right to attend meetings? Clearly they do not have the right to vote, but are they allowed to attend and possibly be heard? Would love to hear answers as I cannot find in the RONR where this is addressed except for a blurb about making distinctions in bylaws. Would appreciate any and all thoughts on this. Thanks in advance. SECTION I. Eligibility. There shall be four types of membership open to all friends of the breed, 18 years of age and older who are in good standing with the American Kennel Club and who subscribe to the purposes of PWDCGC: Single, Family, Associate, and Breeder-Sponsored membership. Membership – That Membership as described in SECTION III of this ARTICLE. While membership is to be unrestricted as to residence, the Club’s primary purpose is to be representative of pet owners, exhibitors, and breeders in the greater Chicagoland area. SECTION II. Dues. Membership dues shall not exceed $50.00 per year, payable on or before the 1st day of June each year. The Board of Directors may adopt such dues policies for purposes of partial year membership and reduced dues from membership as it deems appropriate, but not to exceed the maximum amount herein specified. No member may vote whose dues are not paid for a current year. During the month of April, the Treasurer, or designee, shall send to each member a statement of dues for the ensuing year. SECTION III. Election to Membership. Each applicant for membership shall apply on a form as approved by the Board of Directors and shall provide that the applicant agrees to abide by the Constitution and By-laws of the Portuguese Water Dog Club of Greater Chicagoland, and the rules of the American Kennel Club and the Portuguese Water Dog Club of America, Inc. The application shall state the name, address, and interests of applicant and it shall carry the endorsement of two members in good standing. Accompanying the application, the prospective members shall submit dues payment for the current year.All applications are to be filed with the Secretary and each application is to be read and voted upon at the first meeting of the club following its receipt. At the next Club meeting, the application will be voted upon. The affirmative votes of 2/3 of the membership present and voting at that meeting shall be required to elect the applicant. Single membership with all rights, privileges, and responsibilities has one vote at PWDCGC meetings; member must be present to vote. Family membership with all rights, privileges, and responsibilities has up to two votes at PWDCGC meetings; member(s) must be present to vote. Associate membership will receive Shorelines and be able to attend Club sponsored events, but will not have voting rights and will not be able to hold office. Breeder Sponsored membership will be for the balance of the current membership year. Breeder Sponsored membership will receive the Shorelines and be able to attend Club sponsored events, but will not have voting rights and will not be able to hold office. Applicants for membership who have been rejected by the Club may not re-apply within six months after such rejection. SECTION I. Club Meetings. The Club shall have three general meetings during the year. The meeting in the 4th quarter shall be for the purpose of Election of Officers and Directors. This meeting shall be held during the month of October. This meeting shall be held within the greater Chicago area at such hour and place designated by the Board of Directors. Written notice of each such meeting shall be mailed by the Secretary at least 10 days prior to the date of the meeting. The quorum for such a meeting shall be no less than 20% of the voting members in good standing. SECTION II. Special Club Meetings. Special Club meetings may be called by the President, or by a vote of the members of the Board of Directors who are present and voting at any regular or special meeting of the Board. Such Special Meetings shall be held within the greater Chicago area at such place, date and hour as may be designated by the person or persons authorized herein to call such meetings. Written notice of such meeting shall be mailed by the Secretary at least 5 days and not more than 15 days prior to the date of the meeting, and said notice shall state the purpose of the meeting, and no other Club business may be transacted thereat. The quorum for such a meeting shall be no less than 20% of the voting memberships in good standing. SECTION III. Board Meetings. Meetings of the Board of Directors shall be held quarterly or more frequently within the greater Chicago area at such hour and place as may be designated by the Board. Meetings may not be held by telephone or fax. Board of Directors meetings may conduct meetings via videoconferencing and teleconferencing. Written notice of each such meeting shall be mailed or emailed by the Secretary at least 5 days prior to the date of the meeting. The quorum for such a meeting shall be a majority of the Board. SECTION IV. Special Board Meetings. Special meetings of the Board may be called by the President; or may be called by the Secretary upon receipt of written request signed by at least three members of the Board. Such special meetings shall be held within the greater Chicago area at such place, date and hour as may be designated by the person authorized to call such meeting. Written notice of such meeting shall be mailed or emailed by the Secretary at least 5 days and not more than 10 days prior to the date of the meeting. Any such notice shall state the purpose of the meeting and no other business shall be transacted thereat. The quorum for such meeting shall be a majority of the Board. SECTION V. Voting. Each member in good standing whose dues are paid for the current year shall be entitled to vote at any meeting of the Club at which they are present as per the membership paid (either single or family, as stated in ARTICLE I SECTION III). Proxy voting will not be permitted at any Club meeting or election.
I am in a bit of a quandary as to how to make a motion to stop a meeting in its tracks that violates our bylaws. I know. and have prepared, the citations from RONR and our bylaws that would support me doing so, but I do not now the proper motion to make initially to nullify the meeting as a whole. *Background* For one, club and special club meeting are not allowed to meet electronically in our bylaws and they called an electronic meeting ( board meetings are authorized to meet electronically in our bylaws-so obviously it was intentional for the club meetings not to do so). Two, the proper notification was not given-our notification specifically calls for our notice to go out by mail (came by email -email notifications are allowed in the bylaws for other sections, but not for club meeting-so obviously omitting meeting notifications by email in our bylaws was intentional as well). Third, the "email notification" lacked the hour of the meeting and it is specified in bylaws that the notification has to include the hour (only included date-kind of petty, but a violation nonetheless). Fourth, it did not notify all members. As I said, I know the citations to state as to why, and believe I can hold my ground in a debate, I just do not know what motion or how to even bring it forward! Seriously, I am NOT a rabble rouser, but this meeting is to vote on an extensive revision of our bylaws which contains an amendment that takes away members voting rights and oversight! I am sure the membership does not understand that! I am concerned that they will not allow me to speak! I am concerned that many of our members who are older (who do not use email) don't even realize this meeting is taking place! The title of the email did not even say meeting! I am prepared if all the membership is properly informed, and votes to basically gives complete power to the board (except for voting on elections and bylaws), to give in to the will of the majority-but that currently is not the case. Could someone advise me as to how to proceed? I have never had to use RONR to this level before! HELP!