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Found 29 results

  1. Hello. I am the Chair of a 501 c3 diving organization that uses relaxed RRoO. We have a motion and a second on a topic. The vote is in progress. A BOD member agrees to vote if additional verbiage is included. Do I Stop the voting process and ask this BOD member to return to his committee to amend the verbiage to be resent to the BOD to start a new vote? I'm new at this. Please advise. Kind regards, Renee
  2. Our association has a 2/3 supermajority secret voting rule in our bylaws. We voted on what the board titled the last offer from the county which was a mediated proposal. This proposal was titled "status quo" even though the language would agree to the association accepting the liablity of a pension penality, insurance cap language, MOU language imposed through the previouis contract negotiations. These issues make this definetly not a status quo propsal and the membership was miss lead by the board and a couple department supervisors in support of it. After the vote, The proposal did not pass. The board posted an email that they could not get the proposal pass and sought out members who did not cast a vote. The proposal was then reissued as the "Last Best Final Offer from the county and the association board put it to vote again. (There was no changes to the language at all) On of the supervisors also posted an email that everyone should accept this as the best we can do.... The LBF offer was put to vote and by one vote passes (after the browbeating of those who hadn't voted last time and the misleading by our leadership) The ISSUE: One vote cast maked in support had written on it "under duress" I requeseted a legal determination of the ballot. The Association Board returned that there is no provisions in our By Laws to discredit a ballot Question: Can this ballot be counted or should it be null and void?
  3. Guest

    Breaking a tie vote

    I am a member of the Board of Directors of a small non-profit organization. Is it proper to amend our bylaws to say that our Executive Director (not a board member) may vote only in case of a tie vote by the board members?
  4. I am on the BOD for my organization and we keep having an issue arise. Last board meeting it was voted with a unanimous nay. This past board meeting (three months after the other) it was voted with a 5-2 vote for yea. I am frustrated that once an issue has already been voted on that our Secretary can bring it up whenever things don't come out the way they want. Is there anything stating that after an issue has been voted on and decided upon, the same issue can or cannot be brought up again at the next meeting? And is there something saying that how often can it happen? Thank you!
  5. Guest

    voting via e-mail

    Can an item be voted on by e-mail, if so what are the procedures?
  6. At a recent election cast by paper ballets, a candidate won election for President as a write-in and also won election running un-opposed for Vice President for which he was already on the ballet. Several questions need to be addressed, all dependent on which position the candidate accepts. Under Roberts Rules, the candidate can choose the position to which he wants to serve; President or Vice President. If he chooses the President position, when should the election for Vice President be held? Since there were no other candidates on the ballet for Vice President, should two (2) special meetings be held to provide for first the nomination and then the election of the Vice President position? If he chooses the Vice President position and declines the President position, does the President position default to the next highest vote getter or should two (2) special meetings also be held to provide for the nomination and election of the President position? Thanks
  7. (apologies for the length of this query) I am a member of a 12 step group. Two board member (of the N. california group) have made a motion to change the bylaws affecting voting eligibility. Currently, to be a voting member, you must 90 days of abstinence/sobriety (not very democratic, but there you have it). They want to change eligibility to two years, disenfranchising a large part of the fellowship. (This was motion was made without consulting the other board members.) It is being done to affect the outcome of votes on certain issues. At the monthly meeting, since it was known this issue would come up, members came from great distances to vote. Regular business was dragged out, and after pro and con discussion was finished, and it was time to vote, the two board members wanted to end the meeting at the regular time. After an outcry, the meeting was extended 10 minutes, but then closed, despite a call for a vote to be taken. If a motion is made to extend the time and take a vote, doesn't a vote have to be taken regarding that? And if passed by a 2/3 majority of voting members, wouldn't the the vote on changing the bylaws have to be taken, according to parliamentary procedures? I have learned that they intend to do the same in the upcoming meeting, going over regular business until by the time to address the bylaws comes, and then end of the meeting, claiming lack of time. (Many of the people who will be coming usually don't attend the meetings, because of distance and work/time conflict, but are coming specifically to vote on this issue.) I would enormously appreciate any insights (info on impeaching board members would be interesting as well :-)
  8. Guest

    Tie vote

    How do you break a tie on a committee with an even number of members?
  9. At a recent meeting a vote was held to decide who could be heard at our monthly meetings. The basis was that certain groups may be out of the scope of our organization and therefore should not be recognized / heard at our meetings. In part, the 'Purpose' of our by-laws read: "This organization is established to better serve the students, school and community". Questions: Was this a legal vote or a policy vote that should have been handled differently? If necessary, how can we undo this and approach it differently? Suggestions (if necessary) on re-wording the by-law term 'community'.
  10. Guest

    May a Mover vote "No"?

