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  1. Background A slate of officers has already been presented to the general members this month. All those nominated accepted the nomination before being placed on the slate by the Nominating Committee. The election of officers will take place during next month's general meeting per bylaws. In the meantime, one of those on the slate has now removed their name for consideration BEFORE next month's the election. This person was the only one on the slate for that given officer position. What do we need to do to fill that position? 1) Open up nominations again during next month's meeting, allow additional names nominated from the floor, add those names to the slate, and then continue with the election for ALL positions at that time? 2) Reconvene the Nominating Committee to fill this position. Hold incomplete elections next month on the rest of the slate/nominations. Then at the same meeting present to the general membership the Nominating Committee's replacement nomination for the office position (nominee should agree beforehand), take any additional nominations from the floor, and then vote for this last position at the following month's general meeting? 3) Other?
  2. I am a member of a school booster organization and at our last regular meeting the Nominating Committee presented their slate of officers for the election. The president sought reelection and was the sole person on the Committee's slate for the office of President, though there was other nominations. The President then quoted part of Robert's Rules regarding a slate for elections, saying typically there is only one nominee per office on the slate. The President then proceeded to say that the Nominating Committee decides the officers and there is no election. This was in our regular meeting in April. I know this is not right, and I voiced my concerns at the time in the meeting, but I did not have Robert's Rules or our By-Laws available at the time. My understanding is that under Robert's Rules the Nominating Committee creates a slate, then additional nominations can be taken from the floor and an election is held. I'm hoping someone can tell me where in Robert's Rules it speaks about this, because I can't seem to find it, and whether or not there is a way I can fix this at the next meeting so an actual election can be held. Below are our By-Laws regarding elections: Section 10.9 Elections Section 10.9.1 Nominating Committee Appointment: A nominating committee shall be appointed by the President at the regular March meeting each year. This committee shall meet before the regular April meeting to put together a slate of nominations from the active membership. Section 10.9.2 Presentation of Officer Nominees: The nominating committee will present their slate to the general membership at the regular April meeting. Nominations may be given to nominating committee no later than one week prior to the regular April meeting. The election of officers shall occur at the regular April meeting. Section 10.9.3 Vote Requirement: A majority vote of the membership present at the regular April meeting shall constitute an election. Section 10.9.4 Assume Office: Newly elected officers shall assume office on June 1; at the beginning of the new School year. Following the election, the incoming officers will serve along with current officers until June 1.
  3. Guest

    electronic voting

    My golf association is revising our bylaws and the subject of electronic voting came up. The discussion centered around utilizing some kind of technology platform designed for this process only in the annual election of officers. Currently, our nominations committee comes up with a slate (1 candidate per position), then we can take nominations from the floor at our September meeting. Then we have the election at the October meeting. We currently allow absentee voting for the election of officers only. The idea around electronic voting is that we could announce the slate and take nominations from the floor at the September meeting, and then announce a time window for members to cast electronic ballots from wherever they may be. Then simply announce the results at the October meeting or even by posting if we choose to do away with the October meeting altogether. Are there any reasons this would be a good idea? a bad idea?
  4. At annual meeting to elect officers, can association member ask for vote (voice or hand) for each officer as opposed to voting on entire slate? No specifics stated in Bylaws.
  5. Hello, I am new to RONR, but need to learn a proper procedure, and have the text to back it up. Our local GOP is having a vote on new officers on Saturday, March 14th, and they have selected a slate of officers to be considered. They also say nominations may be made from the floor. If one challenges a slate, is that done with a new slate of officers? One person I have spoken to has related to me that a challenge to a slate must be only 1 person for 1 office, rather than challenging each office nomination, if needed. I am concerned that I am hearing possible political expediency rather than proper knowledge. I do understand that, if officers are presented by office, that we can vote on chair, vice chair, etc. per office, but I do not understand how to proceed if the nominating committee wants the entire slate elected at once, rather than by each office. Please help this novice by giving me sound, understandable advice that may get us through this election of officers. My personal opinion is that elections should be held by office rather than by a slate, but I need more understanding. Thank you, Julia
  6. We are considering presenting two separate slates at our annual meeting for board member elections. This is due to the fact that several board members are resigning before their term ends if one board member is re-elected for another three year term. One slate, recommended by the nominating commitee, will omit this person's name. The second slate would include his name. The general members would then vote by private ballot for one slate to determine the winner. Is this allowed?
  7. Guest

    Incomplete slate?

    Our nominating committee was unable to fill all the positions on the slate by the appointed timeline. About a week after the nom. comm interviews had been completed and well past the deadline to submit, two candidates came forward for the 2 vacancies. Does the NC need to schedule interviews for these belated two candidates for the vacant positions or do they simply run from the floor at our Convention? (Missing positions are the 2nd & 3rd VP's--2 out of 6 elected officers) Thanks for your help! Mary Williams, President
  8. We had elections for our group and did not have anyone on the slate for Vice President Membership. No one ran off the floor, thus the position was left vacant. The person holding the position had specifically stated that they did not want to run again and had already served for 2 years which in our bylaws is term. Our president appointed a Vice President of Membership. Now we are being informed that this cannot take place. The person is claiming that the previous VP Membership is still on the board and the only way to remove the person is to ask for their resignation. Is this true? Can't the President appoint a person if the office is vacant? Can we call an emergency meeting specifically to fill the vacancy left of this board position so we can move forward as the former VP Membership does not want the position but has decided to make it difficult on the new board and not submit a resignation. Any suggestions or how we can move forward would be greatly appreciated
  9. Hello, Re: Small organization w/ nominating committee presenting a slate to membership A qualified member was presented to the committee for consideration. No other candidate come forward for the office. Four members of the six member committee agreed on this candidate. The chair said another candidate must be found and did not explain the purpose was to present a slate to the membership with only one person per office. With this information another candidate was solicited. Then the committee was informed they would have to choose. If the definition of a slate had been explained, the committee would not have gone out to solicit another canidate. Should the Chair have asked for a vote on the candidate that came forward before the committee solicited another? Was this improper? If, so, please, explain and list an reference to the Robert Rules, please. Thank you so very much!
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