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  1. Our 501c3's new (first) Bylaws state that a mid year vacancy in the Executive Committee (made up of four officers) "shall be filled by the Executive Committee with the approval of the school's administration". The current three officers elected a fourth officer, with a 2-1 vote. However, the school administration (principal) is now requiring that the office be filled by a unanimous vote, and will accept/approve the same, or any other candidate, as long as the current three officers all vote in favor of the candidate. Can administrative approval impose a requirement that does not align with vot
  2. I'm on the Board of a Neighborhood Organization, and our current President is insisting on assembling a Nominating Committee by herself, when our Bylaws specifically state that a Nominating Committee is appointed by the Board of Directors, not the President alone. She will be bringing her Committee selection to a vote at the next Board meeting. Is there a procedure in Robert's Rules to stop a vote from coming to the floor when it is in violation of our Bylaws?
  3. Hello. I am the Chair of a 501 c3 diving organization that uses relaxed RRoO. We have a motion and a second on a topic. The vote is in progress. A BOD member agrees to vote if additional verbiage is included. Do I Stop the voting process and ask this BOD member to return to his committee to amend the verbiage to be resent to the BOD to start a new vote? I'm new at this. Please advise. Kind regards, Renee
  4. Our association has a 2/3 supermajority secret voting rule in our bylaws. We voted on what the board titled the last offer from the county which was a mediated proposal. This proposal was titled "status quo" even though the language would agree to the association accepting the liablity of a pension penality, insurance cap language, MOU language imposed through the previouis contract negotiations. These issues make this definetly not a status quo propsal and the membership was miss lead by the board and a couple department supervisors in support of it. After the vote, The proposal did no
  5. Guest

    Breaking a tie vote

    I am a member of the Board of Directors of a small non-profit organization. Is it proper to amend our bylaws to say that our Executive Director (not a board member) may vote only in case of a tie vote by the board members?
  6. I am on the BOD for my organization and we keep having an issue arise. Last board meeting it was voted with a unanimous nay. This past board meeting (three months after the other) it was voted with a 5-2 vote for yea. I am frustrated that once an issue has already been voted on that our Secretary can bring it up whenever things don't come out the way they want. Is there anything stating that after an issue has been voted on and decided upon, the same issue can or cannot be brought up again at the next meeting? And is there something saying that how often can it happen? Thank you!
  7. Guest

    voting via e-mail

    Can an item be voted on by e-mail, if so what are the procedures?
  8. At a recent election cast by paper ballets, a candidate won election for President as a write-in and also won election running un-opposed for Vice President for which he was already on the ballet. Several questions need to be addressed, all dependent on which position the candidate accepts. Under Roberts Rules, the candidate can choose the position to which he wants to serve; President or Vice President. If he chooses the President position, when should the election for Vice President be held? Since there were no other candidates on the ballet for Vice President, should two (2) special meet
  9. (apologies for the length of this query) I am a member of a 12 step group. Two board member (of the N. california group) have made a motion to change the bylaws affecting voting eligibility. Currently, to be a voting member, you must 90 days of abstinence/sobriety (not very democratic, but there you have it). They want to change eligibility to two years, disenfranchising a large part of the fellowship. (This was motion was made without consulting the other board members.) It is being done to affect the outcome of votes on certain issues. At the monthly meeting, since it was known this issue w
  10. Guest

    Tie vote

    How do you break a tie on a committee with an even number of members?
  11. At a recent meeting a vote was held to decide who could be heard at our monthly meetings. The basis was that certain groups may be out of the scope of our organization and therefore should not be recognized / heard at our meetings. In part, the 'Purpose' of our by-laws read: "This organization is established to better serve the students, school and community". Questions: Was this a legal vote or a policy vote that should have been handled differently? If necessary, how can we undo this and approach it differently? Suggestions (if necessary) on re-wording the by-law term 'community'.
  12. Hello RR pros. Here's my two-part question: May an individual who introduces a motion (i.e., the mover) vote "no" once the motion goes to vote? Is there a specific provision within RR which discusses this (or is it merely permissible by way of not being disallowed)? Thank you in advance!
  13. Based on a recent topic discussed on this forum, I thought that I would ask a specific question about pro tem positions: If there is a vacancy in a position (for example, the Secretary), could the Board not 'appoint' a Secretary pro tem until such time as the position is filled? As the election of a position would require notice, it could be two or three months before the vacancy is filled and if someone is willing to hold office for those meetings why not simply pass a motion such as "Until the position of ____ is filled, John Doe will act as _____ pro tem."
  14. Okay, so if an organization has two types of members (A and B ), and Member type B is permitted to vote on everything except bylaws and matters dealing with finances, does that mean that Member B should be considered "out of order" if he/she tries to make and/or debate motions that deal with those particular topics? (Hmmm. I have such a sense of deja vu...) Louise
  15. We had a meeting recently and no one person moved to approve the motion. The Chair simply stated 'all in favor of approving the document' and there was unanimous vote to approve. Since no one individual moved and then received second, does the vote still stand? Thanks!
  16. Here is the situation: 1. In a large assembly, a division vote has started. 2. While the vote is being conducted, a member raises a point of order that a quorum is not present. 3. At that moment, the chair is not certain whether a quorum is present. Should the chair stop the vote and conduct a quorum count, or overrule the point of order, or do something else?
  17. If your By-Laws state that you must hold general meetings on a monthly basis, could you vote to suspend that by-law and not hold summer meetings?
  18. Can a board member decide to change his vote from approve to objection a week after the fact and ask to have the minutes changed?
  19. When voting on a contract teachers union contract is it alright to have members write down and submit their vote before a motion is callef
  20. Can a member of the association running for a position on an HOA Board, solicit and vote proxies from other members?
  21. Guest

    ballot vs hand vote

    At our meetings we typically use ballot votes to elect people to office and for sensitive votes. Recently we had a sensitive vote and someone first called for a ballot vote, then someone else asked for a hand vote. I had just planned on doing it by ballot and so that is what was done. Is there a clear directive for using a ballot vote or a hand vote?
  22. What is the proper procedure for voting a standing president out of office before an election and does the president have the authority to stop a vote?
  23. My HOA bylaws state: "Each membership shall have one vote on all matters before a meeting of membership. Votes may be cast in person or by absentee ballot (absentee ballots shall be postmarked on or before the date of the meeting) delivered to the corporate secretary or election committee (i.e. which will consist of a minimum of 3 tellers and appointed by the Association president at the meeting)." [underlines added] 1. For the annual meetings, ballots are mailed to all of the memberships along with the notice of the meeting. At the meetings, ballots are also collected from those present tha
  24. Guest

    Overturning a Vote

    Our board had a vote last night and we voted for a particular vendor to supply us with their product. The day after the official vote, several members started noticing that they were not clear on the entire product the vendor was suppling, and feel they might have been misled. It was presented to the President that the board wants to revisit the offers from both vendors (now knowing the true details) and revote on offering the business. The President says it is not too late, because he verbally called the winning vendor that night and notified them they were awarded the business. Can we in fac
  25. Guest

    Plurality Vote

    Our nonprofit organization elects three directors on odd years and four directors on even years. Our bylaws state that members can vote any number up to the maximum number of positions open for that election. I received this year's ballot in the mail and it specifically states that I should vote exactly four people. It also adds that if I vote anything less or more than four, teh ballot will be disqualified. There is obviously a conflict here. How can I bring this issue up for resolution? To whom--the Teller Committee or to the Board? When do I bring it up--on election day (next Saturda
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