    Hello RR pros. Here's my two-part question: May an individual who introduces a motion (i.e., the mover) vote "no" once the motion goes to vote? Is there a specific provision within RR which discusses this (or is it merely permissible by way of not being disallowed)? Thank you in advance!
  11. Based on a recent topic discussed on this forum, I thought that I would ask a specific question about pro tem positions: If there is a vacancy in a position (for example, the Secretary), could the Board not 'appoint' a Secretary pro tem until such time as the position is filled? As the election of a position would require notice, it could be two or three months before the vacancy is filled and if someone is willing to hold office for those meetings why not simply pass a motion such as "Until the position of ____ is filled, John Doe will act as _____ pro tem."
  12. Okay, so if an organization has two types of members (A and B ), and Member type B is permitted to vote on everything except bylaws and matters dealing with finances, does that mean that Member B should be considered "out of order" if he/she tries to make and/or debate motions that deal with those particular topics? (Hmmm. I have such a sense of deja vu...) Louise
  13. We had a meeting recently and no one person moved to approve the motion. The Chair simply stated 'all in favor of approving the document' and there was unanimous vote to approve. Since no one individual moved and then received second, does the vote still stand? Thanks!
  14. Here is the situation: 1. In a large assembly, a division vote has started. 2. While the vote is being conducted, a member raises a point of order that a quorum is not present. 3. At that moment, the chair is not certain whether a quorum is present. Should the chair stop the vote and conduct a quorum count, or overrule the point of order, or do something else?
  15. If your By-Laws state that you must hold general meetings on a monthly basis, could you vote to suspend that by-law and not hold summer meetings?
  16. Can a board member decide to change his vote from approve to objection a week after the fact and ask to have the minutes changed?
  17. When voting on a contract teachers union contract is it alright to have members write down and submit their vote before a motion is callef
  18. Can a member of the association running for a position on an HOA Board, solicit and vote proxies from other members?
  19. Guest

    ballot vs hand vote

    At our meetings we typically use ballot votes to elect people to office and for sensitive votes. Recently we had a sensitive vote and someone first called for a ballot vote, then someone else asked for a hand vote. I had just planned on doing it by ballot and so that is what was done. Is there a clear directive for using a ballot vote or a hand vote?
  20. What is the proper procedure for voting a standing president out of office before an election and does the president have the authority to stop a vote?
  21. My HOA bylaws state: "Each membership shall have one vote on all matters before a meeting of membership. Votes may be cast in person or by absentee ballot (absentee ballots shall be postmarked on or before the date of the meeting) delivered to the corporate secretary or election committee (i.e. which will consist of a minimum of 3 tellers and appointed by the Association president at the meeting)." [underlines added] 1. For the annual meetings, ballots are mailed to all of the memberships along with the notice of the meeting. At the meetings, ballots are also collected from those present that wish to vote in person. For the annual meetings the ballots typically contain trustee election choices and a budget ratification question. Does the voting start when the ballots are sent out? My thought - it depends as to the question of a quorum. If a quorum is required for a meeting (typically yes, not always in my state), then no. The absentee votes as well as memberships present at the meeting form the meeting attendees. If a quorum is reached, then the question posed on the ballot is before the assembly and the vote is underway. It ends when the chair determines all who which to vote have voted. Since the voting started at the beginning of the meeting, any motion to postpone or alter the question would be out of order as the voting is underway. To change the question would be to disenfranchise those memberships who rightfully chose to vote by absentee ballot. If a quorum is not reached, then no question is decided except as described below, and no motions of any kind are possible. As to the other case, in WA state, the state law concerning HOAs specifically states that unless at a meeting of the owners, a majority of the votes in the association are allocated to reject the budget, the budget is ratified, whether or not a quorum is present. The state law does not qualify the no quorum requirement by 'unless specified otherwise in the governing documents, etc'. In this case, the voting stated when the ballots were sent out and no motions to postpone or alter the ballot question is possible because the question is before the membership regardless of a quorum or not. The vote occurs and the question is decided whether or not a quorum exists. 2. For special meetings of the membership, notice of the meeting as well as the subjects must be provided. Since our bylaws grant every member the right to vote by absentee ballot, a ballot with the question is sent with the notice. The question is the same as above, does the voting start when the ballots are sent out? I believe the answer is the same as above. If the question is anything other than a budget ratification, no - it starts when it is determined a quorum is present and therefore motions to postpone or change the question are out of order. Thoughts of more knowledgeable people than me will be greatly appreciated.
  22. Guest

    Overturning a Vote

    Our board had a vote last night and we voted for a particular vendor to supply us with their product. The day after the official vote, several members started noticing that they were not clear on the entire product the vendor was suppling, and feel they might have been misled. It was presented to the President that the board wants to revisit the offers from both vendors (now knowing the true details) and revote on offering the business. The President says it is not too late, because he verbally called the winning vendor that night and notified them they were awarded the business. Can we in fact as a board if we have the majority, to revisit the vote and vote accordingly even though the "winning" vendor has been notified? There has been nothing signed to date. Please help
  23. Guest

    Plurality Vote

    Our nonprofit organization elects three directors on odd years and four directors on even years. Our bylaws state that members can vote any number up to the maximum number of positions open for that election. I received this year's ballot in the mail and it specifically states that I should vote exactly four people. It also adds that if I vote anything less or more than four, teh ballot will be disqualified. There is obviously a conflict here. How can I bring this issue up for resolution? To whom--the Teller Committee or to the Board? When do I bring it up--on election day (next Saturday) or before via email? What does RONR say about plurality-at-large votes? Also, on the day of election right after the votes are counted, if one of the four elected directors declines the position, does the person with the fifth largest vote move up or is the position considered vacant? The bylaws state that any vacant position will be filled by the Board.
  24. Guest

    Vote by Proxy

    Good evening, We are having our annual business meeting on Sunday at church. There are serious financial discussions and votes being held. There are several members (who are very involved in the church) who are unable to make the meeting due to work, travel, etc. We would like to have those people vote via proxy. Do our Bylaws have to state that voting by proxy is allowed? Or is this something we can do anyways? Thank you so much for your input, Jennifer
  25. Guest

    2/3 vote ?

    When tallying a vote of 2/3 of the members, are the members not present included in the 2/3 percentage? I thought they were considered abstained. So if we have 400 members with 300 present 200 votes = 2/3 is that correct? Or do we need about 264 which is about 2/3 of the 400 Thanks John PS: the verification check takes many tries!!!
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