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  1. Our non-profit Bylaws state "Special membership and board meetings may be called by the president or by written request of not less than seven (7) members of the board, or by the vote of a majority of the board present and voting at any regular or special meeting." What exactly does written request mean? Can one board member send an email to staff stating that 7 directors (and listing them by name) want a Special Board Meeting? Or, do each of the 7 directors need to submit a letter/email requesting the Special Board Meeting? Thank you for your assistance.
  2. The Chairman of our organization's Board of Trustees called a Special Board meeting with set agenda giving prescribed 3 day notice. During the "3 day notice" period, information came to the attention of the Chairman ostensibly with serious implication to the organization. In the view of the Chairman, divulging this information to the Board must be in "executive session" and cannot wait (certainly should not) until the next regular meeting of the Board or even waiting another 3 days to give the prescribed notice for another special meeting. Question: During a "called special meeting" would a motion to enter "executive session" to deal with a matter not on the published agenda be in order when the item may have serious implication for the organization?
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