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Found 82 results

  1. Our Annual fraternal convention (usually around 900 attend) which has approximately 500 delegates registered, is in the process of being cancelled due to Covid restrictions. However, we still want to elect the next incoming officer so that future conventions, fundraising, etc can be commenced. Our by-laws do not currently have anything regarding virtual meetings and/or voting electronically. From reviewing the Forums it looks like the best way to accomplish this since we cannot meet to amend our By-laws is to: Have the Board of Directors adopt a policy allowing virtual meetings and elections to take place; Vote virtually notwithstanding the lack of authority and when we meet in-person again, ratify the action (election) taken by delegates pursuant to the decisions made at the invalid meetings Is this correct? Secondly, technically we many members that would qualify as a delegate any given year. However, this year, we had approximately 500 delegates registered to attend the convention. Would it be correct to say that those 500 delegates who registered would be the only ones to have a vote in these circumstances? Thank you in advance.
  2. Guest

    Why the right hand?

    When members vote by raising their hands, is it necessary that they raise their right hand? Is there a procedural reason, or is it just tradition?
  3. My state organization's Constitution and By-Laws do not specify that an officer must be elected by a majority vote. In the past, we have made the selection based on a plurality in some years, a majority in others. However, I seem to recall reading awhile ago in RONR that if there is no provision stating otherwise, a candidate must receive a majority of the votes cast to be elected. When I went back to check, I could not locate the paragraph I wanted. Am I mis-remembering? If not, could you indicate which chapter/section (or even page number) of RONR I should find this information in?
  4. Hi, If a a nominating committee, or other committee, vote ends in a tie, does the president of the borad, cast the deciding vote?
  5. If a sub-committee votes on an item and it ends in a tie, can the item be moved to the committee or does it die in the sub-committee?
  6. I am the President of Lake Ridge Civic Association in Ft. Lauderdale, Florida. This is my second year and I still consider myself as a rookie. I was advised by my other EB Officers who seem to know Robert's Rules that we could make this decidion. The EB has a right to meet, and make decisions if necessary without the full Board. I just want to know if that is correct: Main Question: My Executive Board (Pres/VP/Sec/Tres.) met last Saturday minus one member due to illness. We had a Quorum of the Officers. We, the EB, voted to redesign our web site, to incur a cost of $20 per month and a one time $10 fee. The web site will be user friendly and professional and we get free tech support. It launches April 1. Was it OK of the Executive Board to vote and spend the money without the other board members?
  7. At the Annual Meeting votes were cast to fill several broad members. After the ballets where cast the President stated that the votes would be count later and the results would be in the minutes. Is these allowed under the rules?
  8. We have by-laws that require secret ballot voting. After voting, votes counted & results announced at meeting can board members ask for a show of hands or ask members to stand to show how they voted (for or against)?
  9. Guest

    Legal ballots

    My question pertains to voting for the board of directors of a condo association. The Board consists of 5 members. Under RRO is a ballot considered illegal if a condo owner votes for fewer (4 or less) than the maximum number (5) on the board? The by-laws do not specifically address my question, and we have been told by the Board that voting is conducted in accordance with RRO.
  10. Guest

    Legal ballots

    My question pertains to voting for the board of directors of a condo association. The Board consists of 5 members. Under RRO is a ballot considered illegal if a condo owner votes for fewer (4 or less) than the maximum number (5) on the board? The by-laws do not specifically address my question, and we have been told by the Board that voting is conducted in accordance with RRO.
  11. Constitution states: Minutes of all Executive Committee meetings, including teleconferences, shall be kept and promptly promulgated to the Association members within 30 days of the meeting. So if a vote is caried out in Executive Session, do the members have the right to see the passing of that vote in the promulgated minutes?
  12. Hello; My wife and I are on the board of directors for a non profit community theater. we decided to put together a proposal to present to the board about putting on a show in the fall. I as the director, and my wife as the choreographer. In the proposal, we also had a projected budget as well as a preliminary list of folks that were interested in other production positions. One of those folks is also on the board and had expressed initial interest in being our costumer. This person was sick and could not physically be at this meeting. All of the above mentioned production positions are paid positions. There was discussion and a vote. My wife and I were not allowed to vote and had to leave the room while voting took place. The vote went to a 4 to 4 tie. When it was suggested by a board member that the missing member could be contacted via text or call to break this tie, it was quickly squashed and the motion tabled until the next months board meeting. My questions are as follows...According to Roberts Rules... 1. Should my wife and I be told to leave the room during the vote or excluded from the vote due to a conflict of interest? 2. Should the missing board member been able to vote via text or phone call? 3. Does a tie mean that the answer to the proposal should have been no and could not be tabled? 4. Does the missing member being interested in a paying production staff position automatically exempt her from voting if the motion was lawfully tabled until the next meeting? (She will be at the next board meeting) Thank you!
  13. Hello; My wife and I are on the board of directors for a non profit community theater. we decided to put together a proposal to present to the board about putting on a show in the fall. I as the director, and my wife as the choreographer. In the proposal, we also had a projected budget as well as a preliminary list of folks that were interested in other production positions. One of those folks is also on the board and had expressed initial interest in being our costumer. This person was sick and could not physically be at this meeting. All of the above mentioned production positions are paid positions. There was discussion and a vote. My wife and I were not allowed to vote and had to leave the room while voting took place. The vote went to a 4 to 4 tie. When it was suggested by a board member that the missing member could be contacted via text or call to break this tie, it was quickly squashed and the motion tabled until the next months board meeting. My questions are as follows...According to Roberts Rules... 1. Should my wife and I be told to leave the room during the vote or excluded from the vote due to a conflict of interest? 2. Should the missing board member been able to vote via text or phone call? 3. Does a tie mean that the answer to the proposal should have been no and could not be tabled? 4. Does the missing member being interested in a paying production staff position automatically exempt her from voting if the motion was lawfully tabled until the next meeting? (She will be at the next board meeting) Thank you!
  14. Guest

