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  1. If an item is not on the agenda and is brought up during good and welfare, are a vote and motion permissible? Note: The vote was for approval for an expense deemed "significant" according to our bylaws.
  2. At a recent HOA meeting, a secret ballot vote was taken to approve or reject an increase in dues. The results were seen and reported by the HOA management company rep who is not a voting member nor a member of the HOA Board. She did not show the results, which she said were unanimous, even to the Board president, who apparently didn't care to see the results. Is this a valid vote if the HOA management person was the only person who saw the results?
  3. Between our scheduled meetings, the president of our organization sent an email to our 10 Board members (including myself, the VP) asking each to vote on 3 "proposals" and to reply to him by a certain date. Two proposals had to do with spending money. The third had to do with setting a specific day of the week for all future meetings (our current By-laws state meeting dates are set by a majority of the Board or at the call of the president). Our By-laws do not allow (nor do they disallow) voting to take place between meetings. Instead of voting, I replied and said we should not be voting between meetings. A few Board members did reply with their vote via email. Perhaps some replied with their vote only to the president. Our president replied and said he will direct our Secretary to cast one vote for each proposal at our next meeting based on the outcome of this between meetings vote. He did not say the outcome of the between meetings vote would take effect before the next scheduled meeting, but I suspect that is his intent. I have concerns about voting between meetings. I'm not well versed on Robert's Rules of Order, but our By-laws state we will abide by RROR if something is not covered in our By-laws. Does RROR mention about voting (or how to vote) between meetings? We are a Chartered non-profit organization in NYS. Being Chartered means we must abide by NYS Education Department rules and regulations. Thanks - David
  4. Throughout RONR it is noted that certain matters may be adopted by: 1) a majority with notice, 2) 2/3 without notice, or 3) a majority of the assembly's membership. Who decides and how is it decided which voting standard will be used when any of these three methods are possible?
  5. Guest


    Can the agenda be changed to allow new members in before voting on an issue
  6. Guest


    Hello All and thank you for being here: Voting for President of a Club Can the incumbent president vote for themselves? In this case if the incumbent votes for themselves it causes the vote to become a tie. Shouldn't the president's vote be used to break a tie and not make a tie? Oh! We do NOT have a Vice President in office. Thank you, Barry
  7. May a secretary record in the minutes that a vote was "Unanimous," or "Motion carried Unanimously"? If such is permissible, what form of voting procedure(s) must be followed?
  8. A board regularly puts up someone already on the board as a candidate for an open position. If the members vote that person in, which they usually do, it creates a vacancy in their old position. The board immediately appoints some one to that position, thereby depriving the members of the right to run for that position. The bylaws allow for board appointments but no time frame is specified. This seems like a manipulative process but there seems to be nothing in place to stop it.
  9. We have a five member board. Some of our cooperative board members announce how they are going to vote before an actual vote is taken. For example "I'm going to vote against this motion because..." Does Robert say anything about this? Any opinions about whether this is a good or bad idea? Thanks
  10. Guest

    Abstention Votes

    SO my question is what happens if the entire committee decides to abstain. Meaning that there were not votes for or against the motion and only abstentions. For instance, if there is a motion and the vote count is zero ayes zero nays but 4 abstentions, does the motion pass or fail?
  11. Our Annual fraternal convention (usually around 900 attend) which has approximately 500 delegates registered, is in the process of being cancelled due to Covid restrictions. However, we still want to elect the next incoming officer so that future conventions, fundraising, etc can be commenced. Our by-laws do not currently have anything regarding virtual meetings and/or voting electronically. From reviewing the Forums it looks like the best way to accomplish this since we cannot meet to amend our By-laws is to: Have the Board of Directors adopt a policy allowing virtual meetings and elections to take place; Vote virtually notwithstanding the lack of authority and when we meet in-person again, ratify the action (election) taken by delegates pursuant to the decisions made at the invalid meetings Is this correct? Secondly, technically we many members that would qualify as a delegate any given year. However, this year, we had approximately 500 delegates registered to attend the convention. Would it be correct to say that those 500 delegates who registered would be the only ones to have a vote in these circumstances? Thank you in advance.
  12. I am a new board member of a Wood turning group in St. Louis. Article 14 of our by-laws says we must conducted in accordance with Robert's Rules. Our treasurer sent an eMail suggesting that we purchase Zoom professional on a monthly basis for "virtual" meetings (both board and general membership). None of the other board members + the one non board member that the eMail was sent to responded to the eMail. Does this lack of response constitute board approval? When I objected to the eMail and assumption of approval I was verbally attacked.
  13. depending on how long quarantine for certain areas will last, what is the procedure of holding elections, making motions and votes when a large body cannot gather? if we have an organization (60+ members) where the first order of business in April is the Annual Meeting (elections, rule votes, etc,) and are currently not allowed to congregate, what process should be followed? thank you!!
  14. We have a relatively small civic association 501(c)4 and are having upcoming elections for board positions. One member is soliciting new memberships and asking that the new members vote via write-in for him. He is even supplying them with ballots that he created. We have nothing in our bylaws, other than the indication that members in good standing are eligible to vote, but we have a history of denying voting rights to those who come to the election meeting and fill out a member application and pay the annual dues. In other words, we have previously not allowed a brand new member to vote. Help
  15. Guest

