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  • RONR Message Board – Robert’s Rules of Order Newly Revised
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Found 14 results

  1. Our 501c3's new (first) Bylaws state that a mid year vacancy in the Executive Committee (made up of four officers) "shall be filled by the Executive Committee with the approval of the school's administration". The current three officers elected a fourth officer, with a 2-1 vote. However, the school administration (principal) is now requiring that the office be filled by a unanimous vote, and will accept/approve the same, or any other candidate, as long as the current three officers all vote in favor of the candidate. Can administrative approval impose a requirement that does not align with voting within Robert's Rules? (The 501c3 is a PTO of a public middle school.) (Don't even get me started on the additional inappropriate administrative powers that were also included in the Bylaws...) Thanks very much!
  2. I'm on the Board of a Neighborhood Organization, and our current President is insisting on assembling a Nominating Committee by herself, when our Bylaws specifically state that a Nominating Committee is appointed by the Board of Directors, not the President alone. She will be bringing her Committee selection to a vote at the next Board meeting. Is there a procedure in Robert's Rules to stop a vote from coming to the floor when it is in violation of our Bylaws?
  3. Hello. I am the Chair of a 501 c3 diving organization that uses relaxed RRoO. We have a motion and a second on a topic. The vote is in progress. A BOD member agrees to vote if additional verbiage is included. Do I Stop the voting process and ask this BOD member to return to his committee to amend the verbiage to be resent to the BOD to start a new vote? I'm new at this. Please advise. Kind regards, Renee
  4. Hello, my question is about HOA Board of Directors vote. Our association follows Illinois Condominium Act., Declaration, By-laws, Board Rule Book. Association is registered as Non-profit corporation. (1) Our Board members with no membership approval voted to allow the President (board member) to work as property manager assistant for compensation. (Our By-laws: ........Members of the Board shall receive no compensation for their services, unless expressly allowed by the Board at the direction of the voting members having two-thirds (2/3) of the total votes....) Property Manager whom pushed for her becoming his assistant argues that such is allowed by Robert’s Rules and we should read it. We never used or heard of Robert’s rules. Lately our Property Manager points to it frequently but never explains. I was unable to find anything in Robert’s rules regarding this matter. (2) Based on our By-laws most membership believes the President is not allowed to work for compensation and furthermore that elected Board members committed fraud by changing the rule in the favor of another elected official. (3) Also, some members are questioning if the President lost or gave up her position on the Board by accepting the job within the association. Thank you for your time.
  5. Non profit arts organization held a mail in ballot regarding changes to their by-laws. Four months later at the annual meeting the losing side of one issue brings a motion to the floor to hold a voice vote on that very issue, in effect trying to nullify the mail ballot. The president leading the meeting allows it to proceed. Is this legal? Members of this group come from far and wide and many are not able to attend meetings.
  6. Our HOA board voted to do three things - get a documents review from an attorney, ask a specific question regarding the use of the word "shall" in the documents of the attorney, and ask the attorney for feedback regarding live streaming of meetings - and motion was seconded and passed with a $1000 cap in spending. Upon speaking to the attorney, the cost of the document review alone is $1000, thus the two additional items included in the motion cannot be done. What happens to the vote? Is there "language" (an area in RRoR) that can be cited to support the response? The board disagrees strongly about the topics in the motion, thus I want to be sure the next step is validated by our governing rules (RRoR). Thank you!
  7. What are the options available if a voting error is discovered after a meeting has been adjourned and an invalid vote allowed the passage of a motion? Votes were changed after the result was announced, without querying the body if that was acceptable. If something can be done to redress the issue, how is this process handled? Thanks for your assistance!
  8. Our bylaws contain this paragraph: The problem is that "Caucuses" should have been "Caucuses and Clubs", but it was left out of the bylaws during a recent amendment. We're working on getting it put back in. In the meantime, though, I've received this question (as chair of the Bylaws Committee): "If the Steering Committee would agree to allow the club presidents to vote until we change the Bylaws, do you see any obstacles to that?" I know that allowing those who are not members of the assembly to vote is prohibited, but how does it apply to the committee specifically? Everyone involved (as I understand it) is a member of the assembly. TL;DR: Can the committee (or the assembly) give the ability to vote in the committee to those who aren't explicitly included as committee members?
  9. The right to change one’s vote is not restricted to the regular methods of voting (RONR [11th ed.], p. 408). In a vote taken by ballot, may a member who wants to change his vote thus unilaterally require the assembly to redo the balloting from scratch? That would seem to be the only way to preserve the integrity and secrecy of the balloting process but enables an individual to delay business. There seem to be two cases with respect to timing: requesting to change a ballot vote either before or after the tellers’ report has been read (and before the result is announced, in each case). In the latter case, the chair may deem the request dilatory when the tellers’ report indicates a clear result. This case would be similar to a member’s demanding division when the result is clear (p. 342, ll. 24–25). In the former case, though, there doesn’t seem to be a clear reason to curtail a member’s right to change his vote. Is the matter simply up to the chair’s discretion, subject to appeal?
  10. Guest

    Voting

    Hello, if an organization had a vote and the following discrepancies took place: 1. the ballot was presented incorrectly, 2. the instructions for voting were not explained correctly, 3. the number of voting members was misrepresented for a 2/3 vote, 4. the results were announced without the opportunity for discussion, and 5. the president adjourned the meeting without asking for discussion.........is there something in Roberts Rules that justifies a recall vote?
  11. Greetings ... I am part of an organization that in our By-Laws has the following Articles: "Article II - Board of Directors and Duties .... 1. The Board of Directors (BOD) of this association shall be the President, Vice President, Commissioner, Secretary, Treasurer, Director of Marketing, and Assignment Officer. " ... so there are 7 positions on the board. "Article III - Board of Directors ... 1. General Powers and Duties ... c. The BOD may remove any of its BOD members for cause, by 2/3 majority vote of the BOD" My question is this ... If a board member resigns prior to a vote taken under Article III, and their seat on the BOD is unoccupied at the time of a vote, does 2/3 mean four out of 6 (.667) ? Or does the seat still count and the vote must be 5/7 (.714) in order to reach the 2/3 (.667 ) majority vote level? Also, does is matter if only five out of the seven board members are at the meeting when this takes place? Seems to me that the BOD is defined as seven positions, not 7 people, and that if a 2/3'rds vote is required to enact something, 4/7 (.571) votes is not enough to enact or meet the 2/3rds requirement? Even if the whole board is not in attendance at the meeting? The rest of my BOD does not agree with me, hence the question here. Thank You very much in advance for any thoughts or direction you may provide. Feel free to ask for clarification on anything if I haven't described the situation well enough. Thanks again.
  12. We have been told that any motion requiring a vote MUST be done under new business such as accepting the minutes and financial report of the previous meeting. In the past our agenda was: 1. Call to order, salute the flag and prayer. 2. Acknowledge visitors. 3. Present minutes of the previous meeting and motion on the same. 4. Present financial report of the previous month and motion on the same. Now we have items 3 and 4 under new business. Is the way we were doing it in the past not correct according to Robert's Rules of Order? Thank you for any and all information. Dan
  13. Our officer election meeting is next month. We offer absentee ballots for this election. In the event of a tie vote for any of the positions, we will vote again that night. Do we include the absentee ballots for any additional vote taken or are they null after the initial vote? Our by laws do not yet address this.
  14. Guest

    Declined Nomination

    Per our by laws, we nominate eligible members for the executive committee positions this month and vote next. If a member was nominated for a position, but verbally declines the nomination to the membership, can that person still be a write in vote?
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