    Elections

    Our bylaws state: “The executive committee shall consist of not less than three nor more than nine proprietors and shall be elected at the first general meeting of the corporation and thereafter at each annual general meeting provided that where there are not more than three proprietors the executive committee shall consist of all the proprietors”. There is no mention of the method to elect this EC. There are some that want to limit the number of members by having those elected by more yes votes than no votes. Others want to elect all those entitled up to the # of 9 While I have gone through the Robert Rules of Order, I find nothing to be able to use in regards to the correct way to elect members of a EC. In the past it has been both ways. Any help would be appreciated. In
  15. We just had a board meeting and at conclusion we elected new board members well out of the blue someone was elected from floor that was not present and the person that was electing them was not even sure that they would accept well that person got one more vote than the returning president. Does that person need to have been there . The votes right now are also in question need help
  16. I am on the BOD for my organization and we keep having an issue arise. Last board meeting it was voted with a unanimous nay. This past board meeting (three months after the other) it was voted with a 5-2 vote for yea. I am frustrated that once an issue has already been voted on that our Secretary can bring it up whenever things don't come out the way they want. Is there anything stating that after an issue has been voted on and decided upon, the same issue can or cannot be brought up again at the next meeting? And is there something saying that how often can it happen? Thank you!
  17. Can members pass out hand bills to influence the vote during the meeting where the vote occurs? Can they stand in the building and do the same? Are they allowed to stand next to the voting table & the ballot box to try to influence the vote?
  18. Guest

    Absentee voting

    My club allows absentee voiting for our election of officers when a member is not able to attend the meeting for elections. We are currently facing a vote to increase dues at our next general membership meeting. We have members that are unable to attend this meeting but believe they should be able to cast an absentee vote same as they are permitted to do so for our election of officers. I am thinking that these members correct and because they are unable to attend a scheduled meeting should be permitted to cast an absentee vote on this subject or any other subject that requires a membership vote. I have read a lot on this subject but have found nothing that provides clarifaction.
  19. A non profit membership organization is being sued by one of its members. Club has services of attorney. As the organization is small, many of the board members have had past 'business relationships' or transactions with the plaintiff. The attorney periodically briefs the BOD on status of litigation. BOD may be asked to approve various courses of action, and eventually possibly a settlement. Some members of the BOD believes they can pass a motion 'recusing' another member from being present at the attorney's briefing and that the motion would in some manner remove that member from any participation in BOD discussion/deliberation/votes regarding the litigation. RONR notes that 'no member should vote on a question in which he has a direct personal or pecuinary interest not common to other members of the organization. ... and notes that no member can be compeled to refrain from voting in such circumstances. Is there any action which could be taken to preclude the member from attending meetings and participating in discussions with the club attorney? That would certainly seem improper, as the member should be able to hear the information on which vote is to be made. ------------- Somewhere, (and I thought it was RONR) I read there was a statement about discipline procedures which allowed either complaintant or defendant to object to an individual sitting on Trial Board, and a provision for the assembly to 'disqualify' a member from deliberating?? Thanks, JJ
  20. Guest

    How Many Votes?

    Recently, an organization I belong to was called upon to vote on a replacement for a resigning director of the board. In this particular organization, there are a number of affiliated clubs - each having the option of electing or appointing a club representative who can attend board meetings and vote on any issues at hand. After our most recent election, one of the newly elected directors also happens to be a representative of an affiliated club. Our president suggested that this individual could actually vote TWICE on issues brought before the Board - once as a director, and once as an affiliated club representative. I heartily disagree. I say that the newly elected director must relinquish their position as club representative and have that club elect or appoint a new representative. The director should have ONE vote only on issues brought before the Board. I could not, however, find a specific reference to this issue in RRO. What say you?
  21. Guest

    Voting question

    Last meeting community projects were proposed and debated. Vote to takeoff t next meeting. In meantime learned these projects were not vetted through. Committee that it should haverior to going to further. Also, more information has come to about one of therojects nd it's lack of feasibility. Should I call. Point do order or should I amend the main motion by striking out that particular project in the verge. Should I refer it back to the committee skipped. Also, after debate is the question immediately suppose to be called. It wasn't. Any advice appreciated.
  22. Guest

    Absentee ballot voting

    If the org.'s by-laws state, if a member is running for office uncontested then vote by members is by voice and if there's more than one candidate, vote shall be by ballot. In the second case (more than 1 candidate), are absentee ballots acceptable. Thank you so much!
  23. We have an executive board for a car club that had trouble filling all the offices therein. So we have 2 members doing the job of two positions. Do they get two votes or one like the rest of the board?
  24. Guest

    Voting

    Chapter will vote on candidates for membership. The recommendation is decided by 2/3 affirmative vote of active members of the chapter who are present and voting. A member must vote “yes” or “no” if she wants to have a say in the election of new members. The chapter voted to invite up to five candidates for membership. There are seven candidates on the ballot. You must vote on five candidates as “Yes” and two candidates as “No” for membership. Is this acceptable (information that is bold)? If it is, please provide Article and number from Robert Rule of Orders.
  25. Guest

    Voting

    Chapter will vote on candidates for membership. The recommendation is decided by 2/3 affirmative vote of active members of the chapter who are present and voting. A member must vote “yes” or “no” if she wants to have a say in the election of new members. The chapter voted to invite up to five candidates for membership. There are seven candidates on the ballot. You must vote on five candidates as “Yes” and two candidates as “No” for membership. Is this acceptable (information that is bold)? If it is, please provide Article and number from Robert Rule of Orders.
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