    Ballot Voting

    I have a question about illegal ballots. Recently, our church voted on deacons. We had 3 needing to be replaced because their term limit was up. Voting was done on paper ballots with 5 names listed on the ballot. The ballot stated "Please vote by circling the three (3) men you wish to vote for." The three with the most votes were elected. There was 1 ballot that was blank. It was thrown out. Another had all 5 circled. It was thrown out. We had several ballots that had only 2 circled or 1 circled. That's where my question is centered and where I have been searching for an answer with no luck. Should those ballots be counted as illegal and not counted at all or is that a privilege of the voter to vote for only who he wants to vote for? In my opinion, especially in the case of deacons, if you only think two of the candidates are qualified to serve in that capacity, you shouldn't have to vote for 3, but your votes for the other 2 should be counted. Others in our church say that throws off the election and gives a candidate an advantage and if they don't vote for the 3 as requested, their ballot should be thrown out. Our current Bylaws do not state anything about this. As we are currently working to revise our Bylaws, I need a ruling on this, and the reason to back it up. Any help would be appreciated.
  16. A woman who sits on a commission is asked by city manager to recuse herself from voting on a motion that involves another commissioner, whom she dates. She was not given a reason. There would be no financial gain for her as a result of the outcome of the vote. She refused to recuse herself and, in fact, voted no on the motion. (It passed 4 to 1) Was the request in line with RONR?
  17. My question is when Interim candidates are put in place, such an interim Treasurer or secretary due to abrupt resignations, are they considered voting members on the Executive committee? Any help you might provide here would be very much appreciated! Alan
  18. I would like to know if the president has the ability to make a financial expenditure without a vote/approval of the board if it it is not outlined in the policy and procedures of the organization?
  19. An Agenda was approved at the beginning of the meeting and the topic brought up at the end for a vote was not on the agenda. Is the vote valid?
  20. My organization has subordinate chapters with a yearly convention of voting delegates. Voting delegates are defined as current or past presidents in good standing. This year, the governing board has passed along a 40+page listing of proposed amendments to our by-laws. At the regular subordinate chapter meeting, am I required to read every single by-law and amendment for the membership? Traditionally, this has been done but most years, the list of proposals is very short. I suspect that reading and discussion of each of the proposed changes could potentially take several hours. Someone suggested that as the current president, I am the voting delegate and should already be entrusted by the electing body to vote in the best interest of our chapter. Can I forgo reading of all of these pages of proposals? If so, what language is used for the minutes? Do I need someone to make a motion?
  21. Is a member of a Board committee eligible to vote on a motion to approve committee meeting minutes for a mtg at which the member was not present? Is a former member of a Board comm. eligible to vote on minutes of a mtg they attended while on the comm?
  22. Is a member who arrives late to a meeting, and didn't hear most or all of the debate on a particular motion, entitled to vote on that motion? Can he do so at any time before the result is announced? The latecoming member is otherwise fully entitled to vote, and there is nothing in the bylaws or standing rules that addresses this situation.
  23. Our bylaws state, “Voting by proxy and/or absentee ballot is prohibited.” And— “ARTICLE XV: AMENDMENTS These PTA bylaws may be amended by a two-thirds (%) vote of the members present and voting, a quorum having been met, at any general membership meeting, provided that these requirements have been complied with” Can the executive board and membership vote on bylaws amendments via email?
  24. We just changed Officers for our Booster Club. The Booster Club is currently not a non-profit. We want it to be. Does this election need to be a member vote? Or is the decision to gain non-profit status made by the Officers?
  25. Guest

    Anonymous Voting

    Is anonymous voting allowed during elections? I ask because the Board of Directors put out an initative after the announcement after the Commitee Advisor and the Chairwoman of the elections committee put out the closing dates for nominees and whom would receive the nominations, which are the two stated above, as all national leadership positions to include the BOD were to be voted for this year at the last National Leadership meeting in November 2017. The BOD initative now states that the BOD positions are not to be voted on, an extension was given on the timeframe of which ballots were to be turned in, and anyone who wanted to vote anonymously could turn in their votes to the national secretary. As we use RONR for voting procedures, can you direct me on where I may find that information?
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